EXHIBITOR REGISTRATION

Registration Information

  • Attendee Registration for AES 2023 is open.
  • All members of your team MUST be registered as exhibitors for AES 2023 to access the Exhibit Hall
  • Your organization's Contact of Record will be contacted with information on how to register your group
  • Each exhibitor (not including Epilepsy Resource Area exhibitors) receives 4 complimentary exhibit hall-only registrations per 100 square feet of booth space
  • Epilepsy Resource Area exhibitors receive 2 complimentary exhibit hall-only registrations
  • Employees of exhibiting companies who wish to attend education sessions and other events must purchase exhibitor full conference registrations. Information will be provided to your contact of record.
  • Exhibit hall-only passes do not provide access to the poster hall. Anyone from your company who wants to enter the poster hall, including poster presenters, must be registered in the exhibitor full conference category, or as an attendee.
  • If your company earns a complimentary full conference registration through the AES Exhibitor Recognition Program, the comp registration will be added to your allotment by early to mid-November.

Purchasing Additional Exhibitor Registrations

  • To avoid duplicate registrations, every registrant must have a unique email address. Only your company's Contact of Record may purchase additional exhibitor registrations.
  • Each company's exhibit fee includes an allotment of 4 complimentary exhibit hall-only badges for every 10’x10’ booth space and 2 complimentary exhibit hall-only badges per nonprofit booth in the Epilepsy Resource Area. In addition, if a company reaches a qualifying level in the AES recognition system, any complimentary full meeting registrations (full session access, without CME credits + exhibit hall access) will be added in mid to late November.
  • Once a company has reached its allotment of complimentary exhibit hall-only badges, additional exhibit hall-only badges are available to purchase for $75 each. Exhibit hall-only badges (whether purchased or complimentary, provide entry to the exhibit hall during set up, break down, and other allowed exhibitor hours).
  • Exhibitors wishing to attend sessions will have the opportunity to purchase a full conference badge, with or without CME credits. Exhibitor Full Conference badges will also provide entry to the exhibit hall during set up, break down, and other allowed exhibitor hours.
  • Exhibitor Full Conference, with or without CME, includes AES 2023 Digital Select access. Digital Select will provide on-demand access to selected education content, posters, and other content for 90 days following AES 2023. NOTE: Exhibit hall-only badges do not provide access to Digital Select.
  • Exhibitor Full Conference, with or without CME, is eligible for a member discount. To register for the 2023 AES Annual Meeting at the discounted member rate, the attendee’s membership must be current with an expiration date of June 30, 2024 or later. To receive the member rate, the attendee must renew or join AES before registering for the meeting. AES will not offer partial refunds of registration fees for those who renew or join after registering for the meeting.
  • Exhibitors who are selected as poster presenters must purchase an Exhibitor Full Conference badge, with or without CME credits.
  • Please note: Each registrant must show their confirmation email and pick up their badge in person at any of the pre-registration counters in Orlando.

Exhibitor Registration Rates

Category Early Bird Rate Standard Rate
Exhibit Hall Only
$75 $75
Exhibitors Full Conference (member) $635 $870
Exhibitors Full Conference (nonmember) $1040 $1430
Exhibitor Full Conference with CME (member) $835 $1515
Exhibitor Full Conference with CME (nonmember) $1210

$1855

Beware Registration Scams!

AES 2023 registrations are managed through Maritz Global Events. Scammers have been known to post a fake website that offers registration services for AES Annual Meetings--sometimes with lower rates. Maritz is the only approved registration and hotel partner for AES 2023. AES is unable to honor or assist with registrations or hotel reservations made through any other party or organization. If you are unsure if you are on the official AES website contact info@aesnet.org.