Frequently Asked Questions

Please contact us if you have any questions about requesting a booth, or if you would like assistance selecting your location.

Request A Booth

• Pipe and drape, eight-feet-high (2.5 m) back wall and 36 inches (91.44 cm) side drape;

• Single-line text identification sign showing the exhibiting company name and booth number;

• For Profit Exhibitors: Four complimentary full-conference exhibitor badges per 10' x 10' booth. Badges provide full access to SOT's Scientific Sessions, Welcome Reception, and Awards Ceremony;

• Non-profit Exhibitors: Two complimentary exhibitor badges per 10' x 10' booth. Badges provide full access to SOT's Scientific Sessions, Welcome Reception, and Awards Ceremony;

• Preregistered attendee list with name, organization, city, state and country, including exhibitors (available in early February); This list does not include email addresses;

• Complete company and product listing information in the SOT Mobile Event App and ToxExpo website, including five product/service category listings, one press release, and a 500 character description in their booth profile. Upgrades are available for purchase.; 

• Around-the-clock search capability on the Annual Meeting/ToxExpo website;

• Opportunity to host a hospitality event/ancillary event and;

• The opportunity to host an Exhibitor/Supporter-Hosted Session.

The Society of Toxicology has arranged for a hotel block which includes discounted room rates at many premier hotel chains.

Connections Housing is SOT’s partner in helping you identify the hotel that best meets your needs during the SOT Annual Meeting. Reserving a room at a discounted rate in the SOT-contracted room block is an important way to support SOT and keep overall meeting costs as low as possible. Your patronage of these official meeting hotels makes it possible for SOT to secure the meeting space necessary for our annual event at a greatly reduced cost, which helps to reduce registration costs.

Connections Housing is the only endorsed group to provide assistance with making reservations for attendees of the Annual Meeting. 

Connections Housing, as well as all of SOT's official service providers, does not solicit reservations or credit card information by phone or email. If an organization attempts to solicit reservations or credit card information regarding your stay, please contact Heidi Prange.

Book Housing

Beware of Pirates

Below are housing pirates that are not affiliated with SOT and are not sanctioned by SOT to offer housing for the Annual Meeting and ToxExpo. Use them at your own risk. 

CBS International
Convention Expo Travel
Convention Hotel Management
Convention Housing Authority
Convention Housing Services
Corporate Booking Services    
Events Plus Corporation
Exhibit Transfer, Inc., 
Exhibition Housing Services
Exhibition Housing Management
Global Housing and Lodging Services
Global Housing and Travel Services    
Global Housing Corporation
Global Travel Partners
HLS Global National Travel Associates
National Travel Associates
Show Coordinators
TravelEra

Exhibit Management must be notified on or before February 28, 2022, in writing, if you intend to use an independent contractor.

Independent Contractors must:

1. Perform services in accordance with exhibition rules and regulations;
2. Not solicit business on the exhibit floor;
3. Provide Exhibit Management with an original Certificate of Insurance of not less than US $1,000,000 by March 7, 2022, naming SOT as additional insured.

Exhibitors must name themselves, an independent contractor (if applicable), the Society of Toxicology and the Orange County Convention Center in their insurance certificates.

The Society of Toxicology has contracted with the vendors listed below for the 2022 Annual Meeting, to provide services to ToxExpo Exhibitors. These service providers have been vetted and approved by the Society. It is permissible to contract with outside vendors at your own risk.

Approved vendors will be added to the below list as planning for the Annual Meeting progresses. Please check back regularly for updates.

The Society of Toxicology has contracted with vendors for the 2022 Annual Meeting, to provide services to ToxExpo Exhibitors. These service providers have been vetted and approved by the Society. It is permissible to contract with outside vendors at your own risk. The list of approved vendors can be found in the Exhibitor Service Manual, which will become availabe in December.

On Site Services

A service desk will be staffed during installation and throughout the meeting. The desk is located in the rear of the Exhibit Hall and can provide assistance with verification or adjustments of orders for labor, furniture, and other services.

Details on shipping deadlines, as well as the address for the Advanced Shipping Warehouse, will be available in the Exhibitor Service Manual in December, 2021.

Shepard has jurisdiction on the operation of all material handling equipment, all unloading and reloading and handling of empty containers. An exhibitor may move material that can be hand-carried by one person in one trip, without the use of dollies, hand trucks, or other mechanical equipment.

All exhibitors are urged to verify the delivery of their freight before arrival in San Diego. Many shipments cannot be traced or delivered on the weekend.

Packages sent via USPS, UPS, Federal Express, or any other carrier going directly to the San Diego Convention Center must be sent to the attention of the General Contractor (Shepard); they will then be delivered to the exhibitor's booth.

Pick up by these carriers must be arranged by exhibitor and each piece of freight must be labeled.

Professional security guard service is provided for the perimiter of the Exhibit Hall and Convention Center on an around-the-clock basis, beginning with the first day of move-in and continuing through move-out.

The Society of Toxicology, the General Service Contractor and the San Diego Convention Center are not responsible for loss or damage to exhibitor property.

Exhibitors are advised to:

• Not leave valuables such as laptop computers or purses overnight in the Exhibit Hall;
• Not store store anything of value in crates going into storage;
• Remove attendee badges when exiting the Convention Center.

Food outlets will be open in the Convention Center on show days. Limited service will be available during installation and dismantling periods. Complimentary coffee will also be offered Monday, Tuesday, and Wednesday morning in the Exhibit Hall.