Sponsor Opportunities

The Hazmat Conference provides your company with an unparalleled marketing opportunity to get before industry decision-makers. You won't find a better opportunity to showcase your company and its products to the leading hazmat responders from around the country.

Why Sponsor?

Hazmat 2022 offers:

  • Outstanding lead generation for business growth
  • Access to those recommending and making purchases for their departments
  • A platform to unveil new products and services in front of hundreds of departments without having to secure individual business appointments.
  • Company profile on the Hazmat website and on the mobile app
  • 2 Full Conference registrations and 2 exhibit badges per 100 sq ft of exhibit space.

Don't miss your opportunity to take advantage of the many ways that Hazmat can help you reach your customers! Email or call us, (703) 896-4830 with any questions.

Reserve Sponsorship

Education Sponsorships

Opening General Session | $15,000 (SOLD)

Topic: When One Disaster is Just Not Enough

When: Friday, June 10, 8:00 AM - 11:00 AM

General Session Sponsorship includes: 

  • Sponsor logo in the website and mobile app event listing
  • IAFC host/moderator to provide Sponsor introduction
  • Up to 10 minutes to provide a state of the industry presentation to the general session audience.
  • Opportunity to provide flyer or promotional item for seat drop in general session. Item must be pre-approved and delivered to conference team by Wednesday, June 8.
  • Inclusion as a Sponsor in 1 attendee pre-conference email
  • Social Media promotion across IAFC platforms where applicable
  • Table at the entrance to the General Session room to display literature
  • Three (3) Full Conference registrations
  • Complimentary post-show Hazmat attendee mailing list
  • Sponsor logo recognition on event signage, website and mobile app at level of participation where applicable.

IAFC to Deliver: 

  • Logo recognition at session
  • Sponsor Introduction at session
  • Seat drop of promotional item (if provided by sponsor by deadline)
  • Literature display table at entrance
  • Promo code for (3) Full Conference Registrations
  • 1 Pre-conference email sponsorship recognition and social media promotion where applicable
  • Sponsor logo recognition on event signage, website, mobile app at level of participation where applicable.
  • Post show attendee list (includes contact name, title, company, mailing address, demographic info (rank))

Sponsor to provide: 

  • Vector format Logo (ai, .eps or high res pdf)
  • Standard Logo (JPEG, PNG, TIF, or BMP file less than 25MB)
  • 10 minute industry presentation Speaker details (name, email, affiliation, and title)
  • Flyer or promotional items for seat drop in general session (optional)
  • Literature for table at entrance to general session (optional)

Closing General Session | $10,000 (1 Available)

Topic: Emerging Threats

When: Saturday, June 11, 9:00 AM - 11:00 AM

General Session Sponsorship includes: 

  • Sponsor logo in the website and mobile app event listing
  • IAFC host/moderator to provide Sponsor introduction
  • Up to 10 minutes to provide a state of the industry presentation to the general session audience.
  • Opportunity to provide flyer or promotional item for seat drop in general session. Item must be pre-approved and delivered to conference team by Wednesday, June 8.
  • Inclusion as a Sponsor in 1 attendee pre-conference email
  • Social Media promotion across IAFC platforms where applicable
  • Table at the entrance to the General Session room to display literature
  • Three (3) Full Conference registrations
  • Complimentary post-show Hazmat attendee mailing list
  • Sponsor logo recognition on event signage, website and mobile app at level of participation where applicable.

IAFC to Deliver: 

  • Logo recognition at session
  • Sponsor Introduction at session
  • Seat drop of promotional item (if provided by sponsor by deadline)
  • Literature display table at entrance
  • Promo code for (3) Full Conference Registrations
  • 1 Pre-conference email sponsorship recognition and social media promotion where applicable
  • Sponsor logo recognition on event signage, website, mobile app at level of participation where applicable.
  • Post show attendee list (includes contact name, title, company, mailing address, demographic info (rank))

Sponsor to provide: 

  • Vector format Logo (ai, .eps or high res pdf)
  • Standard Logo (JPEG, PNG, TIF, or BMP file less than 25MB)
  • 10 minute industry presentation Speaker details (name, email, affiliation, and title)
  • Flyer or promotional items for seat drop in general session (optional)
  • Literature for table at entrance to general session (optional)

Breakout Sessions | $3,000 (4 Available)

Description: Host your own 60-90 minute breakout session or private meeting.

Details: Sponsors can reserve a meeting room to host a 60 minute session or event. The session can be invitation only or can be posted in the Hazmat Event Schedule.

