A description of your event, expected number in attendance, and time preference must be emailed to Tonja Morrow immediately after order is placed. Details received will be reviewed by SOT and are subject to approval.

Policies:

• No refunds will be issued for cancellation.

• A limited number of rooms are available and will be assigned on a first-come, first-served basis. Note: Diamond Level Annual Meeting Supporters receive priority.

• One request per company per day, until February 9, 2024. After this date, additional requests per company may be considered.

• Meeting rooms and time slots will be assigned upon receipt of full payment.

• SOT reserves the right to alter meeting room space assignments as necessary.

• Activities occurring in rented meeting room space will not be posted in the SOT Annual Meeting materials, including hotel or Convention Center listings. 

• Meeting rooms will be set conference for 20 people. Room resets are not permitted.

• Audiovisual equipment will not be available.

• Food and beverage orders cannot be guaranteed if finalized after February 1, 2024. 

Upon the Society’s approval of your request, you will receive email confirmation with your room and time slot assignment as well as the convention center contact information. SOT must be notified of any changes that affect the meeting space rental up until the time of the event. Food and beverages may be ordered for an assigned meeting space if these guidelines are followed: 

• All food and beverages must be ordered from the official caterer for the SOT Annual Meeting and ToxExpo. SOT prohibits the distribution of food and beverages not purchased through or approved by the official caterer.

• All food and beverage orders are between the organization renting meeting space and the official caterer, and SOT will not be financially responsible for these food and beverage orders. 

• Organization renting meeting space assumes all liability for the food and beverages ordered for their assigned meeting space.

• Food and beverage orders for rented meeting space may only be served in the assigned room and during the assigned time slot.  

• SOT reserves the right to assign specific time periods for when meeting room food and beverages can be served.

• All food and beverage orders are subject to SOT approval.

For a complete list of different types of meeting space available, please review the Request Meeting Space website. Contact Tonja Morrow with any questions.

A description of your event and the expected number in attendance must be emailed to Tonja Morrow immediately after order is placed. Details received will be reviewed by SOT and are subject to approval.

Policies:

• A limited number of rooms are available and will be assigned on a first-come, first-served basis. Note: Diamond Level Annual Meeting Supporters receive priority.

• One request per company per day, until February 9, 2024. After this date, additional requests per company may be considered.

• Meeting rooms and time slots will be assigned upon receipt of full payment.

• SOT reserves the right to alter meeting room space assignments as necessary.

• Activities occurring in rented meeting room space will not be posted in the SOT Annual Meeting materials, including hotel or Convention Center listings.

• Meeting rooms will be set conference for 20 people. Room resets are not permitted.

• Audiovisual equipment will not be available.

• Food and beverage orders cannot be guaranteed if finalized after February 1, 2024. 

Upon the Society’s approval of your order, you will receive email confirmation with your room and time slot assignment as well as the convention center contact information. No refunds will be issued for cancellation of approved orders. SOT must be notified of any changes that affect the meeting space rental up until the time of the event. Food and beverages may be ordered for an assigned meeting space if these guidelines are followed: 

• All food and beverages must be ordered from the official caterer for the SOT Annual Meeting and ToxExpo. SOT prohibits the distribution of food and beverages not purchased through or approved by the official caterer.

• All food and beverage orders are between the organization renting meeting space and the official caterer, and SOT will not be financially responsible for these food and beverage orders. 

• Organization renting meeting space assumes all liability for the food and beverages ordered for their assigned meeting space.

• Food and beverage orders for rented meeting space may only be served in the assigned room and during the assigned time slot.  

• SOT reserves the right to assign specific time periods for when meeting room food and beverages can be served.

• All food and beverage orders are subject to SOT approval.

For a complete list of different types of meeting space available, please review the Request Meeting Space website. Contact Tonja Morrow with any questions.

A description of your event and the expected number in attendance must be emailed to Tonja Morrow immediately after order is placed. Details received will be reviewed by SOT and are subject to approval.

