Booth Rental Information
Booths can be configured in a variety of ways. Each 100 sq. ft. booth includes two complimentary registrations to all the scientific sessions and events hosted by Safety Pharmacology Society.
Inline Exhibit Booth - $2,400 USD (per 100 sq. ft.)
Corner Exhibit Booth - $2,600 USD (per 100 sq. ft.)
Payment and Booth Space Cancellation Terms
50% payment is due upon reserving the booth, and final payment is due by June 1, 2012. Full payment must accompany any booth requests made June 1, 2012, or later. The Society reserves the right to cancel the contract in any event, on written notice to applicant, if the Society considers it inadvisable to hold the Exhibition.
Space assignments are sold on a first-come, first-serve basis based on space availability.
The Society reserves the right to alter an Exhibitor’s assigned space if it is deemed necessary in the best interest of the exhibitor. Before exercising its discretion, Show Management will consult with the Exhibitor.
Applications for exhibit space are subject to the approval of SPS. All payments must be made in U.S. currency; company check, money order, wire transfer or credit card. Any fees associated with wire transfers are the responsibility of the exhibitor.
Booth Space Cancellations or Space Reductions
Canceling exhibitors are required to provide notice in writing:
1. Email Laura Helm, Exhibits Coordinator, at firstname.lastname@example.org or
2. Send a confirming letter of cancellation or space reduction to Laura Helm, Safety Pharmacology Society, 1821 Michael Faraday Drive, Suite 300, Reston VA 20190.
The date the exhibitor's written notice is received will be the official cancellation/reduction date. Reduction of island space dimensions after assignment has been confirmed may result in relocation of the booth space. SPS may cancel exhibitor rooms and room blocks held by company canceling booth space. It is agreed that:
a. If the exhibitor cancels or reduces space between the date the application was received and April 2, 2012, the company will pay an administrative fee of 10 percent of the canceled space.
b. If the exhibitor cancels or reduces space between April 2, 2012, and May 31, 2012, the company will pay 50 percent of the total canceled booth space fee as liquidated damages.
c. If the exhibitor cancels or reduces space after June 1, 2012, the company will pay 100 percent of the total contracted booth space fee as liquidated damages.
d. If the exhibitor cancels and the Society is able to sell out the hall, there will be an administrative fee of $300. The balance of monies received will be refunded.
e. Space not claimed and occupied by 5:00 P.M. on Monday, October 1, 2012, will be forfeited by the exhibitor, and the exhibitor will pay as liquidated damages 100% of the total contracted booth space fee.
f. Exhibitors who fail to show up at SPS will still be liable 100% of the total contracted booth space. No refunds or transfer of funds to the next show will be permitted.
Important Dates and Times
Set Up Times:
October 1, 2012
9:00 AM - 3:00 PM
October 1, 2012
6:00 PM - 7:30 PM (Welcome Reception)
October 2, 2012
9:00 AM - 5:00 PM
October 3, 2012
9:00 AM - 4:00 PM (Exhibitors will have a break from 4:00 PM - 6:00 PM)
6:00 PM - 7:30 PM (Poster Session Viewing and Exhibition Time*)
*New This Year! Additional Poster Session and Exhibition Time!
October 3, 2012
7:30 PM - 9:00 PM (overtime rates may apply)
October 4, 2012
8:30 AM - 12:00 Noon
Laura R. Helm
Meetings & Exhibits Manager
Safety Pharmacology Society
1821 Michael Faraday Drive, Suite 300
Reston, VA 20190