Frequently Asked Questions

Please contact us if you have any questions about requesting exhibit space, or if you would like assistance selecting your location.

• back wall (8 feet high) and side rails (3 feet high) made of fabric drape

• Single-line text identification sign showing the exhibiting company name and booth number

• Commercial Exhibitors: Four complimentary SOT Annual Meeting full-conference registrations per 10' x 10' exhibit space. Registration provides full access to ToxExpo, SOT's Scientific Sessions, Welcome Reception, and Awards Ceremony

• Nonprofit and Government Agency Exhibitors: Two complimentary SOT Annual Meeting full-conference registrations per 10' x 10' exhibit space. Registration provides full access to ToxExpo, SOT's Scientific Sessions, Welcome Reception, and Awards Ceremony

• Company and product listing information in the SOT Event App and ToxExpo website, including five product/service category listings, one press release, and a 500-character description in their booth profile (upgrades are available for purchase) 

• Preregistered attendee list with name, organization, city, state, and country, including exhibitors (available in early February) — This list does not include email addresses

• Opportunity to host an Exhibitor-Hosted Session, request meeting space, and more

The Society of Toxicology has arranged for a hotel block that includes discounted room rates at many premier hotel chains.

Connections Housing is the official SOT Annual Meeting and ToxExpo housing partner in helping you identify the hotel that best meets your needs during the SOT Annual Meeting. Reserving a room at a discounted rate in the SOT-contracted room block is an important way to support SOT and keep overall meeting costs as low as possible. Your patronage of the official meeting hotels makes it possible for SOT to secure the meeting space necessary for our annual event at a greatly reduced cost, which helps to reduce registration costs.

Connections Housing is the only endorsed group to provide assistance with making reservations for attendees of the SOT Annual Meeting and ToxExpo. 

Beware of Pirates

Connections Housing, as well as all of SOT's official service providers, will never solicit reservations or credit card information by phone or email. If any other organization attempts to solicit reservations or credit card information regarding your stay, please contact sandy@toxicology.org.

Exhibiting companies using employees from an Exhibitor-Appointed Contractor (EAC), also referred to as an Independent or Third-Party Contractor, to install and dismantle displays must notify the Senior Exhibits Manager and Shepard, the general exposition services contractor, by February 17, 2023, using the appropriate forms provided in the Exhibitor Service Manual. It is the exhibitor’s responsibility to remind their EAC that all services must be performed in accordance with exhibition rules and regulations and the solicitation of other exhibitors by EAC employees is prohibited.

Exhibitors must name themselves, the Society of Toxicology, and the Music City Center as well as an exhibitor-appointed contractor, if applicable, in their insurance certificates, for the duration of the SOT Annual Meeting and ToxExpo. Refer to ToxExpo Rules and Regulations for more information and deadlines on insurance certificates.

The Society of Toxicology has contracted with vendors for the Annual Meeting and ToxExpo, to provide services to ToxExpo exhibitors. The list of vetted and approved vendors by SOT can be found in the Exhibitor Service Manual, which will be available in December.

Shepard is the official general exposition services contractor for ToxExpo and will have a service desk during installation and throughout the exhibit hours. The desk is located in the rear of the exhibit hall to provide assistance with ordering carpet, furniture, labor, and other services.

Details on shipping deadlines, as well as the address for the Advanced Shipping Warehouse, will be available in the Exhibitor Service Manual in December.

Shepard, the official general exposition services contractor, will have jurisdiction over the operation of all material handling equipment, all unloading and reloading, and handling of empty containers. An exhibitor may move material that can be hand-carried by one person in one trip, without the use of dollies, hand trucks, or other mechanical equipment.

All exhibitors are urged to verify the delivery of their freight before arrival in Nashville. Many shipments cannot be traced or delivered on the weekend.

Packages sent via USPS, UPS, Federal Express, or any other carrier going directly to the Music City Center must be sent to the attention of Shepard Exposition Services using the Direct Shipping Label provided in the Exhibitor Service Manual and they will be delivered to the exhibitor's booth. All packages sent to Shepard's Advanced Warehouse or directly to the Music City Center will be subject to material handling. Packages sent to the Music City Center without proper labeling may result in loss and/or return delivery.

Pick-up by these carriers must be arranged by the exhibitor and each piece of freight must be labeled. Additional details will be provided in the Exhibitor Service Manual

Professional security guard service is provided for the perimeter of the exhibit hall and the Music City Center on an around-the-clock basis, beginning with the first day of move-in and continuing through move-out.

The Society of Toxicology, Shepard, and the Music City Center, are not responsible for loss or damage to exhibitor property.

Exhibitors are advised to:

• Not leave valuables such as laptop computers or purses overnight in the exhibit Hall;
• Not store anything of value in crates going into storage;
• Remove attendee badges when exiting the Music City Center.

Food concessions will be available in the Music City Center on show days. Complimentary coffee will also be offered Monday, Tuesday, and Wednesday morning in the exhibit hall.