Policies:

• A limited number of rooms are available and will be assigned on a first-come, first-served basis. Note: Diamond Level Annual Meeting Supporters receive priority.

• One request per company per day, until February 9, 2024. After this date, additional requests per company may be considered.

• Meeting rooms and time slots will be assigned upon receipt of full payment.

• SOT reserves the right to alter meeting room space assignments as necessary.

• Activities occurring in rented meeting room space will not be posted in the SOT Annual Meeting materials, including hotel or Convention Center listings.

• Meeting rooms will be set conference for 20 people. Room resets are not permitted.

• Audiovisual equipment will not be available.

• Food and beverage orders cannot be guaranteed if finalized after February 1, 2024. 

Upon the Society’s approval of your order, you will receive email confirmation with your room and time slot assignment as well as the convention center contact information. No refunds will be issued for cancellation of approved orders. SOT must be notified of any changes that affect the meeting space rental up until the time of the event. Food and beverages may be ordered for an assigned meeting space if these guidelines are followed: 

• All food and beverages must be ordered from the official caterer for the SOT Annual Meeting and ToxExpo. SOT prohibits the distribution of food and beverages not purchased through or approved by the official caterer.

• All food and beverage orders are between the organization renting meeting space and the official caterer, and SOT will not be financially responsible for these food and beverage orders. 

• Organization renting meeting space assumes all liability for the food and beverages ordered for their assigned meeting space.

• Food and beverage orders for rented meeting space may only be served in the assigned room and during the assigned time slot.  

• SOT reserves the right to assign specific time periods for when meeting room food and beverages can be served.

• All food and beverage orders are subject to SOT approval.

For a complete list of different types of meeting space available, please review the Request Meeting Space website. Contact Tonja Morrow with any questions.

A description of your event and the expected number in attendance must be emailed to Tonja Morrow immediately after order is placed. Details received will be reviewed by SOT and are subject to approval.

Policies:

• A limited number of rooms are available and will be assigned on a first-come, first-served basis. Note: Diamond Level Annual Meeting Supporters receive priority.

• One request per company per day, until February 9, 2024. After this date, additional requests per company may be considered.

• Meeting rooms and time slots will be assigned upon receipt of full payment.

• SOT reserves the right to alter meeting room space assignments as necessary.

• Activities occurring in rented meeting room space will not be posted in the SOT Annual Meeting materials, including hotel or Convention Center listings.

• Meeting rooms will be set conference for 20 people. Room resets are not permitted.

• Audiovisual equipment will not be available.

• Food and beverage orders cannot be guaranteed if finalized after February 1, 2024. 

Upon the Society’s approval of your order, you will receive email confirmation with your room and time slot assignment as well as the convention center contact information. No refunds will be issued for cancellation of approved orders. SOT must be notified of any changes that affect the meeting space rental up until the time of the event. Food and beverages may be ordered for an assigned meeting space if these guidelines are followed: 

• All food and beverages must be ordered from the official caterer for the SOT Annual Meeting and ToxExpo. SOT prohibits the distribution of food and beverages not purchased through or approved by the official caterer.

• All food and beverage orders are between the organization renting meeting space and the official caterer, and SOT will not be financially responsible for these food and beverage orders. 

• Organization renting meeting space assumes all liability for the food and beverages ordered for their assigned meeting space.

• Food and beverage orders for rented meeting space may only be served in the assigned room and during the assigned time slot.  

• SOT reserves the right to assign specific time periods for when meeting room food and beverages can be served.

• All food and beverage orders are subject to SOT approval.

For a complete list of different types of meeting space available, please review the Request Meeting Space website. Contact Tonja Morrow with any questions.

A description of your event and the expected number in attendance must be emailed to Tonja Morrow immediately after order is placed. Details received will be reviewed by SOT and are subject to approval.

Policies:

• A limited number of rooms are available and will be assigned on a first-come, first-served basis. Note: Diamond Level Annual Meeting Supporters receive priority.

• One request per company per day, until February 9, 2024. After this date, additional requests per company may be considered.

