Exhibitor FAQs
1. What is the name of the symposium?
STP 31st Annual Symposium
2. What is the location?
Boston Marriott Copley Place
110 Huntington Avenue
Boston, Massachusetts 02116 USA
United States of America
Tel: 617-236-5800
Fax: 617-236-5885
3. What are the meeting dates?
June 24-28, 2012
4. What are the exhibit dates and hours?
Sunday, June 24 5:30 PM–7:00 PM (Welcome Reception)
Monday, June 25 7:00 AM–4:30 PM
12:00 NOON–1:30 PM (Lunch for registered attendees provided)
Tuesday, June 26 7:00 AM–12:15 PM
Wednesday, June 27 7:00 AM–1:00 PM
*Hours subject to change
5. Who do I contact regarding my booth space?
Maureen Kettering
Society of Toxicologic Pathology
1821 Michael Faraday Drive
Suite 300
Reston, VA 20190
Phone: (703) 438-7508
Fax: (703) 438-3113
E-mail: mkettering@toxpath.org
6. What are the installation dates and times?
Saturday, June 23 1:00 PM–4:00 PM
Sunday, June 24 8:00 AM–3:00 PM
Exhibits must be set by 3:00 PM on Sunday, June 24, 2012
7. How are the space assignments determined?
Space assignments will be made on a first-come, first-served basis.
Priority in space assignment will be conducted according to the point-based system. Exhibitors receive one point for each year of exhibiting without regard to the number of booth spaces utilized. In the case of company mergers, the newly merged company will retain the higher number of the two companies’ priority points (points of the merging companies will not be combined). Space selection for 2013 will begin during the 2012 show. After the 2012 show, booths are sold on a first-come, first-serve basis.
8. What are the dismantling dates and times?
Wednesday, June 27 1:00 PM–5:00 PM
All material must be packed, ready and removed from the exhibit area by 5:00 PM on Wednesday, June 27, 2012.
9. What are the booth rental fees?
8’ x 10’ standard space $1,495
8’ x 10’ corner space $1,695
8’ x 10’ non-profit space $750
10. What are the terms of payment?
A 50% deposit is due at the time application is received. Full payment is due by January 13, 2012. Full payment must accompany any application received January 13 or later. The Society reserves the right to cancel this contract in any event, on written notice to applicant, if the Society considers it inadvisable to hold the Exhibition. STP accepts the following credit cards:
MasterCard
Visa
American Express
The company will be responsible for the $35 transaction fees associated with wire transfers.
11. How many complimentary badges do we have?
Each Exhibitor booth registration includes two complimentary full conference badges for booth staff. If you register for more than one booth you get two additional badges for every booth you register for. For example, if you register for 3 booths, you will receive 6 complimentary badges.
If you have more than two booth staff, additional staff can register for the meeting at the reduced exhibitor rate (does not include Scientific Sessions).
12. Is insurance required?
All Exhibitors, their contractors and suppliers working in the exhibit area are required to carry liability insurance. Exhibitors must operate and maintain their exhibit so that no injury will result to any person or property. Every reasonable precaution is taken by the exhibition location and the Society to safeguard and protect the Exhibitors’ property while at the exhibition.
Request a certificate of insurance if you are using an Exhibitor Appointed Contractor. Certificates must list STP as an additional insured for not less than one million dollars. Certificates may be sent to: mkettering@toxpath.org, fax: 703-438-3113, or mailed to 1821 Michael Faraday Drive, Suite 300, Reston, VA 20190.
13. Do exhibitors get complimentary passé to conference sessions?
The two complimentary badges per booth enable you to attend all general sessions. If you would like to register for a CE course you must register for that in separately and pay the fee.
If you have more than two booth staff, the additional staff can register either as a regular attendee or at the special exhibitor rate (Scientific Sessions not included.)
Exhibitor Registration Form coming soon
14. How can I find out about the open space selection for the Exhibit Hall?
Please view the exhibit hall floor map to see which booths are currently available.
15. Where do we get information on booth rules and regulations?
Please Visit our Rules and Regulations Page.
16. What is my exhibitor login?
Your exhibitor login is the company password sent to you in the booth confirmation email. If you need to retrieve this password please visit the Exhibitor Login page.
17. How do I find my current booth number?
You can either review the email confirmation sent through our exhibits management site, a2z Inc., or view the exhibit floor map on the Annual Meeting Website to see your booth number.
18. How do I get/update my company information for the directory?
Please login to the exhibitor console section of the STP Exhibits website using your company password. Chose the “Booth Profile” option to update your company description. If you need help logging in please contact:
Maureen Kettering
Society of Toxicologic Pathology
Phone: (703) 438-7508
E-mail: mkettering@toxpath.org
19. How do we get hotel rooms for our staff?
STP has a discount room block at the Hyatt Regency Denver. Reservations may be made on-line at http://toxpath.org/AM2012/hotel.asp.
20. When will we receive our badges?
Please pick up Exhibitor badges at STP Registration on-site during the following hours:
Friday, June 22 4:00 PM - 6:00 PM
Saturday, June 23 8:00 AM - 6:00 PM
Sunday, June 24 7:00 AM - 6:00 PM
Monday, June 25 7:00 AM - 5:30 PM
Tuesday, June 26 7:30 AM - 5:30 PM
Wednesday, June 27 7:30 AM - 5:30 PM
*hours subject to change.
21. What is the Cancellation Policy?
It is agreed that (a) if a company cancels its space between January 13, 2012 and March 1, 2012, it will be responsible for paying 50% of the total cost of the space; (b) if cancellation occurs after March 1, 2012, the company will be responsible for paying the full cost of the booth space. In the event of booth space cancellation, the Exhibitor must notify the Society in writing or refunds will not be considered. The Society reserves the right to cancel this contract in any event, on written notice to applicant, if the Society considers it inadvisable to hold the Exhibition.