2022 Exhibitor Calendar

Note: Inventory is limited for many items and may sell out before deadline dates.

Exhibit booth sales open

Through Friday, November 18

Innovation Pavilion sales open

Through Friday, November 18

Exhibit floor office sales open

Through Friday, November 18

Product Theater sales open 

Through Friday, November 18

Epilepsy Resource Area booth sales open for nonprofits

Through Friday, November 18

Right of First Refusal period for buyers of 2021 exclusive items

May 25 - June 10 

Group hotel reservations (9+ rooms) open 
Companies in 2021's top four recognition tiers have first-pick opportunity

Early June

Scientific Exhibit applications due

Friday, July 8 

Satellite symposium applications due

Friday, July 8 

AES 2022 registration opens

Late July

Scientific exhibit applicants notified

Friday, July 29

Satellite symposium applicants notified

Friday, July 29

Satellite symposia signed Letters of Agreement must be returned to AES

Tuesday, August 9

Scientific exhibits signed Letters of Agreement must be returned to AES

Tuesday, August 9

Exhibitor Services Kit emailed

Mid-August

Exhibitor full payment due

Monday, August 22

In Conjunction With (ICW) applications open

Late August

Program book and abstract guide advertising insertion orders due

Thursday, September 15

Exhibitor listing for print program book due      

Thursday, September 15

Last date for signed advertising and sponsorship agreements for items promoted in the print program book

Friday, September 30

Final art for print program book advertisements due

Friday, September 30

Group hotel reservations (9+ rooms) deadline 

Monday, October 10

Final Rooming lists are due

Tuesday, October 18

Deadline for In Conjunction With (ICW) meeting requests

Tuesday, November 1

Media Wall and Door Drop advertising insertion order deadline

Tuesday, November 1

Passport to Prizes deadline if slots are still available

Tuesday, November 1

Last date for signed advertising and sponsorship agreements for items to be disclosed in on-site industry supporter signage

Tuesday, November 1

Booth renderings due (for islands and peninsulas only)

Tuesday, November 1

Complimentary direct mail list of registrants to date provided to all exhibitors for one-time use. All mailings must be approved by AES.

On or about Friday, November 11

Individual hotel reservation deadline

Friday, November 18

Exhibitor move-in

Thursday, December 1

Exhibit Hall opens

Saturday, December 3
(12:00 PM)

Exhibit Hall closes

Monday, December 5
(2:00 PM)

Epilepsy Resource Area exhibitor move-out

Monday, December 5
(by 5:00 PM)

Exhibitor move-out

Monday, December 5
(2:00 PM - 10:00 PM)
-
Tuesday, December 6
(8:00 AM - 12:00 PM)