• Meeting rooms and time slots will be assigned upon receipt of full payment.

• SOT reserves the right to alter meeting room space assignments as necessary.

• Activities occurring in rented meeting room space will not be posted in the SOT Annual Meeting materials, including hotel or Convention Center listings.

• Meeting rooms will be set conference for 20 people. Room resets are not permitted.

• Audiovisual equipment will not be available.

• Food and beverage orders cannot be guaranteed if finalized after February 1, 2024. 

Upon the Society’s approval of your order, you will receive email confirmation with your room and time slot assignment as well as the convention center contact information. No refunds will be issued for cancellation of approved orders. SOT must be notified of any changes that affect the meeting space rental up until the time of the event. Food and beverages may be ordered for an assigned meeting space if these guidelines are followed: 

• All food and beverages must be ordered from the official caterer for the SOT Annual Meeting and ToxExpo. SOT prohibits the distribution of food and beverages not purchased through or approved by the official caterer.

• All food and beverage orders are between the organization renting meeting space and the official caterer, and SOT will not be financially responsible for these food and beverage orders. 

• Organization renting meeting space assumes all liability for the food and beverages ordered for their assigned meeting space.

• Food and beverage orders for rented meeting space may only be served in the assigned room and during the assigned time slot.  

• SOT reserves the right to assign specific time periods for when meeting room food and beverages can be served.

• All food and beverage orders are subject to SOT approval.

For a complete list of different types of meeting space available, please review the Request Meeting Space website. Contact Tonja Morrow with any questions.

A description of your event and the expected number in attendance must be emailed to Tonja Morrow immediately after order is placed. Details received will be reviewed by SOT and are subject to approval.

Policies:

• A limited number of rooms are available and will be assigned on a first-come, first-served basis. Note: Diamond Level Annual Meeting Supporters receive priority.

• One request per company per day, until February 9, 2024. After this date, additional requests per company may be considered.

• Meeting rooms and time slots will be assigned upon receipt of full payment.

• SOT reserves the right to alter meeting room space assignments as necessary.

• Activities occurring in rented meeting room space will not be posted in the SOT Annual Meeting materials, including hotel or Convention Center listings.

• Meeting rooms will be set conference for 20 people. Room resets are not permitted.

• Audiovisual equipment will not be available.

• Food and beverage orders cannot be guaranteed if finalized after February 1, 2024. 

Upon the Society’s approval of your order, you will receive email confirmation with your room and time slot assignment as well as the convention center contact information. No refunds will be issued for cancellation of approved orders. SOT must be notified of any changes that affect the meeting space rental up until the time of the event. Food and beverages may be ordered for an assigned meeting space if these guidelines are followed: 

• All food and beverages must be ordered from the official caterer for the SOT Annual Meeting and ToxExpo. SOT prohibits the distribution of food and beverages not purchased through or approved by the official caterer.

• All food and beverage orders are between the organization renting meeting space and the official caterer, and SOT will not be financially responsible for these food and beverage orders. 

• Organization renting meeting space assumes all liability for the food and beverages ordered for their assigned meeting space.

• Food and beverage orders for rented meeting space may only be served in the assigned room and during the assigned time slot.  

• SOT reserves the right to assign specific time periods for when meeting room food and beverages can be served.

• All food and beverage orders are subject to SOT approval.

For a complete list of different types of meeting space available, please review the Request Meeting Space website. Contact Tonja Morrow with any questions.

A description of your event and the expected number in attendance must be emailed to Tonja Morrow immediately after order is placed. Details received will be reviewed by SOT and are subject to approval.

Policies:

• A limited number of rooms are available and will be assigned on a first-come, first-served basis. Note: Diamond Level Annual Meeting Supporters receive priority.

• One request per company per day, until February 9, 2024. After this date, additional requests per company may be considered.

• Meeting rooms and time slots will be assigned upon receipt of full payment.

• SOT reserves the right to alter meeting room space assignments as necessary.

• Activities occurring in rented meeting room space will not be posted in the SOT Annual Meeting materials, including hotel or Convention Center listings.