  • Available days/times:
    • Friday, June 10 and Saturday, June 11.
    • Time: To be determined upon contract
  • Breakout Session or Private Event Sponsorship includes:
    • Designated meeting room for 60 or 90 minute session/event, schedule permitted
    • Hazmat Event Schedule listing (if requested)
    • Table at entrance of room to display literature or promo item
    • Complimentary post-show Hazmat attendee mailing list
    • Sponsor logo recognition on event signage, website, mobile app at level of participation where applicable.

IAFC to deliver:

  • Meeting Room with standard AV (projector, screen and podium mic)
  • Table at entrance to room for literature or promo item
  • Post session on Hazmat Event Schedule (if requested)
  • Post show attendee list (includes contact name, title, company, mailing address, demographic info (rank))

Sponsor to deliver:

  • Notification if session will be posted session in the Hazmat schedule.
  • Promotional item or literature for display table (optional)
  • If applicable, Presentation Details (Speaker name(s), email, affiliation, title and session title)
  • Vector format Logo (ai, .eps or high res pdf)
  • Standard Logo (JPEG, PNG, TIF, or BMP file less than 25MB)

Technology Track Demonstrations | $1,500 (6 Available)

Description: Host a 10 minute Tech Talk

Details: Opportunity for exhibitors to preview their products or solutions to attendees. These 10 minute demonstrations are meant to showcase your products and solutions. The Technology Track will be promoted as part of the overall program and will run concurrently with other breakout sessions. The meeting room will include LCD projector, screen and handheld microphone. There will be six 10 minute presenations with 5 minutes in-between to allow for transitions as needed. The session will be posted in the Hazmat Event Schedule.

Technology Track Sponsorship includes:

  • 10 minute product or solution demonstration (6 available)
  • Date and time to be confirmed upon contract
  • Meeting room with LCD projector, screen and handheld microphone
  • Session listing in Hazmat Event Schedule
  • Opportunity to place promotional item or flyers on table in back of room. (Shared with other Tech Track Sponsors for that time block)
  • Inclusion as a Sponsor in 1 attendee pre-conference email
  • Complimentary post-show Hazmat attendee mailing list
  • Sponsor logo recognition on event signage, website, mobile app at level of participation where applicable.

IAFC to deliver:

  • Meeting Room with standard AV set
  • Post session on Hazmat Event Schedule
  • Table in back of meeting room for promotion item/flyer
  • Inclusion as a Sponsor in 1 attendee pre-conference email
  • Sponsor logo recognition on event signage, website, mobile app at level of participation where applicable.
  • Post show attendee list (includes contact name, title, company, mailing address, demographic info (rank))

Sponsor to provide:

  • Presentation Details (Speaker details (name, affiliation, title and session title)
  • Vector format Logo (ai, .eps or high res pdf)
  • Standard Logo (JPEG, PNG, TIF, or BMP file less than 25MB)
  • Promotional item/flyer

Product Demonstration | $5,000 (SOLD)

Description: Dedicated area in exhibit hall lobby for product demonstrations for the duration of the conference

IAFC to deliver:

  • Booth space in exhibit hall lobby/main traffic area
  • Product demo listing in Hazmat Event Schedule

Sponsor to provide:

  • Product Demo Details (Title, description, demo times)
  • Vector format Logo (ai, .eps or high res pdf)
  • Standard Logo (JPEG, PNG, TIF, or BMP file less than 25MB)

ID The Unknown | $2,500 (SOLD)

Description: Sponsor the ID the Unknown Session where teams of participants race against each other to identify an unkown substance.

IAFC to deliver:

  • Meeting Room with standard AV
  • Session listing in Hazmat Event Schedule

Sponsor to provide:

  • Vector format Logo (ai, .eps or high res pdf)
  • Standard Logo (JPEG, PNG, TIF, or BMP file less than 25MB)

Branding Sponsorships

Premier Mobile App Sponsor | $5,500

Details: With no printed programs, the mobile app is the only place for attendees to find up-to-date information onsite! Position your company in front of attendees as they navigate the Hazmat Exhibit Hall, Conference and networking events using the Hazmat Mobile App by being the EXCLUSIVE Premier sponsor of the app.

