New for 2025! Memories. Fun. Attendee magnet. Need we say more? Attendees will connect and build memories at this exciting 360 photo booth. Their connection means your branding opportunity!

Benefits:

• Sponsor logo or company-designed artwork included on the Selfie Station photo backdrop along with ASE branding in or near the Scientific Sessions Echo Expo.
• Sponsor logo exclusively printed on a floor graphic in front of backdrop; including your booth number to direct traffic to your exhibit.
• Sponsor logo included on Photo Booth signage.
• Opportunity to provide handouts or promotional materials in the Photo Booth area.
• Sponsor recognition in one (1) push notification in ASE’s mobile app.

Price: $10,000 (exclusive)

Gain maximum exposure for your start-up business and innovative product at ASE 2025 by participating in our new Accelerator Hub. Educate and engage with ASE 2025 attendees in this unique new space within the Echo Expo.

Gain maximum exposure for your emerging product at ASE 2025 by participating in our new Accelerator Hub. Educate and engage with ASE 2025 attendees in this unique new space within the Echo Expo.

Support the ASE Foundation as they work to increase visibility of cardiovascular health by sponsoring the Scientific Sessions Cardiovascular Challenge! Your company will be featured as the exclusive supporter of this challenge where attendees will be encouraged to track their steps to promote health and wellness throughout the conference to win prizes. Help the ASE community keep their hearts and bodies healthy during the 2025 Scientific sessions!

Benefits:

• Sponsor recognition on all promotions for the Challenge (including ASE Foundation website and monthly eNewsletter)
• Sponsor recognition in the Scientific Sessions ‘Know Before You Go’ email sent to all attendees prior to their arrival in Nashville.
• Recognition on onsite signage throughout the Nashville Music City Center directing attendees to sponsor’s booth.
• Sponsor will receive signage to display at their booth acknowledging sponsorship of the Challenge and the number of steps to the ASEF booth.

Price: $10,000 (exclusive)

Expand your reach and be the first to welcome registrants to ASE 2025! Your company designed branding and message will display at the bottom of registration confirmation email deployments sent to all registered Scientific Sessions participants.

Benefits:

• Sponsor’s banner advertisement* on the bottom width of the ASE 2025 registration confirmation emails sent to attendees upon completion of registration and in the event of a change made to their registration.
• Sponsor’s advertisement hyperlinked to specified URL.
• Sponsor will be provided number of emails sent.

Price: $3,000 (exclusive)

Support the ASE Cares initiative in bringing awareness of the health benefits an animal can bring to foster the well-being of cardiovascular ultrasound professionals. Studies have shown that visits from dogs can lower anxiety, stress, and blood pressure. ASE is proud to partner with a local rescue to bring local dogs to the meeting. Gain exposure by sponsoring the Scientific Sessions Bark Park on the exhibit hall show floor, an expo hall driver that is a favorite among attendees and exhibitors alike. The local rescue will drop in each day with dogs and handlers during show hours for attendees to stop by, visit, and play with the dogs and perhaps even adopt. ASE will also donate a portion of your sponsorship to the local rescue!

Benefits:

• Recognition at the ASE Bark Park including (1) entrance floor cling and (2) wall clings featured at the Bark Park.
• Opportunity to provide Company promotional materials/flyers to place on the welcome table outside of the Bark Park.
• One (1) lead retrieval provided to capture leads of attendees entering the Bark Park.
  • Sponsor responsible for providing staff member to scan badges.
• Sponsor recognition on all marketing materials promoting the Bark Park including push notifications in ASE’s mobile app.
• Donation in your Company’s name to the local Animal Shelter.

Price: $12,000 (exclusive)

Relax. Recharge. Network. Charging lounges throughout the Nashville Music City Center will be main attractions, giving Scientific Sessions attendees and your brand a powerful boost.

Benefits:

• Company artwork on charging table clings located throughout the Nashville Music City Center.
• Sponsor’s logo included on one (1) 22”x28” sign on easel near the charging lounge area.
• Opportunity for sponsor to provide branded, custom décor to outfit the space.

Price: $10,000 (exclusive opportunity)

Provide attendees with a company-branded notepad to gain exposure while attendees take notes throughout the Scientific Sessions and beyond. These will be placed in the conference bags distributed to every attendee when they pick up their name badge. Join ASE in providing attendees with an organized place to keep notes, contact information, and more throughout the event. Your company logo will be prominently displayed on every page of the notepad.

Benefits:

• Distributed to all attendees at registration.
• Company branding featured on top of each page of the notepad.
• Extended branding/exposure outside the exhibit hall.