• Meeting rooms will be set conference for 20 people. Room resets are not permitted.

• Audiovisual equipment will not be available.

• Food and beverage orders cannot be guaranteed if finalized after February 1, 2024. 

Upon the Society’s approval of your order, you will receive email confirmation with your room and time slot assignment as well as the convention center contact information. No refunds will be issued for cancellation of approved orders. SOT must be notified of any changes that affect the meeting space rental up until the time of the event. Food and beverages may be ordered for an assigned meeting space if these guidelines are followed: 

• All food and beverages must be ordered from the official caterer for the SOT Annual Meeting and ToxExpo. SOT prohibits the distribution of food and beverages not purchased through or approved by the official caterer.

• All food and beverage orders are between the organization renting meeting space and the official caterer, and SOT will not be financially responsible for these food and beverage orders. 

• Organization renting meeting space assumes all liability for the food and beverages ordered for their assigned meeting space.

• Food and beverage orders for rented meeting space may only be served in the assigned room and during the assigned time slot.  

• SOT reserves the right to assign specific time periods for when meeting room food and beverages can be served.

• All food and beverage orders are subject to SOT approval.

For a complete list of different types of meeting space available, please review the Request Meeting Space website. Contact Tonja Morrow with any questions.

A description of your event and the expected number in attendance must be emailed to Tonja Morrow immediately after order is placed. Details received will be reviewed by SOT and are subject to approval.

Policies:

• A limited number of rooms are available and will be assigned on a first-come, first-served basis. Note: Diamond Level Annual Meeting Supporters receive priority.

• One request per company per day, until February 9, 2024. After this date, additional requests per company may be considered.

• Meeting rooms and time slots will be assigned upon receipt of full payment.

• SOT reserves the right to alter meeting room space assignments as necessary.

• Activities occurring in rented meeting room space will not be posted in the SOT Annual Meeting materials, including hotel or Convention Center listings.

• Meeting rooms will be set conference for 20 people. Room resets are not permitted.

• Audiovisual equipment will not be available.

• Food and beverage orders cannot be guaranteed if finalized after February 1, 2024. 

Upon the Society’s approval of your order, you will receive email confirmation with your room and time slot assignment as well as the convention center contact information. No refunds will be issued for cancellation of approved orders. SOT must be notified of any changes that affect the meeting space rental up until the time of the event. Food and beverages may be ordered for an assigned meeting space if these guidelines are followed: 

• All food and beverages must be ordered from the official caterer for the SOT Annual Meeting and ToxExpo. SOT prohibits the distribution of food and beverages not purchased through or approved by the official caterer.

• All food and beverage orders are between the organization renting meeting space and the official caterer, and SOT will not be financially responsible for these food and beverage orders. 

• Organization renting meeting space assumes all liability for the food and beverages ordered for their assigned meeting space.

• Food and beverage orders for rented meeting space may only be served in the assigned room and during the assigned time slot.  

• SOT reserves the right to assign specific time periods for when meeting room food and beverages can be served.

• All food and beverage orders are subject to SOT approval.

For a complete list of different types of meeting space available, please review the Request Meeting Space website. Contact Tonja Morrow with any questions.

A description of your event and the expected number in attendance must be emailed to Tonja Morrow immediately after order is placed. Details received will be reviewed by SOT and are subject to approval.

Policies:

• A limited number of rooms are available and will be assigned on a first-come, first-served basis. Note: Diamond Level Annual Meeting Supporters receive priority.

• One request per company per day, until February 9, 2024. After this date, additional requests per company may be considered.

• Meeting rooms and time slots will be assigned upon receipt of full payment.

• SOT reserves the right to alter meeting room space assignments as necessary.

• Activities occurring in rented meeting room space will not be posted in the SOT Annual Meeting materials, including hotel or Convention Center listings. 

• Meeting rooms will be set conference for 20 people. Room resets are not permitted.

• Audiovisual equipment will not be available.

