Annual Meeting: March 19 – 23, 2023
ToxExpo: March 20 – 22, 2023

Nashville Music City Center, Nashville, TN

Exhibitor Service Center

January 2023

ToxExpo Exhibitor Update: Key Deadlines

Dear Exhibitor,

To prepare for a successful SOT Annual Meeting and ToxExpo and ensure your booth is ready for the thousands of meeting attendees to visit, complete the following and ACT Now:

  • Access your Financial Statement and pay any balance due on your account. To pay your invoice via credit card online, log into the Exhibitor Service Center and select Accounting/Financials. All outstanding invoices must be paid prior to exhibitor move-in.
     
  • Review the ToxExpo Key Deadlines, which can also be found in the Exhibitor Service Manual.
     
  • Complete everything on the checklist sent in the December “ToxExpo Exhibitor Update: Three Months to Go” email below.
    • Register your onsite personnel
    • Update your online Exhibitor Profile
    • Order everything you need for your booth using the Exhibitor Service Manual
    • Promote the 2023 SOT Annual Meeting and ToxExpo
    • Make your hotel reservation by Feb. 14
       
  • View the Overview Schedule Grid PDF. Keep in mind, this PDF is continually updated as sessions and events are finalized.
     
  • Launch the Online Planner – your most up-to-date resource for the SOT Annual Meeting and ToxExpo – to view the schedule, search by keyword, and build your calendar.

If you have questions or need more information, please contact us. We are happy to help!

December 2022

ToxExpo Exhibitor Update: Three Months to Go

Dear Exhibitor,

With just three months until the 2023 SOT Annual Meeting and ToxExpo, here is a checklist and some reminders for you to prepare for a successful event in Nashville!
  • Register your on-site personnel by January 13, 2023, to ensure your individual team members receive essential information and other key communications that are sent to meeting registrants. By registering your on-site personnel by January 13, your company will receive two FREE online profile product categories! Keep in mind, that individual registrations are required to access the list of registrants and build meeting schedules using the SOT Event App and to work and attend sessions on-site at the SOT Annual Meeting and ToxExpo. Visit the Exhibitor Registration section in your Exhibitor Service Center to register your on-site exhibiting personnel today.
  • Complete your company’s online Exhibitor Profile by February 1, 2023, to ensure your booth description is up-to-date when SOT Annual Meeting attendees first access the SOT Event App. Keep in mind, Exhibitor Profiles received after February 1, 2023, will appear in the SOT Event App but will require the user to accept the update on the Event App. Visit the Exhibitor Profile section in your Exhibitor Service Center to include a description, social media links, a press release, and 5 product/service categories. Purchase upgrades to enhance your profile.
  • Promote your participation as a 2023 ToxExpo exhibitor now with the social media graphics and images provided on the SOT Annual Meeting’s Spread the Word webpage, or visit the Image Bank section in your Exhibitor Service Center for sample banners, posts, and tweets.
  • Make your hotel reservations now. SOT has arranged exclusive discounted room rates at many premier hotel chains until February 14, 2023. Use this secure website or send a completed Housing Reservation Form to SOT’s official housing partner, Connections Housing, to reserve hotel rooms for your onsite exhibiting personnel. Connections Housing is the only endorsed group to help in making hotel reservations for attendees of the SOT Annual Meeting and ToxExpo. If any other organization attempts to solicit reservations or credit card information regarding your stay, please contact one of us immediately.

As you check off these boxes, you’ll be closer to finalizing your plans to exhibit and be ready for Nashville in 2023! 

If you have questions or need more information, please contact us. We are happy to help!

November 2022

ToxExpo Exhibitor Update: Heighten Your Presence

Dear Exhibitor,
 
Engage in open dialogue, present your research, gain recognition among your peers, and elevate your participation during SOT’s 62nd Annual Meeting and ToxExpo.
  • Present your educational content to attendees by hosting an Exhibitor-Hosted Session at the Music City Center, Monday, March 20; Tuesday, March 21; or Wednesday, March 22. Here are the details and the application to apply. Applications are reviewed, and, if approved, assigned on a first-come, first-served basis.
     
  • Submit an abstract to present a poster on your research findings. Here you will find more information and the abstract application. Abstract submissions are due at 11:59 pm (US EST) on December 1, 2022.
Request meeting space here to host meetings and events while in Nashville at the Music City Center or Omni Shoreham (headquarters hotel).
 
Plan out your exhibit space and place your booth furnishings order using the Exhibitor Service 
Manual, which can be accessed now from your Exhibitor Service Center. Be sure to place your orders soon to take advantage of discount pricing!  
 
If you have questions or need more information, please contact us. We are happy to help!
 

October 2022

ToxExpo Exhibitor Update: Boost Your Brand

Dear Exhibitor,

Boost your brand at the SOT 62nd Annual Meeting and ToxExpo with valuable ways to promote your presence before and during the event.
  • Build a buzz with attendees as soon as they arrive in Nashville driving traffic to your booth with your message on the Hotel Key Cards, Music City Center’s Escalators,  Attendee Bags, and Exhibit Hall Locators, just to name a few. Click here to check out all the digital advertising and onsite marketing opportunities and to place your order.
  • Host client meetings and events while in Nashville in the Music City Center and at SOT’s headquarters hotel, the Omni Nashville Hotel. Various meeting space opportunities are available. Click here for more information to request meeting space.
  • Let attendees know you’ll be at ToxExpo by adding custom-designed banners and social tweets and posts to your online communications. Visit the Image Bank in your Exhibitor Service Center for the images and social messages.

With these ways to promote your presence at the SOT 62nd Annual Meeting and ToxExpo, you’ll be sure to boost your brand before and during the event.  

If you have questions or need more information, please contact us. We are happy to help!

Your ToxExpo Team,
Sandy Fridy
Senior Exhibits & Sponsorships Manager
sandy@toxicology.org 
Tonja Morrow
Exhibits & Promotions Manager
tmorrow@toxicology.org 
Karen Cook
Exhibits Coordinator
karen@toxicology.org