Price: $7,500 (exclusive)

New for 2025! Increase brand awareness and encourage attendee networking by sponsoring Conversation Circles! Comfortable seating in the Nashville Music City center will be designated as a place for attendees to network, catch up on phone calls or emails from their practices or offices, or take a break from the many happenings at the ASE Scientific Sessions.

Benefits:

• Sponsor recognition on one (1) 22”x28” sign placed at each designated Conversation Circle in the Nashville Music City Center.
• Sponsor logo on branded pillows, two (2) provided at each Conversation Circle.
• Opportunity for sponsor to provide branded pens or notepads at small tables in each area.

Price: $10,000 each

Join attendees over their morning coffee! The Daily eNews is an electronic newspaper sent to event attendees every morning during the ASE Scientific Sessions. The Daily eNews provides highlights of the day’s agenda. Advertising in the Daily eNews provides your company with direct access to attendees during the conference and the ability to send your message through today’s most accepted media.

Benefits:

• Your custom-designed skyscraper ad placed on the right side of the Daily eNews.*
• Visibility at the ASE Scientific Sessions to every attendee who reads the Daily eNews.
• Post-conference metrics provided.

(3) Total Opportunities:

• Friday, September 5, 2025
• Saturday, September 6, 2025 - SOLD
• Sunday, September 7, 2025 - SOLD

Price: $4,000 each (exclusive per date)

Take advantage of impactful digital advertising at the Nashville Music City Center, delivering your digital branding to attendees on high-definition dynamic displays, providing widespread and effective reach throughout the convention center during Scientific Sessions. New for 2025, your digital branding will be viewed on an additional screen for a total of three (3) locations!

Benefits:

• Includes one (1) 10- or 30-second spot rotating within an exclusive loop, including other industry supported advertising.
• Spots run from 1:00 PM on Friday, September 5 through 4:30 PM on Sunday, September 7, 2025.
• Content will be visible across three (3) high-definition LCD displays located in high-traffic areas of the Nashville Music City Center.
• Ad can be static or motion. Audio is NOT available.

Price:

• 10-second spot: $15,000 (non-exclusive opportunity)
• 30-second spot: $20,000 (non-exclusive opportunity)

New for 2025! Your company can make its mark as one of the first participants in this new area of the Echo Expo! Echo Education Hubs will be a dynamic space dedicated to hands-on learning and provides the opportunity to take your conversations and networking beyond your exhibit booth with demonstrations in this educationally focused area.

Program Information:

• Each Education Hub Sponsorship includes access to a dedicated space in the Echo Expo to run sessions during all exhibit hall hours on Saturday and Sunday, with the option to offer sessions from 2:00-4:00 PM on Friday.
• Session duration must be at least thirty minutes, and no more than 90 minutes. Sessions may not begin until at least 15 minutes after hall opens and must end at least 15 minutes prior to hall closes, to allow attendees to get to/from the area while the hall is open.
• The ASE education team will review programming and provide feedback where necessary; prior approval of programming is required before mobile app and registration launch but not before purchase.

Benefits:

• One (1) 30’x40’ Echo Education Hub located in the exhibit hall.
• Each Echo Education Hub will include a hard wall structure with a lockable door, carpet, and one (1) 6’ table with two chairs for registration outside the suite.
• Standard AV package to include a projector, screen, and one (1) microphone.
• Seating for a maximum of 50 people, depending on the room set. 
• One (1) lead retrieval device to scan attendee badges as they enter your suite.
• One (1) push notification through ASE’s Mobile App, Whova, promoting your Echo Education Hub.
• Inclusion in a call-out in each Daily eNews during the Scientific Sessions highlighting the Echo Education Hub and their sponsors.
• Sponsor recognition on on-site signage located outside your Education Hub in the exhibit hall.
• Sponsor opportunity to customize presentation and session schedule in Echo Education Hub during exhibit hall hours.
• Opportunity for sponsor to provide handouts or other educational materials inside your Education Hub.
• Opportunity for sponsor to provide company equipment, technology, or other hands-on learning demonstration for the duration of the Scientific Sessions Echo Expo.*
  • * Sessions may be offered on Friday from 2:00-4:00 PM. Sessions will not be permitted during the President’s Reception on Friday, September 5th from 4:00-6:00 PM. All Echo Education Hubs must be set prior to the opening of the Echo Expo on Friday at 1:30 PM.

Note: Sponsor is responsible for all costs associated with labor and any additional AV, electric, furnishings, food and beverage, or branding to outfit the Hub.
All room sets, session plans, promotional materials, etc. must be approved by ASE.