The Mobile App Sponsorship includes:

  • "Sticky" Banner ad on Hazmat Mobile app homepage (The sticky banner only displays on the main screen and attaches to the edge of the menu on the bottom of the screen. It is always visible and remains stationary while scrolling on the main screen)
  • Logo on the "Download the Mobile App" page on Hazmat website
  • Rotating Banner Ad on 5 interior pages of app (Event Info, Sessions/Events, Exhibitor List, People, and Search)
  • Sponsor logo recognition as the Mobile app sponsor on attendee registration email
  • Sponsor logo recognition on event signage, website, mobile app and social media at level of participation where applicable
  • Complimentary post-show Hazmat attendee mailing list

IAFC to deliver:

  • "Sticky" banner ad on Hazmat Mobile app homepage
  • Rotating banner ad on 5 interior pages of Hazmat Mobile app
  • Logo on the "Download the Mobile App" page on Hazmat website
  • Logo recognition on attendee registration email
  • Sponsor logo recognition on event signage, website, mobile app at level of participation where applicable.
  • Post show attendee list (includes contact name, title, company, mailing address, demographic info (rank))

Sponsor to provide:

  • Vector format Logo (ai, .eps or high res pdf)
  • Standard Logo (JPEG, PNG, TIF, or BMP file less than 25MB)
  • Mobile app Home Page "Sticky" Banner Ad (2 sizes required):
    • 2,048 pxs W x 200-500 pxs H
    • 1,536 pxs W x 150-400 pxs H
    • Formats: jpg or png
  • Mobile app Rotating Banner Ad on 5 interior pages (4 sizes required):
    • 7:1 aspect ratio, 1,080 pxs W x 152 pxs H
    • 11:1 aspect ratio, 2,048 pxs W x 180 pxs H
    • 9:1 aspect ratio, 1,920 pxs W x 225 pxs H
    • 13:1 aspect ratio, 1,920 pxs W x 152 pxs H
    • Formats: jpg or png
  • Links to sponsor specified URL

Left Hand Rotating Banner Ad (Visible on all Conference Web pages) | $3,500 (3 Available)

Description: Feature your company on the ALL Hazmat Conference attendee pages.

Details: This rotating banner ad (1 of 3) is located on the left side of the all Hazmat Conference pages. It is availble to showcase your brand and drive attendees to your booth. Stay in front view of attendees before and after the Hazmat Conference as they access show information.

Banner Ad Sponsorship includes:

  • Banner ad on left hand side of Hazmat Conference pages (1 of 3 rotating)
  • Banner ad links to sponsor specified URL
  • Sponsor logo recognition on event signage, website, mobile app at level of participation where applicable.
  • Complimentary post-show Hazmat attendee mailing list

IAFC to deliver:

  • Banner Ad placement on left side of Hazmat web site
  • Post show attendee list (includes contact name, title, company, mailing address, demographic info (rank))

Sponsor to provide:

  • Ad Size: 400 pxs W x 400 pxs H (JPG or PNG)
  • URL link for ad to be directed to
  • Vector format Logo (ai, .eps or high res pdf)
  • Standard Logo (JPEG, PNG, TIF, or BMP file less than 25MB)

Right Hand Rotating Banner Ad (Visible on Main Conference Web page) | $2,500 (4 Available)

Description: Feature your company on the main Hazmat Conference landing page.

Details: This rotating banner ad (1 of 4) is located on the right side of the main Hazmat Conference landing page. It is available to showcase your brand and drive attendees to your booth. Stay in front view of attendees before and after the Hazmat Conference as they access show information.

Banner Ad Sponsorship includes:

  • Banner ad on right hand side of Hazmat Conference main landing page (1 of 4 rotating)
  • Banner ad links to sponsor specified URL
  • Sponsor logo recognition on event signage, website, mobile app at level of participation where applicable.
  • Complimentary post-show Hazmat attendee mailing list

IAFC to deliver:

  • Banner Ad placement on right side of Hazmat main Conference landing page 
  • Post show attendee list (includes contact name, title, company, mailing address, demographic info (rank))

Sponsor to provide:

  • Ad Spes: 320 pxs W x 1200 pxs H (vertical) and 1200 pxs W x 200 pxs H (horizontal) (GIF, EPS, JPG or PNG)
  • URL link for ad to be directed to
  • Vector format Logo (ai, .eps or high res pdf)
  • Standard Logo (JPEG, PNG, TIF, or BMP file less than 25MB)

Attendee Email Banner | $1,500 (4 Available)

Description: Include your custom banner on official Hazmat conference email sent to over 44,000 prospective attendees.

