CANCELLATION OF BOOTH SPACE

  • Notification of an Exhibitor’s decision to cancel or reduce exhibit space must be submitted in writing. The effective date of a space cancellation or reduction will be the date when written notice is received by ACEP.
  • Written notification of a reduction or space cancellation must be received on or before Wednesday, June 30. A service charge of $1,000 will be assessed for each 100 square feet of canceled or reduced space.
  • After June 30, the Exhibitor will remain liable for the full cost of the original exhibit space.

At the time ACEP receives written notice that an Exhibitor is canceling its space, all function space (including hospitality suites) held by that Exhibitor will be cancelled. Any booth in the exhibit hall which is unoccupied by 3:00 pm on Saturday, October 23, will be considered a no-show and may be assigned to another exhibitor unless ACEP Show Management has received written notice of extenuating circumstances. The Exhibitor shall be deemed to have cancelled the exhibit space contract. There will be no refund to the original Exhibitor and no obligation on the part of ACEP to relocate such Exhibitors. Additionally, Exhibitors that no-show will remain responsible for any balance that may be owed to ACEP.

Should the Event become a completely virtual meeting, we will revise participation policies to assist in reducing your risks. 

If this occurs, companies will have two choices if not transitioning to our virtual platform:

  • Carry over funds already paid for your booth space to ACEP22
  • Request a refund of funds already paid to ACEP

For Technical Support with this webpage, please contact support. For all other inquires, please contact show management