Price: $55,000 per 30’x40’ Suite

Place your brand front and center as attendees get a mid-day pick me up in the exhibit hall on Saturday, September 6! Partner with a local Nashville coffee company to bring an espresso cart to the hall, where attendees and exhibitors can learn about your brand while getting a hand-crafted drink from a talented barista.  

Benefits:

• Signage highlighting sponsor at coffee cart location in the Echo Expo.
• Coffee and beverages provided by ASE with a barista on-site to create drinks for attendees.
• One (1) push notification from the Scientific Sessions mobile app highlighting the coffee cart with sponsor recognition.
• Sponsor branded stickers provided on each cup provided to attendees.
• Opportunity for sponsor to add branding to cart or latte art
  • Additional fees for add-ons will be the responsibility of the sponsor.
• One lead scanning device provided for a sponsor representative to scan attendees upon ordering.
• Sponsor opportunity to place handouts or other promotional materials at or next to the cart.

Price: $10,000 (Exclusive opportunity).

New for 2025! Make your company’s booth a hot spot at this year’s Scientific Sessions with digital gamification! These highly brandable games will be provided in or near your exhibit booth, driving traffic and enticing attendees to stop by, play a game, and learn about your company.

Benefits:

• Sponsor opportunity to select from an array of gamification offerings to be placed in or near your exhibit booth.
• Each game option includes company branding.
• Lead retrieval will be provided either through the game or via lead retrieval devices to track leads.
• Opportunity to drive traffic to your booth and generate excitement around your company or products.

Price: $25,000 per game, three (3) opportunities available

For more details or to create a custom package, please contact:

Dana Olson

New for 2025! Place your brand front and center of this new structure at the main entrance of the Echo Expo. An exhibitor directory, listing all companies and booth numbers, will be printed on a structure to assist attendees in locating the booths they want to visit during the Scientific Sessions. A floorplan will accompany this listing on the structure for wayfinding purposes. Highlight your brand with this exclusive opportunity, encouraging attendees to visit your booth before they step inside the Echo Expo!

Benefits:

• Sponsor-designed artwork printed on panel of Exhibitor Directory.
• Sponsor panel will include logo, product name and image, and company QR code to URL of your choice.
• Bolded directory listing.
• Highlighted booth location on Echo Expo floorplan.

Price:  $20,000 (exclusive opportunity)

The FASE Lounge will be on the Echo Expo floor offering premium exposure for the sponsor. The FASE Lounge is the main gathering location for all Fellows of ASE (FASE) members, and over 400 people will visit per day. The space offers lunch Saturday and Sunday, comfortable furniture to relax between sessions, coffee and snacks, and the perfect location to network with peers. 

Benefits

• Logo included on a large banner over the FASE Lounge in the Echo Expo offering premium exposure.
• Opportunity to display literature in the FASE Lounge.
• Opportunity to send one email to all active FASE members (~2300) prior to the Scientific Sessions announcing your sponsorship and company message.
• Company designed signage at the entrance of the FASE Lounge.
• (2) Company designed table clings on charging station tables in the FASE Lounge.
• Opportunity for sponsor’s exhibit hall staff (who are not FASE) to utilize the FASE lounge throughout Scientific Sessions. Limit: Four staff members.

Price: $10,000 (exclusive)

Help attendees put their best face forward in their professional careers by sponsoring the Headshot Station, allowing attendees to leave the ASE Scientific Sessions with an updated headshot! The headshot station will be available during Echo Expo hours, and your organization will be highlighted as the exclusive sponsor of this important photo for job seekers and professionals.

Benefits:

• Sponsor will be provided one (1) lead retrieval device and the opportunity to require a badge scan prior to taking their headshot.
  • Sponsor is responsible for providing staff to scan badges.
• Sponsor opportunity to provide branding to be displayed at the Headshot Station.
• Sponsor recognition on one (1) 22”x28” sign placed on easel at the Headshot Station.
• Sponsor recognition on all marketing pieces, including one (1) push notification in ASE’s mobile app, and signage promoting the Headshot Station.
• Opportunity for company representative to network with attendees in Headshot Station.

Price: $15,000 (Exclusive opportunity)

A unique way to get in front of every Scientific Sessions attendee is by sponsoring the hotel keycard! Hotel keycards provide great visibility for your branding/messaging from the time they check into their hotel to checkout. Customize the front of the hotel keycard and/or keycard sleeve with your branding, logo, and booth number to drive attendees to your booth.

Benefits:

• Custom designed artwork with branding/messaging on front of hotel keycard.
• Branded hotel keycards distributed to all attendees in the ASE hotel block.
• Great vehicle to drive traffic to your booth.
• Added visibility and exposure outside of the exhibit hall.

