Become an Exhibitor

Exhibit space requests made on or before July 1, 2025, exhibitors may choose from these payment options: 

• Option 1: 100% of the exhibit space fee paid online by credit card at the time of contract. 
• Option 2: 50% of the exhibit space fee paid online by credit card at time of contract and remaining 50% to be paid by September 30, 2025.  
• Option 3: 50% of the exhibit space fee to be paid by July 1, 2025, and the remaining 50% to be paid by September 30, 2025.

Exhibit space requests made between July 2, 2025, and September 29, 2025, exhibitors may choose from these payment options:

• Option 1: 100% of the exhibit space fee paid online by credit card at the time of contract. 
• Option 2: 50% of the exhibit space fee paid online by credit card at time of contract and remaining 50% to be paid by September 30, 2025.
• Option 3: 100% of the exhibit space fee to be paid by September 30, 2025.

For exhibit space requests made after September 29, 2025, exhibitors may choose from these payment options:

• Option 1: 100% of the exhibit space fee paid online by credit card at the time of contract.
• Option 2: 100% of the exhibit space fee to be paid within thirty (30) days of invoice date.

If payments are not received by the deadline dates listed above or within thirty (30) days of the invoice date, SOT reserves the right to cancel the exhibitor’s exhibit space request and contract and assess the canceling organization a fee as liquidated damages as indicated in the “Exhibit Space Cancellations” section below. 

SOT reserves the right to cancel any exhibit space contract if the Terms of Payment are not met by the contracted company. Request to cancel exhibit space is required in writing to the ToxExpo Senior Exhibits Manager.  Companies canceling exhibit space will be assessed a fee as liquidated damages for exhibit space cancellations based on the following schedule:

• On or before July 1, 2025 – 10% of the total exhibit space cost
• Between July 2, 2025, and September 30, 2025 – 50% of the total exhibit space cost
• After September 30, 2025 – 100% of the total exhibit space cost

Cancellation of exhibit space forfeits all exhibiting benefits, including complimentary SOT Annual Meeting registrations and opportunities to apply and host Exhibitor-Hosted Sessions and meeting space. If exhibit space is canceled, SOT will cancel the company’s 2026 ToxExpo exhibit space contract, and remove the online Exhibitor Profile and listing from the ToxExpo website and SOT Event App. The company will also be expected to cancel all hotel rooms and hotel room blocks, if held for company personnel. The company will also lose the exhibitor priority point for the event, and the SOT Council will be informed of the cancellation. In addition, future requests for ToxExpo exhibit space may require full payment at the time of contract.  

SOT reserves the right to relocate the canceling company’s exhibit space to any location in the ToxExpo exhibit hall as SOT deems necessary. Request to reduce exhibit space is required in writing to the ToxExpo Senior Exhibits Manager. Companies reducing exhibit space will be assessed a fee as liquidated damages for exhibit space reductions based on the following schedule:

• On or before July 1, 2025 – 10% of the reduced exhibit space cost
• Between July 2, 2025, and September 30, 2025 – 50% of the reduced exhibit space cost
• After September 30, 2025 – 100% of the reduced exhibit space cost