• Food and beverage orders cannot be guaranteed if finalized after February 1, 2024. 

Upon the Society’s approval of your order, you will receive email confirmation with your room and time slot assignment as well as the convention center contact information. No refunds will be issued for cancellation of approved orders. SOT must be notified of any changes that affect the meeting space rental up until the time of the event. Food and beverages may be ordered for an assigned meeting space if these guidelines are followed: 

• All food and beverages must be ordered from the official caterer for the SOT Annual Meeting and ToxExpo. SOT prohibits the distribution of food and beverages not purchased through or approved by the official caterer.

• All food and beverage orders are between the organization renting meeting space and the official caterer, and SOT will not be financially responsible for these food and beverage orders. 

• Organization renting meeting space assumes all liability for the food and beverages ordered for their assigned meeting space.

• Food and beverage orders for rented meeting space may only be served in the assigned room and during the assigned time slot.  

• SOT reserves the right to assign specific time periods for when meeting room food and beverages can be served.

• All food and beverage orders are subject to SOT approval.

For a complete list of different types of meeting space available, please review the Request Meeting Space website. Contact Tonja Morrow with any questions.

A description of your event and the expected number in attendance must be emailed to Tonja Morrow immediately after order is placed. Details received will be reviewed by SOT and are subject to approval.

Policies:

• A limited number of rooms are available and will be assigned on a first-come, first-served basis. Note: Diamond Level Annual Meeting Supporters receive priority.

• One request per company per day, until February 9, 2024. After this date, additional requests per company may be considered.

• Meeting rooms and time slots will be assigned upon receipt of full payment.

• SOT reserves the right to alter meeting room space assignments as necessary.

• Activities occurring in rented meeting room space will not be posted in the SOT Annual Meeting materials, including hotel or Convention Center listings.

• Meeting rooms will be set conference for 20 people. Room resets are not permitted.

• Audiovisual equipment will not be available.

• Food and beverage orders cannot be guaranteed if finalized after February 1, 2024. 

Upon the Society’s approval of your order, you will receive email confirmation with your room and time slot assignment as well as the convention center contact information. No refunds will be issued for cancellation of approved orders. SOT must be notified of any changes that affect the meeting space rental up until the time of the event. Food and beverages may be ordered for an assigned meeting space if these guidelines are followed: 

• All food and beverages must be ordered from the official caterer for the SOT Annual Meeting and ToxExpo. SOT prohibits the distribution of food and beverages not purchased through or approved by the official caterer.

• All food and beverage orders are between the organization renting meeting space and the official caterer, and SOT will not be financially responsible for these food and beverage orders. 

• Organization renting meeting space assumes all liability for the food and beverages ordered for their assigned meeting space.

• Food and beverage orders for rented meeting space may only be served in the assigned room and during the assigned time slot.  

• SOT reserves the right to assign specific time periods for when meeting room food and beverages can be served.

• All food and beverage orders are subject to SOT approval.

For a complete list of different types of meeting space available, please review the Request Meeting Space website. Contact Tonja Morrow with any questions.

A description of your event and the expected number in attendance must be emailed to Tonja Morrow immediately after order is placed. Details received will be reviewed by SOT and are subject to approval.

Policies:

• A limited number of rooms are available and will be assigned on a first-come, first-served basis. Note: Diamond Level Annual Meeting Supporters receive priority.

• One request per company per day, until February 9, 2024. After this date, additional requests per company may be considered.

• Meeting rooms and time slots will be assigned upon receipt of full payment.

• SOT reserves the right to alter meeting room space assignments as necessary.

• Activities occurring in rented meeting room space will not be posted in the SOT Annual Meeting materials, including hotel or Convention Center listings.

• Meeting rooms will be set conference for 20 people. Room resets are not permitted.

• Audiovisual equipment will not be available.

• Food and beverage orders cannot be guaranteed if finalized after February 1, 2024. 