Price: $20,000 (exclusive)

Deliver your company’s message to attendees as they arrive in their rooms for the evening after another exhilarating day at the ASE Scientific Sessions. Hotel door drops are a convenient and effective way to gain exposure to attendees. Hotel Door Drops are distributed Friday or Saturday evenings at the Omni Nashville Hotel’s ASE room block.

Benefits:

• Opportunity for (1) hotel door drop in the official ASE attendee hotel block on night(s) of your choosing.
• Great vehicle to drive traffic to your booth or event for the following day.
• Added visibility and exposure outside of the exhibit hall.
• Hotel door drop must consist of marketing/promotional material than can be hung on outside door handle.

(2) Hotel Door Drops Available:

• Friday Night – 600 hotel door drops
• Saturday Night –600 hotel door drops

Price: $12,000 per night

Exclusive per night at ASE’s headquarter hotel, the Omni. Does not include production/shipping of materials.

The ASE Scientific Sessions “Know Before You Go” email assists attendees in planning their event experience prior to their arrival in Nashville. This email allows attendees to set aside time for the things that will be most beneficial to them personally at the Scientific Sessions. Get your branding in a highly beneficial email sent to the entire ASE Scientific Sessions audience.

Benefits:

• One (1) company-designed skyscraper banner advertisement featured on the ASE Scientific Sessions “Know Before You Go” email, hyperlinked to URL of your choice.
• Added exposure to all ASE Scientific Sessions attendees who will utilize the email to plan out their meeting experience.
• Sponsor will be provided number of emails sent.

Price: $3,000 (exclusive)

Want to have your branding seen everywhere people go? Sponsoring the official ASE lanyard will add your corporate name and logo on every lanyard provided to attendees at registration. Extend your company’s visibility at the ASE Scientific Sessions on something used by all attendees everywhere they go during the event.

Benefits:

• Distributed to all ASE attendees at registration.
• Used by all attendees throughout the conference.
• Full-color design with two metal clips.
• Added visibility outside the exhibit hall.

Price: $12,000 (exclusive)

For more details or to create a custom package, please contact:

Dana Olson

Place your brand at the forefront of the American Society of Echocardiography’s event app, Whova, for all ASE events! In this digital world, individuals are constantly utilizing their mobile devices for information, directions, and entertainment. Sponsoring the mobile app provides your company with an exclusive opportunity to deliver your message directly to attendees’ fingertips!

Benefits:

• Sponsor recognition in one (1) push notification sent prior to each ASE live course (Scientific Sessions 2025, Echo Hawaii and SOTA 2026). Push notifications will be timed by ASE and will total three (3) over the life of this agreement.
• Sponsor logo included on both the thumbnail in list of events as well as the top banner of the app home page.
• Sponsor listing pinned to top of Sponsor page for each ASE event.
• One (1) banner advertisement each for Scientific Sessions 2025, Echo Hawaii 2026, and SOTA 2026 in the mobile app, to be placed on the most accessed pages.
  • Sponsor opportunity to provide URL redirect
  • Sponsor banner advertisement will be visible for an extended 8 seconds each rotation, all other ads will receive 3-5 seconds of exposure.
  • Advertisement may be replaced by new artwork for each event. New artwork will be due 30 days prior to upcoming event.
• Sponsor recognition on all marketing and promotional materials for the Mobile App.
• Analytics provided to sponsor 2-4 weeks following the conclusion of each event.

Price: $30,000 (exclusive opportunity)

Bring your company’s name, logo, and message to attendees before they arrive in Nashville! Monthly eNewsletters provide updates regarding Scientific Sessions along with exciting and informative details regarding all things ASE! Sent electronically to ~30K contacts which include all ASE members, pre-registrants, and past attendees. Don’t miss this opportunity to reach ASE’s entire audience!

Benefits:

• One (1) company designed skyscraper ad with logo, message and link to company website included in issue purchased.*
• Expand your company’s reach far beyond the Scientific Sessions and reach more than just registered attendees.
• Opportunity for sponsor to purchase multiple issues with different ads each month if purchasing package option.
• Metrics provided ~1 week after deployment.

Prices:

• Single Issue: $3,000
  • Opportunities: May, June, July, August, September
• Three Issues: $7,500
• Bundle all five (5) Issues: $12,500

New for 2025! Bring the sounds of Broadway to Music City Center by acting as the exclusive sponsor of live music playing directly adjacent to ASE’s registration area! Your brand can be known as the host of this live music, which will play a large role in igniting excitement towards the ASE Scientific Sessions and ASE’s 50th anniversary occurring in the city of Nashville!

