How many staff badges are allowed per booth?

Each exhibiting company is limited to one 10x10 booth. 2 staff are allowed per booth.

What is the price of a standard booth?

A standard booth is 10x10 and the price is $3,100.

Do I need to be an exhibitor to purchase a sponsorship?

Yes, you must purchase a booth in order to be recognized as a sponsor at the event.

What is the format of this year's Winter Conference?

This meeting will be a hybrid event, meaning it will be taking place both in-person in Orlando, FL, as well as virtually. All exhibitors that purchase a booth on the show floor will have a virtual presence. 

Are there any additional fees associated with the purchase of a standard booth?

The only booths that are applicable for an additional fee are the booths designated on the floorplan as being in a premium location. The additional fee is $150 per booth. 

When will I be able to reserve my hotel room?

You will be able to reserve your hotel room through OnPeak starting on October 4, 2021.

When is the last date for me to decide to cancel my booth without penalty?

The cancellation date has been identified as December 31, 2021. Exhibitors must notify the AAO Meetings Department in writing prior to December 31, 202 to qualify for a refund of any deposit for cancelled exhibit space. Anything received after that date will not receive a refund and will be assesed a minimum processing fee of $150.

When will I be able to register my booth staff?

You will be able to register your booth staff starting on October 4th, 2021.

Where is the main entrance to the exhibit hall?

The two center doors leading into Pacifica Ballroom 6 & 7 (bottom center of the floorplan) are the access points for entering the exhibit hall.

Will there be any food and beverage inside the exhibit hall?

The back of the exhibit hall has been designated for coffee service.