Booth Rental Information

Set-Up/Move In
Sunday, September 24, 2017: 8:00 - 15:00

Exhibit Hours
Sunday, September 24, 2017:
18:00 - 19:00 (Welcome Reception)
Monday, September 25, 2017: 9:00 - 17:00
Tuesday, September 26, 2017: 9:00 - 17:00

Dismantle
Tuesday, September 26, 2017: 17:00 - 21:00
Wednesday, September 27, 2017: 8:00 - 12:00


Booth Pricing Information

Each booth includes two registrations to all the scientific sessions and events hosted by Safety Pharmacology Society.

Inline Exhibit Booth - $2,400 USD

Corner Exhibit Booth - $2,600 USD

The price also includes lunch, refreshment breaks and wireless internet on Monday and Tuesday. Tables, chairs, carpet and electrical can be rented from the General Service Contractor at a cost to the Exhibitor.  These items are not included in the booth rental fee.

Payment and Booth Space Cancellation Terms
50% payment is due by May 19, 2017, and final payment is due by August 4, 2017. Full payment must accompany any booth requests made May 19, 2017, or later.  The Society reserves the right to cancel the contract in any event, on written notice to applicant, if the Society considers it inadvisable to hold the Exhibition.

Space assignments are sold on a first-come, first-serve basis based on space availability.

The Society reserves the right to alter an Exhibitor’s assigned space if it is deemed necessary in the best interest of the exhibitor. Before exercising its discretion, Show Management will consult with the Exhibitor.

Applications for exhibit space are subject to the approval of SPS. All payments must be made in U.S. currency; company check, money order, wire transfer or credit card.  Any fees associated with wire transfers are the responsibility of the exhibitor.


Booth Space Cancellations or Space Reductions

Canceling exhibitors are required to provide notice in writing:
1. Email Laura Helm, Meetings & Exhibits Manager at lhelm@safetypharmacology.org or
2. Send a confirming letter of cancellation or space reduction to Laura Helm, Safety Pharmacology Society, 1821 Michael Faraday Drive, Suite 300, Reston VA 20190.

The date the exhibitor's written notice is received will be the official cancellation/reduction date. Reduction of island space dimensions after assignment has been confirmed may result in relocation of the booth space. SPS may cancel exhibitor rooms and room blocks held by company canceling booth space. It is agreed that:

a. If the exhibitor cancels or reduces space before May 19, 2017, the company will pay 50 percent of the total canceled booth space fee as liquidated damages.
c. If the exhibitor cancels or reduces space after August 4, 2017, the company will pay 100 percent of the total contracted booth space fee as liquidated damages.
d. If the exhibitor cancels and the Society is able to sell out the hall, there will be an administrative fee of $300. The balance of monies received will be refunded.
e. Space not claimed and occupied by 17:00 on Sunday, September 24, 2017, will be forfeited by the exhibitor, and the exhibitor will pay as liquidated damages 100% of the total contracted booth space fee.
f. Exhibitors who fail to show up at SPS will still be liable for 100% of the total contracted booth space. No refunds or transfer of funds to the next show will be permitted.