Benefits:

• Sponsor recognition on signage in the music area, which will be held in the seating area adjacent to ASE registration.
• Sponsor opportunity to provide introductory remarks prior to first timeslot of musicians at the Scientific Sessions.
• Sponsor opportunity to provide a pop-up banner or other branding in the music area.
• Opportunity for company representatives to network with attendees during music breaks.

Price: $15,000 (exclusive opportunity)

Premium locations to advertise and promote your company branding/messaging are available throughout the Nashville Music City Center to reach ASE 2025 Scientific Sessions attendees as they explore the meeting.

Benefits:

• Includes production of graphics and installation of item or package purchased.
• Graphics prominently displayed in various areas of the highest traffic areas in the Nashville Music City Center in the ASE meeting floor/exhibit hall location.
• Added visibility off the exhibit hall show floor to drive attendance to your booth.

New for 2025! Bring Nashville style to the Music City Convention Center by sponsoring a custom hat bar! ASE will book a local hat bar to set up at the Nashville Music City Center, where up to 350 attendees can customize a hat to take home as a souvenir from the Scientific Sessions! By sponsoring this memorable experience, your brand will be associated with the ASE 2025 Scientific Sessions in the minds of attendees even after they return home from the event.

Benefits:

• Sponsor recognition on one (1) 22”x28” sign at the hat bar location in the Nashville Music City Center.
• One (1) lead retrieval device provided to scan badges of attendees utilizing the hat bar.
  • Sponsor must provide staff to utilize lead scanner.
• Opportunity for company representatives to network with attendees at the hat bar.
• Sponsor opportunity to provide handouts or other marketing materials at the hat bar location.
• Opportunity to provide add-on options for further customization beyond ASE’s offerings.
  • Sponsor will be responsible for all costs associated with add-ons.

Price: $25,000 (Exclusive opportunity)

New for 2025! Give attendees a quiet space to network, take a phone call, or meet with a colleague by sponsoring Nook networking pods throughout the Nashville Music City Center! Your company will be known for supporting networking and fostering community among ASE attendees with these great spaces that offer opportunities to step away from the busy happenings at the Scientific Sessions to create lasting relationships.

Benefits:

• Three (3) Nook Meeting Pods with company-designed branding located in high-traffic areas throughout the Nashville Music City Center.
  • Includes production and installation of branding on the Nook Meeting Pod: (2) Full Side Panels, Table, Table Leg, (2) Bench Legs.
• One (1) push notification inviting attendees to utilize the Nook pods and recognizing sponsor’s support.

Price:  $10,000 per pod (three available) or bundle all three (3) pods for $25,000!

New for 2025! Surprise and delight attendees with pop-up breaks in the exhibit hall! This opportunity allows you to provide attendees at Scientific Sessions with a moment of rest and rejuvenation by sponsoring a break! Your brand will be associated in the minds of attendees with encouraging networking and breaks among the busy schedule of the conference. With the “build a break” option, we have several opportunities for your brand to curate the perfect offerings for attendees.

Benefits:

• ASE to provide refreshment station of your choice in or near your exhibit booth in the Echo Expo to serve up to 400 attendees.
• Sponsor’s 1-color logo produced on napkins provided at refreshment stations.
• Sponsorship logo recognition included on signage promoting the break.
• Breaks will be listed in the Mobile App to draw traffic and increase exposure.
• Sponsor recognition in one (1) push notification in ASE’s mobile app.
• Opportunity for staff to network with attendees at refreshment cart.

Prices:

• Fruit Smoothie Bar: $17,500
• Chocolate and Candy Break featuring Nashville Goo Goo Clusters: $20,000
• Ice Cream Social: $17,500
• Fruit Cobbler: $7500
• Custom Opportunity: Contact for Pricing

Pre and Post Conference eBlasts have established themselves as a successful tool to communicate with attendees before and after the ASE Scientific Sessions. Twelve eBlasts are available to use as your own vehicle to drive attendees to your Science & Technology Theater, announce your latest product that will be featured at the ASE Scientific Sessions, drive people to your booth, or to follow-up with attendees after the conference. Dates will be assigned on a first-come; first-served basis.

Benefits:

• Pre-scheduled dates will allow you to select the best launch for your message.
• Sent to all ASE pre or post conference registered attendees at the time of the eBlast.
• Company provided custom-designed HTML eBlast* for deployment.
• Post deployment analytical report provided for each eBlast.