Upon the Society’s approval of your order, you will receive email confirmation with your room and time slot assignment as well as the convention center contact information. No refunds will be issued for cancellation of approved orders. SOT must be notified of any changes that affect the meeting space rental up until the time of the event. Food and beverages may be ordered for an assigned meeting space if these guidelines are followed: 

• All food and beverages must be ordered from the official caterer for the SOT Annual Meeting and ToxExpo. SOT prohibits the distribution of food and beverages not purchased through or approved by the official caterer.

• All food and beverage orders are between the organization renting meeting space and the official caterer, and SOT will not be financially responsible for these food and beverage orders. 

• Organization renting meeting space assumes all liability for the food and beverages ordered for their assigned meeting space.

• Food and beverage orders for rented meeting space may only be served in the assigned room and during the assigned time slot.  

• SOT reserves the right to assign specific time periods for when meeting room food and beverages can be served.

• All food and beverage orders are subject to SOT approval.

For a complete list of different types of meeting space available, please review the Request Meeting Space website. Contact Tonja Morrow with any questions.

A description of your event and the expected number in attendance must be emailed to Tonja Morrow immediately after order is placed. Details received will be reviewed by SOT and are subject to approval.

Policies:

• A limited number of rooms are available and will be assigned on a first-come, first-served basis. Note: Diamond Level Annual Meeting Supporters receive priority.

• Meeting rooms will be assigned upon receipt of full payment.

• Meeting room space is available starting at 6:00 AM.

• SOT reserves the right to alter meeting room space assignments as necessary.

• Activities occurring in rented meeting space will not be posted in the SOT Annual Meeting materials, including hotel or Convention Center listings. 

• All coordination, including food and beverage, audiovisual equipment requests, and hotel room set, should be arranged directly with the appropriate contact at the exhibitor's expense.

• Food and beverage orders cannot be guaranteed if finalized after February 1, 2024. 

Upon the Society’s approval of your order, you will receive email confirmation with your room and time slot assignment as well as the hotel and audiovisual contact information. No refunds will be issued for cancellation of approved orders. SOT must be notified of any changes that affect the meeting space rental up until the time of the event. Food and beverages may be ordered for an assigned meeting space if these guidelines are followed: 

• All food and beverages must be ordered from the hotel caterer. SOT prohibits the distribution of food and beverages not purchased through or approved by the hotel caterer.

• All food and beverage orders are between the organization renting meeting space and the hotel caterer, and SOT will not be financially responsible for these food and beverage orders. 

• Organization renting meeting space assumes all liability for the food and beverages ordered for their assigned meeting space.

• Food and beverage orders for rented meeting space may only be served in the assigned room. 

• All food and beverage orders are subject to SOT approval.

For a complete list of different types of meeting space available, please review the Request Meeting Space website. Contact Tonja Morrow with any questions.

A description of your event and the expected number in attendance must be emailed to Tonja Morrow immediately after order is placed. Details received will be reviewed by SOT and are subject to approval.

Policies:

• A limited number of rooms are available and will be assigned on a first-come, first-served basis. Note: Diamond Level Annual Meeting Supporters receive priority.

• Meeting rooms will be assigned upon receipt of full payment.

• Meeting room space is available starting at 6:00 AM.

• SOT reserves the right to alter meeting room space assignments as necessary.

• Activities occurring in rented meeting space will not be posted in the SOT Annual Meeting materials, including hotel or Convention Center listings. 

• All coordination, including food and beverage, audiovisual equipment requests, and hotel room set, should be arranged directly with the appropriate contact at the exhibitor's expense.

• Food and beverage orders cannot be guaranteed if finalized after February 1, 2024. 

Upon the Society’s approval of your order, you will receive email confirmation with your room and time slot assignment as well as the hotel and audiovisual contact information. No refunds will be issued for cancellation of approved orders. SOT must be notified of any changes that affect the meeting space rental up until the time of the event. Food and beverages may be ordered for an assigned meeting space if these guidelines are followed: 

• All food and beverages must be ordered from the hotel caterer. SOT prohibits the distribution of food and beverages not purchased through or approved by the hotel caterer.

