JOIN US IN LOS ANGELES FOR AES 2024!
Attendee Demographics
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Total AES 2023 Attendance: 5,945
Average Years in Practice: 12
% from USA: 82%
# of Countries Represented: 71
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Exhibit Sales, Sponsorships, and Advertising
Sponsorship Opportunities Opening Late Spring 2024!
Your AES 2024 Starts With Your Booth!
Your AES exhibit booth is the platform for all your outreach to thousands of epilepsy decision makers at AES. Prime locations for your commercial booth and medical affairs booth are still available.
Check availible inventory HERE.
YOUR EXHIBIT PACKAGE INCLUDES:
- Four (4) exhibit hall badges per 100 square feet
- Lunches, refreshment breaks, attendee reception, poster sessions, and prize drawings to promote exhibit hall traffic
- FREE! Pre- and post-show list of registrants (postal addresses only—no emails)
- Company listing in print and digital program book and on AES website
- Complimentary VIP passes to invite your best customers to the exhibit hall
AES SETS YOU UP FOR SUCCESS:
- EIGHT HOURS UNOPPOSED EXHIBIT TIME—with no major symposia scheduled!
- Recognition: All exhibitors achieve a recognition level at the AES Annual Meeting in a variety of ways.
- Food & beverage: Lunches and breaks on Saturday, Sunday, and Monday are in the exhibition hall to help attract attendee visits.
- Reception: All attendees are invited to the attendee reception on Saturday, December 7 from 4:45 to 5:45 PM for refreshments.
- Posters: Attendees go through the exhibit hall to access the extensive AES poster hall, which has been steadily increasing in size in recent years.
- Career Fair: Employers who are participating in the Career Fair—featuring open positions in their epilepsy centers, practices, universities, and companies—are in the exhibit hall.
- Sponsored Events: Several sponsored events and amenities, if sold, will be in the exhibit hall—including speed networking, mentor sessions, product theaters, Innovation Pavilions, cell phone charging station, attendee game lounge and more.
- Print program book: Includes a 20+ page section on the exhibit hall, with the exhibit hall floor plan, your company’s description, and company contact information. Over 90% of attendees say they use the printed book frequently at the meeting. Exhibitors are also listed in the mobile app.
Exhibit Hall
COST:
- $3,400 per 100 square feet
- $150 for each exposed corner
Check below for availibility:
Nonprofits Welcome!
The American Epilepsy Society welcomes its members and the broader epilepsy community to the AES Annual Meeting. We are pleased to offer 10' x 10' exhibit booths to qualifying nonprofits in the Epilepsy Resource Area at a fraction of the cost of a commercial booth, and qualifying nonprofits enjoy discounted registration rates.The cost of each nonprofit booth is $500 for qualifying organizations.
AES provides an Epilepsy Resource Area for nonprofit organizations involved in:
- Advocacy
- Patient outreach
- Non-clinical patient services
- Research funding
Only organizations working in these areas may qualify for reduced-rate booths.
AES will notify your primary contact within five working days of the outcome of your request. Booth locations will be assigned by AES in the order that requests are received.
2024 Exhibit Hall Schedule
Exhibitor Move-In
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Thursday, December 5:
Friday, December 6:
Saturday, December 7:
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8:00 AM – 5:00 PM
8:00 AM – 5:00 PM
8:00 AM –10:00 AM
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Show Hours
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Saturday, December 7:
Sunday, December 8:
Monday, December 9:
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Noon – 6:00 PM
10:00 AM – 4:00 PM
10:00 AM – 2:00 PM.
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Exhibitor Move-Out
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Monday, December 9:
Tuesday, December 10:
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3:00 PM – 10:00 PM
8:00 AM – Noon
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Location
AES 2024 will take place at:
Los Angeles Convention Center
South Exhibit Hall, Exhibit Halls H-K
1201 S. Figueroa St., Los Angeles, CA 90015
Position Your Company for the 2025 AES Annual Meeting
Booth selection for AES 2025. You will be invited to select your 2025 booth position in order of the 2024 priority points you have accumulated. The more points you earn, the better spot you can get on the exhibit floor in Los Angeles!
Maximize your points! Here is the system for earning points:
- Participation Points: One (1) point for each year of exhibiting since 2005. Only these points carry over to next year. Exhibitors who do not exhibit two years in a row may lose all participation points.
