Deadlines
Consolidated exhibitor, advertisor and sponsor deadlines
PLEASE NOTE: EXHIBIT SPACE IS STILL AVAILABLE. EXHIITS ARE SOLD ON A FIRST-COME, FIRST-SERVE BASIS. PLEASE VISIT THE LIVE FLOORPLAN FOR AVAILABLE SPACE.
December
Dec 10 Application and Contract for Exhibit Space and 50% Deposit Due
January
Jan 15 Full refund for exhibit space if cancelled in writing on or before this date
February
Feb 25 Notification of cancellation of space must be received in writing for a full refund
March
Mar 25 Preliminary Program deadline to advertise
April
Get maximum exposure for your advertising dollars! See the NEW 2011 advertising opportunities rate card featuring City Guide Map, Shuttle Advertising, Exhibit Hall Aisle Signs, Hotel Key Cards, Mobile Application, Notepads for Attendees, Photo Booth and more.
May
Banner advertising available on conference news site and eDailies (call for availability)
June
AAP Online Exhibitor Service Manual Passwords Emailed
Jun 1
Letter of Assignment
Official Housing Information on AAP Website, Notifications Emailed to Exhibitors
Function Space Form Due to AAP
Focus Group Application Due to AAP
Industry/Foundation Symposia Application Form Due to AAP
Jun 10 Final Balance of Booth Rental Due
Jun 17 50% of total contracted booth fee retained if booth space is cancelled on or prior to this date
Jun 18 100% of total contracted booth fee retained if booth space is cancelled on or after this date
July
Jul 14 Conference Preview Newspaper deadline to advertise
Jul 29 Pocket Guide deadline to advertise
August
Aug 1 Exhibit Guide Deadline to advertise
Aug 3 Onsite Program Deadline to advertise
Aug 18 Hotel Door Drop/Doctors Bag Deadline to advertise
Aug 22 Booth Description and Product Categories Entered Online for Inclusion in Exhibit Guide
September
Sept 2 Daily Paper deadline to advertise
Sept 6
First Day Advance Warehouse, 8:00 am – 4:30 pm
Hanging Sign Request for Approval to TradeshowLogistics
Early Move-In Request for Approval to TradeshowLogistics
Notification of Intent to Distribute Premiums, Novelty Items, or Food
Products Form Due by Submitting From AAP Online Service Manual
Surveys and Questionnaires From Market Research Companies Due to AAP for Review
Sept 13
Valid Certificates of Insurance From Exhibitor Appointed Contractors Due to TradeshowLogistics
Request for Use of Exhibitor Appointed Contractor Form Due to TradeshowLogistics
Sept 14 Daily and Post Newspaper deadline to advertise
Sept 18 Donor Boards and Signage at NCE deadline for sponsorship acknowledgment
Sept 20
Exhibitor Badge Submission
Discount Deadline Date
Sept 25 Payment deadline for sponsors
October
Banner advertising available on conference news site and eDailies (call for availability)
Oct 6 Last Advance Warehouse, 8:00 am – 4:30 pm
Oct 13 (Thur) Exhibitor Move-In, 8:00 am – 5:00 pm
Oct 14 (Fri) Exhibitor Move-In Friday, 8:00 am – 7:00 pm
Oct 15 (Sat) Show Open, 12:00pm – 4:00 pm
Oct 16 (Sun)
Show Open, 10:00 am – 4:00 pm
President’s Reception, 5:30 pm – 7:00 pm
Oct 17 (Mon)
Show Open, 10:00 am – 2:00 pm
Exhibitor Move-Out, 2:00 pm – 10:00 pm
Oct 18
Exhibitor Move-Out, 8:00 am – 5:00 pm
Bills of Lading & Carriers must be checked in by 2:00pm