Available Send Dates:

• Pre-Show eBlasts
  • July 31, 2025
  • August 5, 2025
  • August 7, 2025
  • August 14, 2025  - SOLD
  • August 19, 2025 - SOLD
  • August 21, 2025 - SOLD
  • Augus 26, 2025
  • August 28, 2025 - SOLD
  • September 2, 2025 - SOLD
  • September 4, 2025 - SOLD
• Post-Show eBlasts
  • September 12, 2025
  • September 19, 2025 - SOLD
  • September 26, 2025

Price: $4,000 per eBlast (one per date)

New for 2025! The President’s Reception at the ASE 2025 Scientific Sessions will be one to remember! ASE is celebrating its 50th anniversary by planning an exciting reception in the Echo Expo exhibit hall. The President’s Reception will include a mechanical bull with a trained rider, live music, a cake cutting ceremony with a toast to 50 years of the American Society of Echocardiography, and fun for the ASE community! Position your brand as the exclusive supporter of this event, driving awareness and traffic to your booth!

Benefits:

• Sponsor recognition on on-site signage promoting the President’s Reception.
• One (1) catering station provided by ASE will be placed near your exhibit booth, driving traffic.
• Company logo on branded napkins at ASE-provided food and beverage stations.
• Company logo on bandana placed on Mechanical Bull.
• Opportunity for Sponsor to provide branded shirt to trained rider to wear during bull rides.
• Verbal recognition as the President’s Reception sponsor during ASE’s toast during the President’s Reception.
• One (1) push notification sent during the President’s Reception with a call to action to visit sponsor’s booth.

Price: $20,000 (exclusive)

New for 2025! Drive traffic to your booth during the popular Scientific Sessions President’s Reception and welcome attendees to the celebration of ASE’s 50th Anniversary by sponsoring a unique tasting menu! These food and beverage additions will be located in or next to your booth, enticing attendees to stop by to try a tasty treat and network with your team. Your booth will be known as a go-to place from the opening of the Echo Expo. Bundle this sponsorship with the Pop-Up Break opportunity to maintain your reputation as an inviting destination on the hall floor throughout the event!

Benefits:

• Sponsor recognition on menu handout to be provided to attendees at the Echo Expo entrance, noting all locations and booth numbers of ASE and sponsored refreshments.
  • Refreshments will be provided by ASE for up to 500 attendees
• Tabletop signage at your booth recognizing sponsorship and noting tasting details.
• Sponsor’s 1-color logo produced on napkins provided at refreshment station.
• Sponsorship logo recognition included on marketing materials promoting the President’s Reception.

Prices:

• Bourbon Barrel Chicken & Waffles: $7500
• Pimento Grilled Cheese: $7500
• Grits Station: $13,000
• Elvis Milkshake and Float Bar: $15,000
• Tennessee Sweet Station: $15,000
• Music City Center Punch: $17,000

Private meeting rooms are available to Scientific Sessions exhibitors as an exclusive environment to fit their needs that could include client, staff and/or board meetings, industry meetings, investigator meetings, and hospitality suites. Two (2) meeting room size options with standard room sets are available to book for various timeslots for a customized experience and will be assigned on a first-come, first-served basis. Hurry, private meeting rooms are available for a limited time only!

Benefits

• One (1) private meeting room exclusively reserved based on room size, set, and timeslot needs.
• One (1) initial standard room set included from two options available with optional housekeeping refresh upon request.
• Two (2) keys issued to secure the room (charges apply for any unreturned keys).
• Opportunity for sponsor to provide easel and sponsor produced 22'x28" signage.

*Audiovisual, electrical, catering, custom furnishings outside standard room set or additional services and costs will be the responsibility of the sponsor.

Private Meeting Room Sizes/Sets:

• (2) Private Meeting Room Size Options:
  • Small Meeting Room (Est. 800-1100 Sq Ft.)
  • Large Meeting Room (Est. 1250-1600 Sq Ft.)
• (1) Standard Room Set Included from below options:
  • U-Shape or Hollow Square Conference Set
    • Best utilized for staff/board meetings, investigator meetings, etc.
  • Reception Set (Cabaret tables with (1) 6’ promotional handout table)
    • Best utilized for hospitality suites, receptions, networking meet & greets

Pricing:

• Small Meeting Room: U-Shape/Conference Set
  • 4 Hr. Minimum - $2,250  
  • 1 Full Day - $3,500
  • Run of Show (Saturday – Monday) - $8,000
• Small Meeting Room: Cabaret Tables + Promotional Handout Table
  • 4 Hr. Minimum - $2,750  
  • 1 Full Day - $4,500
  • Run of Show (Saturday – Monday) - $10,000
• Large Meeting Room: U-Shape/Conference Set
  • 4 Hr. Minimum - $3,500  
  • 1 Full Day - $5,000
  • Run of Show (Saturday – Monday) - $13,000
• Large Meeting Room: Cabaret Tables + Promotional Handout Table
  • 4 Hr. Minimum - $4,000  
  • 1 Full Day - $6,000
  • Run of Show (Saturday – Monday) - $15,000

