2021 ACEP Virtual Advanced Pediatric Emergency Medicine Assembly
RULES AND REGULATIONS

The rules and regulations contained herein are intended by the American College of Emergency Physicians (“ACEP”) to serve in the best interest of the 2021 ACEP Virtual Advanced Pediatric Emergency Medicine Assembly (the “Event”), the exhibitors, and the registrants and to give notice to applicants and exhibitors of these governing Rules and Regulations. All applicants and exhibitors are bound by the Rules and Regulations.

The exhibitor understands and agrees that the information contained in this Prospectus and these Rules and Regulations are an integral and binding part of the booth space agreement. Signing the exhibit space application/contract indicates understanding and agreement to comply with all policies, terms,

Rules and Regulations and conditions in the prospectus, and any other issued by ACEP regarding the Event; willingness to abide by the payment policy; acknowledgement of having read these Rules and Regulations; and agreement to distribute them for proper execution to all individuals involved.

BOOTH PRACTICES

Drawings
Exhibiting companies are permitted to conduct prize drawings. All prizes must have the approval of ACEP Show Management in writing by Friday, April 2, 2021. Curtailment of the contest may be enforced if activity is not pre-approved by ACEP. Please note that ACEP Show Management will ensure that approved drawing items are compliant with AMA, PhRMA, AdvaMed, and other guidelines regarding these items.

General Conduct
Booth personnel are required to confine their activities within their assigned booth space or through outreach to potential customers as outlined in our Attendee Contact policy. Apart from the specifically assigned space from which an exhibitor has been assigned, no part of the online conference platform may be used by any organization other than ACEP for display purposes of any kind.

Sales
The purpose of commercial exhibits is to further the education of attendees through product and service displays and demonstrations. Direct selling is permitted; however, business must take place within the booth and conducted in a manner consistent with the professional nature of the exhibits. Additionally, any company conducting sales must have a valid sales tax permit and have their refunds/exchange/return policy clearly defined on the booth page.

 DISPLAY GUIDELINES

Americans with Disabilities Act
Exhibitors shall be fully responsible for compliance with all applicable provisions of the Americans with Disabilities Act (ADA) with regard to their booth space, including, but not limited to, the wheelchair access provisions. Exhibitors shall indemnify, hold harmless, and defend ACEP, its officers, directors, agents, members, and employees from and against claims, liabilities, losses, damages, and expenses (including attorney’s fees and expenses) resulting from or arising out of the exhibitor’s failure or allegations of exhibitor’s failure to comply with the provisions of the ADA.

ENFORCEMENT OF RULES

By contracting for exhibit space, an exhibitor agrees to comply with all terms, conditions, and these Rules and Regulations. Any violations shall subject the exhibiting company to the following penalties:

·       First Violation – Loss of current year’s priority points plus loss of 10% of the total number of accrued points.

·       Second Violation – Loss of current year’s priority points plus loss of 50% of the remaining accrued points.

·       Third Violation – Loss of all exhibiting privileges. After the third violation, the exhibiting company will not be invited to exhibit at future ACEP meetings.

When practical or appropriate in ACEP’s discretion, disciplinary action will be progressive according to the above sequence, but a more severe penalty, including refusal of or termination of the exhibit, may be levied without the requirement of progressing through each of the above successive steps. Infractions in the spirit of the rules by potential exhibitors at any time may be considered in determining whether or not to accept an application from such company seeking to exhibit at any ACEP meeting. Each exhibitor is granted nothing more than a terminable license to exhibit, subject to all the rules herein and the ACEP’s approval of the exhibitor’s application. If ACEP determines that any exhibitor has failed to comply with any rule herein or any directive issued to the exhibitor ACEP may terminate the license and close that exhibiting company’s exhibit without notice. In all interpretation of the rules and regulations, ACEP’s decision is final.

LIABLITIY AND INDEMNITY

Exhibitor agrees to defend, indemnify and hold harmless ACEP, its officers, directors, employees and members from any and all liability to any person or persons for or by reason of any act or omission of said exhibitor, or any of its agents, servants or employees. Indemnity includes, but is not limited to, claims of copyright, trademark or patent infringement, unfair competition and product liability. In no event shall ACEP be liable to an exhibitor for any loss of business, business opportunities, or any other type of direct or consequential damages alleged to be due from a breach of this Agreement. It is understood and agreed that the sole liability of ACEP to exhibitor for any breach of this Agreement shall be for the refund of all amounts paid by the exhibitor to ACEP pursuant to this Agreement, as an exclusive remedy.

PAYMENT POLICY

Full payment must accompany all applications/contracts when submitted.  Any exhibitor not paid in full by March 26, 2021 will not be have their exhibit loaded onto the conference platform until the full payment is remitted to ACEP.

SHOW CANCELLATION POLICY

Neither party shall be deemed to be in default of any provision of this Agreement, or for failures in performance, resulting from acts or events beyond its reasonable control resulting in cancellation of the Event. Such acts shall include, but not be limited to, fire, explosion, strike, freight embargo, act of God, or of public enemy, war, civil disturbance, act of any government, labor disputes, acts or threats of terrorism, strikes, government regulation or advisory (including governmental advisories, quarantines, curfews, epidemics or pandemics) or any other catastrophe which would prevent the Event’s scheduled opening or continuance. In such a Force Majeure even, the parties’ performance under this Agreement shall be excused… The exhibitor hereby waives any claim against ACEP and Show Management for damages or compensation.

Refund of the amount paid by the exhibitor will be determined after deduction of any amounts necessary to cover expenses incurred by ACEP in connection with the Event. ACEP and Show Management shall not be financially liable in the event the Event is interrupted, cancelled, moved or dates changed except as provided herein.

USE OF THE ASSOCIATION’S NAME OR LOGO

Exhibitors may not use any ACEP name, mark or logo in advertising with the exception of informational references, such as “Visit our booth page at the 2021 ACEP Virtual Advanced Pediatric Emergency Medicine Assembly.” Exhibitors who violate this provision may not be allowed to participate in future ACEP meetings and may be subject to civil penalties.

The exhibiting of products at the Event does not constitute an endorsement by ACEP. Exhibitors are not permitted to imply or represent in any media that ACEP has endorsed or approved their goods and services unless ACEP has specifically provided such an endorsement in writing.