- 2024 Booth Size Points: One (1) point per 100 square feet
- 2024 Housing Points: Earn 3 priority points for booking at least two rooms (two-night minimum each) per 100 square feet of exhibit space within the official AES hotel block by October 2, 2024.
- 2024 Total Spend Points, calculated in early to mid-November
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PATRON: |
$5000 to $9999 |
1 point |
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ADVOCATE:
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$10,000 to $24,999 |
2 points |
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CONTRIBUTOR: |
$25,000 to $49,999 |
3 points |
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SUPPORTER: |
$50,000 to $99,999 |
5 points |
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PARTNER: |
$100,000 to $249,000 |
7 points |
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LEADER: |
$250,000 to $499,999 |
10 points |
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BENEFACTOR: |
$500,000 and over |
13 points |
Exhibitor Guidelines
Advertisers and sponsors must meet AES qualifications. The following categories qualify to participate in the AES 2024 Annual Meeting as advertisers or sponsors, providing you meet all other requirements for participating in the AES Annual Meeting per AES Exhibitor Guidelines:
- 2024 commercial booth or nonprofit tabletop exhibitors
- 2024 scientific exhibitors
- Non-exhibiting companies with an epilepsy-related medicine or device in precommercial status, provided they don't already have a commercial epilepsy product
- Medical education companies providing a satellite symposium that is sponsored by a company that qualifies to purchase advertising or sponsorship opportunities
- Companies in Loss of Exclusivity status or going into LOE in 2024 that in the past two years reached Advocate Level or above in the AES recognition system---or will reach that level in 2024.
Advertising and sponsorships must go through AES: All companies and organizations participating in the AES 2024 Annual Meeting as exhibitors, sponsors, and advertisers of content targeted in any way at the professional epilepsy audience that appears during the 11/28/2024 to 12/06/2024 time period in the greater Los Angeles market must purchase these products from AES. Note that advertising placements of a month or less that: (1) include these dates, (2) are targeted at the consumer market, and (3) are in or near venues or outlets where they can reasonably be expected to reach the AES professional audience will be considered targeted at professionals and therefore must be purchased through AES. Advertising includes but is not limited to advertising on-site at the convention center and AES hotels and in-market advertising such as airport, billboards, signage in the central business district and on or near AES hotels, bus, taxi, clings, pop-ups, projection ads, mobile advertising, pedicabs, and other outdoor advertising.
Securing ads or sponsorships: Most advertising can be ordered through the Advertising Insertion Order, and most sponsorships can be ordered through the Sponsorship Order Form. If you are not finding the way to order ads and sponsorships you want to secure, contact alaw@aesnet.org or call 312-883-3800, x 103.
Other advertising and sponsorship opportunities: Commercial and non-profit supporters may propose additional advertising or sponsorship ideas. AES will review these ideas and if approved, provide prices for them.
Approvals: All art and copy for ads, mailers, signage, etc. must be submitted to AES for approval. Check here for instructions on where to send your materials. Allow three (3) business days for a response.
Messaging: Visit the AES exhibitor website for complete guidelines on acceptable references to AES in advertisements and mailings.
Exhibitor group housing expectations: Companies exhibiting at the AES Annual Meeting are expected to house their staff and vendor teams in the AES hotel block for at least 80% of their room nights. Built into AES hotel contracts are minimum numbers of prime, competitively priced sleeping rooms that help keep costs down for attendees, which helps attract the target audience for a successful exhibit hall. Rooms in the AES block must be sold, or AES will face attrition fees and meeting room charges that will increase costs next year.
Right of First Refusal System: Exhibitors purchasing an exclusive or premium sponsorship or advertising item will have the right of first refusal (ROFR) for that item at the subsequent Annual Meeting if it is offered in the subsequent year by AES at the price for that year.
In Conjunction With (ICW) Meetings: Space reservations for "In Conjunction With" (ICW) meetings will open in late August 2024. ICWs are any meetings that take place between Tuesday, November 28, 2024, and Wednesday, December 6, 2024, in the Los Angeles area that include AES registrants. All such meetings or events, whether on-site at the AES meeting or offsite at a non-AES venue, are ICWs and must be approved by AES. Exhibitor team meetings with attendance limited to that company's staff and representatives may be held at any time.
Cancellation policies: It is understood that business events and conditions sometimes require exhibitors, sponsors, and advertisers to change their plans for the AES Annual Meeting after signing contracts and orders for exhibit booths, offices, pavilions, product theaters, advertisements, sponsorships, and other items. When signing your order or contract, please note the cancellation policy included in your order form or contract.