Hands down, the best way to welcome attendees and support their health and wellness.  After receiving a ticket or device scan from your booth, attendees connect and recharge at the Wellness Massage Lounge.  Safe, local, licensed & insured, professional massage therapists wearing your company logo apparel provide massages on professional massage chairs and create a spa-like experience, with electronic foot massage stations, complimentary device charging, aromatherapy, relaxing spa music and more. Click HERE to see the value of BodyWorks’ Massage Relaxation Station.

Benefits:

• Drive traffic to your booth by requiring Scientific Sessions attendees to acquire a ticket or device scan in order to receive entrance to Relaxation Station.
  • Ticket design, production, and shipping are the responsibility of the sponsor and require approval by ASE.
• Sponsor opportunity to provide branding and/or handouts or other promotional items to be displayed at the Relaxation Station.
  • All items must be approved by ASE prior to production.
• Sponsor recognition on all marketing pieces and signage promoting the Relaxation Station.
• Sponsor recognition on one (1) 22”x28” sign placed on easel outside of Relaxation Station.
• Opportunity for massage therapists to wear branded t-shirts.
  • T-shirt design, production, and shipping costs at the responsibility of the sponsor
• Relaxation Lounge also includes foot massagers, aromatherapy, device charging, spa music, decorative succulents, ventilation fan, and sanitation protocol.

Price: $30,000 (exclusive)

An Official Satellite Symposium is defined as an educational session peripheral to ASE 2025 which is designed to meet the continuing medical education needs of the ASE community. These may provide CME credit or be non-CME. Satellite Symposia will be assigned by ASE to locations in the Nashville Music City Center or at another location adjacent to the ASE 2025 Scientific Sessions. 

Benefits:

• Includes room rental only, providing your company with the opportunity to customize the room and timeslot to fit your needs.
• Opportunity to add recording of slides with audio.
  • Sponsor will be responsible for costs to add this to package.
• Opportunity to provide food and beverage to attendees.
  • Sponsor will be responsible for all costs associated with food & beverage selections, including any food and beverage minimums required.
• Two (2) complimentary exhibitor badges (CME not included).
• One (1) push notification through ASE’s mobile app, Whova, promoting the Satellite Symposium.
• Link to Satellite Symposia page of ASE Scientific Sessions website included in the Daily eNews on day of presentation.
• Satellite Symposia will be included in general directional signage if held at the Nashville Music City Center.
• Sponsor opportunity to use the ASE 2025 pre-registration postal mailing list (no email addresses) for one (1) mailing to promote Symposium. List will be provided ~4 weeks prior to Scientific Sessions.
• Opportunity to provide handouts inside Satellite Symposia room during session.

*All labor charges will be at the expense of the organizer. Organizers will be responsible for coordinating, ordering, and purchasing room sets, AV, and any additional needs for Satellite Symposia taking place..

Available Dates/Times*

• Friday, September 5:
  • 6:00 – 8:30 PM
• Saturday, September 6:
  • 6:00 - 7:00 AM
  • 6:00 – 8:30 PM
• Sunday, September 7:
  • 6:00-7:00 AM

Please Note: food and beverage orders, including minimums required per assigned space, audiovisual, room rental fees, or additional services/costs and tax will be the responsibility of the Organizer. Room rental costs/minimums per space will be provided prior to securing and outlined in the agreement for your Satellite Symposium.

Price:

• Evening Symposia: $30,000 each
• Morning Symposia: $25,000 each

Please review the Satellite Symposium Guidelines before submitting a request to book:

ASE 2025 Science & Technology (S&T) Theaters are a great opportunity to educate attendees and bring the latest technology in the medical and scientific fields to attendees. Two (2) S&T Theaters located in the Echo Expo, will run concurrent industry sessions. Industry-expert presentations will be limited to a one (1) hour timeslot and will be assigned on a first-come, first-served basis. 2025 Science & Technology Theaters will showcase an improved build with additional seating for more attendees.

