2022 Exhibitor Calendar
Note: The below calendar remains available to help planning for 2023. All dates below are for 2022, but many deadlines will be at a similar point of the year.
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Exhibit booth sales open
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Through Friday, November 18
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Innovation Pavilion sales open
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Through Friday, November 18
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Exhibit floor office sales open
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Through Friday, November 18
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Product Theater sales open
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Through Friday, November 18
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Epilepsy Resource Area booth sales open for nonprofits
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Through Friday, November 18
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Right of First Refusal period for buyers of 2021 exclusive items
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May 25 - June 10
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Group hotel reservations (9+ rooms) open
Companies in 2021's top four recognition tiers have first-pick opportunity
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Early June
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Scientific Exhibit applications due
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Friday, July 8
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Satellite symposium applications due
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Friday, July 8
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AES 2022 registration opens
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Late July
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Scientific exhibit applicants notified
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Friday, July 29
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Satellite symposium applicants notified
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Friday, July 29
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Satellite symposia signed Letters of Agreement must be returned to AES
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Tuesday, August 9
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Scientific exhibits signed Letters of Agreement must be returned to AES
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Tuesday, August 9
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Exhibitor Services Kit emailed
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Mid-August
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Exhibitor full payment due
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Monday, August 22
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In Conjunction With (ICW) applications open
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Late August
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Program book and abstract guide advertising insertion orders due
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Thursday, September 15
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Exhibitor listing for print program book due
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Thursday, September 15
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Last date for signed advertising and sponsorship agreements for items promoted in the print program book
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Friday, September 30
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Final art for print program book advertisements due
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Friday, September 30
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Group hotel reservations (9+ rooms) deadline
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Monday, October 10
Sold Out
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Final Rooming lists are due
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Tuesday, October 18
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Deadline for In Conjunction With (ICW) meeting requests
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Tuesday, November 1
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Media Wall and Door Drop advertising insertion order deadline
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Tuesday, November 1
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Passport to Prizes deadline if slots are still available
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Tuesday, November 1
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Last date for signed advertising and sponsorship agreements for items to be disclosed in on-site industry supporter signage
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Tuesday, November 1
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Booth renderings due (for islands and peninsulas only)
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Tuesday, November 1
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Complimentary direct mail list of registrants to date provided to all exhibitors for one-time use. All mailings must be approved by AES.
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On or about Friday, November 11
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Individual hotel reservation deadline
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Friday, November 18
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Exhibitor move-in
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Thursday, December 1
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Exhibit Hall opens
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Saturday, December 3
(12:00 PM)
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Exhibit Hall closes
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Monday, December 5
(2:00 PM)
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Epilepsy Resource Area exhibitor move-out
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Monday, December 5
(by 5:00 PM)
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Exhibitor move-out
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Monday, December 5
(2:00 PM - 10:00 PM)
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Tuesday, December 6
(8:00 AM - 12:00 PM)
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