• All food and beverage orders are between the organization renting meeting space and the hotel caterer, and SOT will not be financially responsible for these food and beverage orders. 

• Organization renting meeting space assumes all liability for the food and beverages ordered for their assigned meeting space.

• Food and beverage orders for rented meeting space may only be served in the assigned room. 

• All food and beverage orders are subject to SOT approval.

For a complete list of different types of meeting space available, please review the Request Meeting Space website. Contact Tonja Morrow with any questions.

A description of your event and the expected number in attendance must be emailed to Tonja Morrow immediately after order is placed. Details received will be reviewed by SOT and are subject to approval.

Policies:

• A limited number of rooms are available and will be assigned on a first-come, first-served basis. Note: Diamond Level Annual Meeting Supporters receive priority.

• Meeting rooms will be assigned upon receipt of full payment.

• Meeting room space is available starting at 6:00 AM.

• SOT reserves the right to alter meeting room space assignments as necessary.

• Activities occurring in rented meeting space will not be posted in the SOT Annual Meeting materials, including hotel or Convention Center listings. 

• All coordination, including food and beverage, audiovisual equipment requests, and hotel room set, should be arranged directly with the appropriate contact at the exhibitor's expense.

• Food and beverage orders cannot be guaranteed if finalized after February 1, 2024. 

Upon the Society’s approval of your order, you will receive email confirmation with your room and time slot assignment as well as the hotel and audiovisual contact information. No refunds will be issued for cancellation of approved orders. SOT must be notified of any changes that affect the meeting space rental up until the time of the event. Food and beverages may be ordered for an assigned meeting space if these guidelines are followed: 

• All food and beverages must be ordered from the hotel caterer. SOT prohibits the distribution of food and beverages not purchased through or approved by the hotel caterer.

• All food and beverage orders are between the organization renting meeting space and the hotel caterer, and SOT will not be financially responsible for these food and beverage orders. 

• Organization renting meeting space assumes all liability for the food and beverages ordered for their assigned meeting space.

• Food and beverage orders for rented meeting space may only be served in the assigned room. 

• All food and beverage orders are subject to SOT approval.

For a complete list of different types of meeting space available, please review the Request Meeting Space website. Contact Tonja Morrow with any questions.

A description of your event and the expected number in attendance must be emailed to Tonja Morrow immediately after order is placed. Details received will be reviewed by SOT and are subject to approval.

Policies:

• A limited number of rooms are available and will be assigned on a first-come, first-served basis. Note: Diamond Level Annual Meeting Supporters receive priority.

• Meeting rooms will be assigned upon receipt of full payment.

• Meeting room space is available starting at 6:00 AM.

• SOT reserves the right to alter meeting room space assignments as necessary.

• Activities occurring in rented meeting space will not be posted in the SOT Annual Meeting materials, including hotel or Convention Center listings. 

• All coordination, including food and beverage, audiovisual equipment requests, and hotel room set, should be arranged directly with the appropriate contact at the exhibitor's expense.

• Food and beverage orders cannot be guaranteed if finalized after February 1, 2024. 

Upon the Society’s approval of your order, you will receive email confirmation with your room and time slot assignment as well as the hotel and audiovisual contact information. No refunds will be issued for cancellation of approved orders. SOT must be notified of any changes that affect the meeting space rental up until the time of the event. Food and beverages may be ordered for an assigned meeting space if these guidelines are followed: 

• All food and beverages must be ordered from the hotel caterer. SOT prohibits the distribution of food and beverages not purchased through or approved by the hotel caterer.

• All food and beverage orders are between the organization renting meeting space and the hotel caterer, and SOT will not be financially responsible for these food and beverage orders. 

• Organization renting meeting space assumes all liability for the food and beverages ordered for their assigned meeting space.

• Food and beverage orders for rented meeting space may only be served in the assigned room. 

• All food and beverage orders are subject to SOT approval.

For a complete list of different types of meeting space available, please review the Request Meeting Space website. Contact Tonja Morrow with any questions.