Benefits:

• Audio/Visual Package includes: (1) Screen, (1) projector, laptop, slide advancer/clicker, confidence monitor, wireless mics, sound system, power, and stage lighting/LED lights.
  • PRIOR to the presentation date, sponsors must upload presentations into the ASE presentation management system. Presentations will be accessible through the laptop provided for the Theater.
• Stage set, including stage chairs and table.
• Theater seating with additional space for standing. Theaters will be set for approximately 200 attendees.
• Capture of company’s presentation (includes PowerPoint presentation slides and audio from speaker) that will be provided to sponsor four to six weeks after the live sessions conclude for Industry use.
• Five (5) additional exhibitor badges which can be distributed to speakers or other company personnel as desired
  • Three (3) exhibitor/guest badges (CME credits NOT included)
  • Two (2) full-access badges with available CME
• Two (2) lead retrieval units provided, sponsor responsible for providing staff to collect leads.
• One (1) 22”x28” sign with chrome holder at the entrance/exit of theater.
  • Sponsor to provide artwork for signs prior to signage deadline.
• Light food and beverage service will be provided near the entrance of each Theater for each session. Food and beverage selections are made by ASE.
• Housekeeping refresh included to ensure cleanliness of the Theater for each timeslot.
• S&T Theater schedule and descriptions will be included in the August 2025 monthly email that is sent to ~30K people including ASE members and nonmembers.
• One (1) push notification through ASE’s mobile app, Whova, promoting the Science & Technology Theater.
• S&T Theater announcements will be included in the Daily eNews sent to all registered attendees on the date the S&T is scheduled. (ie. Saturday S&T Theaters will be advertised in the Saturday Daily eNews etc.)
• S&T Theater schedule and descriptions including Industry logo will be included on the ASE Scientific Sessions Sponsorship & Special Events webpages.

Available Timeslots for ASE 2025 Science & Technology Theaters*:

• Saturday, September 6 (Echo Expo open 10:00 AM – 5:30 PM)
• 12:30 PM – 1:30 PM – Two (2) opportunities available (SOLD OUT)
  • 3:45 PM – 4:45 PM – One (1) opportunity available
• Sunday, September 7 (Echo Expo open 8:00 AM – 2:00 PM)
  • 12:30 PM – 1:30 PM – (SOLD OUT)

Prices:

• Lunch Theater: $55,000 per timeslot
• Afternoon Theater: $50,000 per timeslot

Make your mark as the brand who supports the hydration of ASE 2025 attendees and sustainability efforts of promoting reuse! ASE will provide reusable water bottles to each attendee at registration. Your brand will be at the forefront of attendees’ minds as they use these water bottles to stay hydrated while navigating educational sessions, the exhibit hall, and all of the exciting activities planned by ASE!

Benefits:

• Company branded water bottles will be placed in each convention bag given to attendees at registration.
• Enhanced brand exposure that will last long after the Scientific Sessions concludes.

Price: $20,000 (exclusive opportunity)

The ASE 2025 Scientific Sessions website offers exclusive opportunities for visibility before, during, and after the event. ASEScientificSessions.org is historically viewed more than one hundred thousand times in the months leading up to Scientific Sessions by prospective and registered attendees. Deliver your message to ASE 2025 attendees and industry representatives with premium placement on the website.

Benefits:

• Company designed graphics* included on premium advertisement location of your choosing, hyperlinked to preferred URL (URL may not link to CME content).
• (3) premium placement banner locations available:
  • (1) Top Horizonal Static Banner (Banner will be viewed on all ASE Scientific Sessions tabs)
  • (1) Siderail Vertical Homepage Static Banner (Banner will only be viewed on the ASE Scientific Sessions homepage)
  • (1) Siderail Vertical Registration Page Static Banner (Banner will only be viewed on the ASE Scientific Sessions registration page)
• Post-event analytic report will include overall page views for the duration of the ad placement.
• 2024 webpage visits from January-June were 115,247.

Prices:

• (1) Top Horizonal Static Banner: $5,500 (exclusive) - SOLD
• (1) Siderail Vertical Homepage Static Banner: $3,500 (exclusive)
• (1) Siderail Vertical Registration Page Static Banner: $3,000 (exclusive) - SOLD

Internet access is vital for ASE attendees to keep in touch with their offices, hospitals, and patients, and to receive the latest information and updates on the ASE 2025 Scientific Sessions Mobile App. As attendees navigate the Convention Center and Exhibit Hall, they will need to access the ASE 2025 network. By sponsoring the ASE Wi-Fi network, your branding and website will be right at their fingertips!

Benefits:

• Sponsor will receive the opportunity to determine Wi-Fi password used by all attendees.
• Company logo featured on on-site Wi-Fi signage promoting the ASE 2025 Wi-Fi network
• Company recognition on attendee badges, mobile app, and daily eNews as Wi-Fi sponsor.
• Sponsor will be provided post-event statistical usage report/analytics.

Price: $7500 (exclusive*)