IAFC Prospect Email Top Banner Ad includes:

  • Dynamic ad above the Hazmat show banner at top of email
  • Art Deadline: 4 business days prior to send date
  • Size: 600 pxs W x 75 pxs H
  • Sponsor must upload graphic to sponsor portal at least 4 business days prior to email being sent.
  • Includes Post show attendee list (includes contact name, title, company, mailing address, demographic info (rank))

IAFC to deliver:

  • Banner Ad placement on designated email

Sponsor to provide:

  • Ad Spes: 600 pxs W x 75 pxs H  (GIF, EPS, JPG or PNG)
  • URL link for ad to be directed to
  • Vector format Logo (ai, .eps or high res pdf)
  • Standard Logo (JPEG, PNG, TIF, or BMP file less than 25MB

Mobile App Banner - Interior Pages | $1,000 (15 Available)

Details: This banner ad (1 of 3 per page) is located on the interior pages of the Hazmat Mobile App. It is available to showcase your brand and drive attendees to your booth. Stay in front view of attendees before and after the Hazmat Conference as they access show information.

Banner Ad Sponsorship includes:

  • Banner ad on one of the following mobile app pages. Sponsor must choose which page their banner will be displayed on.
    • Search Page: (3/3 Available)
    • People Page (3/3 Available)
    • Exhibitor Listing Page (3/3 Available)
    • Conference Info Page (3/3 Available)
    • Sessions and Events Page (3/3 Available)
  • Banner ad links to sponsor specified URL
  • Sponsor logo recognition on event signage, website, mobile app at level of participation where applicable.
  • Complimentary post-show Hazmat attendee mailing list

IAFC to deliver:

  • Banner Ad placement on sponsor's choice of interior page on the Hazmat Mobile App
  • Post show attendee list (includes contact name, title, company, mailing address, demographic info (rank))

Sponsor to provide:

  • Ad Specs (4 sizes required):
    • 7:1 aspect ratio, 1,080 pxs W x 152 pxs H
    • 11:1 aspect ratio, 2,048 pxs W x 180 pxs H
    • 9:1 aspect ratio, 1,920 pxs W x 225 pxs H
    • 13:1 aspect ratio, 1,920 pxs W x 152 pxs H
  • Format: JPG or PNG
  • URL link for ad to be directed to
  • Vector format Logo (ai, .eps or high res pdf)
  • Standard Logo (JPEG, PNG, TIF, or BMP file less than 25MB

Onsite Branding

Lanyards | $2,500 (1 Available)

EXCLUSIVE: Lanyards are an incredibly high-visibility opportunity and an excellent way to stay in the forefront throughout the Conference. Your logo, alongside the IAFC logo will be imprinted on the lanyards given out to all of the attendees.

IAFC to deliver:

  • Lanyards with Sponsor logo
  • Post show attendee list (includes contact name, title, company, mailing address, demographic info (rank))

Sponsor to provide:

  • Vector format Logo (ai, .eps or high res pdf)
  • Standard Logo (JPEG, PNG, TIF, or BMP file less than 25MB)

Attendee Gift | $1,500 + Cost of Item

Details: Attendee gifts, popular with attendees, an incredibly high-visibility opportunity and an excellent way to stay in the forefront throughout the Conference. Your logo, alongside the IAFC logo will be imprinted on the item of your choice given out to all of the attendees. Sponsor can choose to supply item of choice or IAFC staff will order.

Items to choose from:

  • Conference Bags
  • Pens
  • Reusable Water Bottle
  • Notepads

IAFC to deliver:

  • Post show attendee list (includes contact name, title, company, mailing address, demographic info (rank))
  • Ordering of item of sponsor's choice (if applicable)

Sponsor to deliver:

  • If Sponsor orders item:
    • Vector format Logo (ai, .eps or high res pdf)
    • Standard Logo (JPEG, PNG, TIF, or BMP file less than 25MB)
    • Proofs of item with logos for approval by IAFC
  • If Sponsor prefers IAFC to order item on their behalf:
    • Vector format Logo (ai, .eps or high res pdf)
    • Standard Logo (JPEG, PNG, TIF, or BMP file less than 25MB)
    • Item of preference (notepad, water bottle, pen, etc.)

Networking Sponsorship

Social Events

At any event, the food functions are where the real networking and engagement occurs. Many of the social events will be held in the Exhibit Hall, bringing everyone together to enjoy refreshments, network, and visit with the exhibitors, while some of the events are more intimate opportunities for the attendees.

