Move-In Information

IAFC appreciates your support of Fire-Rescue International and we want to ensure that your onsite experience is seamless.  

REMINDERS
To assist you in finalizing the last details please review the following information:

  • Don’t forget to download the Mobile App – it is the best way to find exhibitors, sessions, general show info!
  • Be sure to pre-register for your badge!  You can pick up your badge onsite, registration opens at 7:00 AM near the MLK Boulevard Entrance on street level.
  • Wristbands available for set-up staff at the Hall A/B entrance (Exhibits Level) Sunday-Tuesday.
  • The only company with access to the attendee lists (emails, addresses, etc.) is IAFC. If any other company offers to sell you the FRI Attendee list – it is a scam! You may order the official attendee list online.

General Information

General Information
  • Exhibits are located in Charlotte, North Carolina at the Charlotte Convention Center, Halls A-B (Lower Level).
  • Exhibit Hall Access:
    • Registration opens in the MLK Lobby (Street Level) on Tuesday at 7:00 AM (beat the rush). At this time you will be able to pick up badges
    • Wristbands available for Exhibitor set-up staff at the Hall A/B entrance Sunday-Tuesday.
    • EAC labor personnel must go check in at the Hall A/B entrance for their wristbands.
  • The FRI Show Office is located in Suite 101, this is located near the escalators down to the exhibit hall. The office will be open from 8:00 AM – 5:00 PM, Sunday, July 25 – Friday, July 30, please call (571) 221-5268 for assistance.
  • The First Aid Station is located across from the entrance to the exhibit hall. They will be open move-in through move-out. 
  • Show Schedule Information (Full schedule available online)
    • Target Move-in begins on Sunday, July 25 and continues through Monday, July 26. All exhibitors including linear booths (10x10, 10x20, etc.) can move-in Tuesday, July 27 through Wednesday, July 28. All booths must be set by 10:00 AM on Wednesday.
  • POV Access  - Privately Owned Vehicles (POV’s) will be directed upon arrival to the designated POV check-in area. Full instructions online.
  • 2022 Fire-Rescue International will be held August 24-27 in San Antonio, Texas. Space Selection will be open in August and information will be sent to all exhibiting companies in the next 2 weeks. No reservations for booth space will be made onsite.

Booth Rules

Booth Rules, click here for full rules. For additional information or to order services please refer to the online exhibitor manual.

Exhibit Hall Access Hours

Exhibit Hall Access Hours
Exhibitors and EACs (Exhibitor Appointed Contractors) have access to the exhibit hall based on the following schedule. Note: This is NOT the show hours, the times listed below are the times exhibitors and EACs will have access to the show floor with their badges/wristbands. EACs must have completed the EAC form and provided compliant certificate of insurance before they will be permitted into the Exhibit Hall.

Standard Access Hours with Badges or Wrist Bands

 
Move-In
 Sunday July 25 8:00 AM – 5:00 PM Access: Exhibitor Badge or EAC Wristband (Apparatus Move-In Only)
Exhibitors with Apparatus in booths may begin set up. Priority for carpet and electrical to be in prior to apparatus move-in
10:00 AM - 6:00 PM Apparatus may begin move-in per scheduled time. Specific times to be provided approximately 2 weeks before move-in to all companies that submitted the Vehicle Request Form
Monday July 26 8:00 AM – 5:00 PM Access: Exhibitor Badge or EAC Wristband
Target Move-in for all booths 400 SF or large
Tuesday July 27 8:00 AM - 5:00 PM Access: Exhibitor Badge or EAC Wristband
All exhibitor move-in
Show Days
Wednesday July 28 8:00 AM – 4:00 PM Access: Exhibitor Badge or EAC Wristband
All exhibitor move-in (booths must be set by 10:00 AM)
4:00 PM - 7:00 PM Access: Exhibitor Badge
Exhibit Hall Hours (Reception in the evening)
Thursday July 29 10:30 AM – 4:30 PM Access: Exhibitor Badge
Exhibit Hall Hours
Friday July 30 10:00 AM – 2:00 PM Access: Exhibitor Badge
Exhibit Hall Hours
2:00 PM - 9:00 PM Access: Exhibitor Badge or EAC Wristband
Exhibitor Move Out (Apparatus will exit first, empty return and POV dock access will begin around 4:00 PM)
Move-Out
Saturday July 31 8:00 AM – 12:00 PM Access: Exhibitor Badge or EAC Wristband

*schedule is subject to change

Exhibitor Appointed Contractors (EACS)



Exhibitor Appointed Contractors
  • Approval emails have already been sent to EACs that have the proper insurance on file. If the EAC is not approved it can significantly delay their access to the exhibit floor and they may charge you for labor hours while they wait for approval to enter.
  • If you are planning to use an independently appointed contractor for assembly and/or dismantling your booth, you must submit an EAC work authorization form and proof of insurance. If you have not submitted appropriate documentation and wish to use an EAC, please contact the show management immediately at (571) 221-5268.
  • Wristbands give EACs access to the show floor between 8:00 AM – 5:00 PM during move-in and move-out only and are available at the EAC desk at the Hall A/B Entrance. This information has been communicated to the approved EACs. The wristbands must be worn at all times during move-in and move-out and be clearly visible to security personnel.
  • Please review the list of policies regarding EACs.

Move-Out Reminders

Move-Out Reminders (more information)
  • Move-out will begin when the Show Floor closes at 2:00 PM on Friday, July 30.
  • The apparatus and vehicles will move out first and then The Expo Group will remove the aisle carpet. Then freight doors will open for empty containers to be returned.
  • POVs will not be able to access the the docks or gates to the docks until the apparatus have all been removed.
  • Any exhibitors requiring forklifts, display labor, boom lifts or other special handling equipment should contact The Expo Group prior to the close of the show.
  • Do not leave any personal items in your booth including laptops, electronic equipment or valuables. Exhibitors are responsible for all contents within their booths.
  • The Expo Group is planning to have all cartons and crates returned to exhibitors by 8:00 PM Friday.
  • All outbound shipments require an Expo Group Outbound Material Handling Form, which should be returned to the Service Desk once materials are packed and ready to be shipped, but no later than 10:00 AM on Saturday, July 31.
  • Carriers should check in no later than Saturday, July 31 at 8:00 AM.


Please contact exhibits@IAFC.org, at any time if you have questions. Again, thank you for your support and dedication to the IAFC and Fire-Rescue International.