Networking Reception | $15,000 (SOLD)

Details: Who doesn't love a great networking reception! IAFC will provide refreshments for approximately 900-1200 attendees to network and visit with exhibitors on Friday. June 10. The food stations and bars will be located in the lobby right outside the exhibit hall (as permitted by CDC and state guidelines)

When: Friday, June 10, 4:00 PM - 6:00 PM

Reception Sponsorship includes:

  • Placement of hosted bar near your booth
  • Logoed napkins and signature drink
  • Opportunity to provide logoed cups, koozies etc. for bar
  • Sponsor logo recognition on event signage, website, mobile app at level of participation where applicable.
  • Complimentary post-show Hazmat attendee mailing list

IAFC to deliver:

  • Logoed napkins
  • Coordinate with caterer to provide a specialty drink for event
  • Post show attendee list (includes contact name, title, company, mailing address, demographic info (rank))
  • Cups or koozies distributed from bar (if provided by sponsor by deadline)

Sponsor to provide:

  • Vector format Logo (ai, .eps or high res pdf)
  • Standard Logo (JPEG, PNG, TIF, or BMP file less than 25MB)
  • Promotional items for distribtion at bar (optional)

Conference Lunch (Co-Sponsored)| $5,000 (4 Available)

Details: Be one of 2 sponsors to a Conference Lunch for approximately 900-1200 attendees. There will be two lunches to choose from, one on Friday, June 10 and the other Saturday, June 11. Lunches will both be at 11:00 AM – 12:30 PM and be held in the Exhibit Hall and Lobby.

When: Friday, June 10, 11:00 AM - 12:30 PM OR Saturday, June 11, 11:00 AM - 12:30 PM

Lunch Sponsorship includes:

  • Placement of beverage station near your booth, if space permits
  • Opportunity to provide logoed cups, koozies etc. for beverage stations
  • Sponsor logo recognition on event signage, website, mobile app at level of participation where applicable.
  • Complimentary post-show Hazmat attendee mailing list

IAFC to deliver:

  • Cups or koozies distributed from beverage station (if provided by sponsor by deadline)
  • Sponsor logo recognition on event signage, website, mobile app at level of participation where applicable.
  • Post show attendee list (includes contact name, title, company, mailing address, demographic info (rank))

Sponsor to provide:

  • Promotional items for distribtion at beverage station (optional)
  • Vector format Logo (ai, .eps or high res pdf)
  • Standard Logo (JPEG, PNG, TIF, or BMP file less than 25MB)

Continental Breakfast | $3,500 (1 Available)

Details: Be the exclusive sponsor to the Continental Breakfast for approximately 400-600 attendees on Sunday, June 12 at 7:30 AM – 8:30 AM in the General Session Lobby (times subject to change).

When: Sunday, June 12, 7:30 AM - 8:30 AM

Breakfast Sponsorship includes:

  • Opportunity to provide logoed cups, napkins, etc. for beverage stations
  • Sponsor logo recognition on event signage, website, mobile app at level of participation where applicable.
  • Complimentary post-show Hazmat attendee mailing list

IAFC to deliver:

  • Cups or promotional items distributed from beverage station (if provided by sponsor by deadline)
  • Sponsor logo recognition on event signage, website, mobile app at level of participation where applicable.
  • Post show attendee list (includes contact name, title, company, mailing address, demographic info (rank))

Sponsor to provide:

  • Promotional items for distribtion at beverage station (optional)
  • Vector format Logo (ai, .eps or high res pdf)
  • Standard Logo (JPEG, PNG, TIF, or BMP file less than 25MB)

Morning Coffee Break | $2,000 (1 Available)

Details: Be the exclusive sponsor to the Continental Breakfast for approximately 400-500 attendees on Saturday, June 11 at 7:00 AM – 8:00 AM in the Meeting Room Lobby, (times are subject to change).

When: Saturday, June 11, 7:00 AM - 8:00 AM

Breakfast Sponsorship includes:

  • Opportunity to provide logoed cups, napkins, etc. for coffee stations
  • Sponsor logo recognition on event signage, website, mobile app at level of participation where applicable.
  • Complimentary post-show Hazmat attendee mailing list

IAFC to deliver:

  • Cups or promotional items distributed from beverage station (if provided by sponsor by deadline)
  • Sponsor logo recognition on event signage, website, mobile app at level of participation where applicable.
  • Post show attendee list (includes contact name, title, company, mailing address, demographic info (rank))

Sponsor to provide:

  • Promotional items for distribtion at beverage station (optional)
  • Vector format Logo (ai, .eps or high res pdf)
  • Standard Logo (JPEG, PNG, TIF, or BMP file less than 25MB)
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