Every ToxExpo exhibiting organization receives an Exhibitor Hub in the ToxExpo Directory. To manage the content on your Exhibitor Hub requires logging in with the PRIMARY CONTACT email address and personalized password.

To log in, follow these steps:

Step 1: Click on EXPLORE TOXEXPO DIRECTORY from the blue navigation bar above.

Step 2: Click on the blue "Log In" button located on the right.

Step 3: Enter the PRIMARY CONTACT email address and password. If this is the first time logging in to the ToxExpo website, enter the PRIMARY CONTACT email address and select "Forgot Password/First Time Login"

Step 4: Enter the PRIMARY CONTACT email address again and check "I'm not a robot" then click on "Submit". An email will be sent to the PRIMARY CONTACT with instructions on how to reset the password. Keep in mind, the password entered is not collected by SOT. If the password is forgotten, a password reset will be necessary.

Once logged in, follow these steps:

Step 1: Click on "Access Exhibitor Hub" under the CURRENT EXHIBITORS tab.

Step 2: Click on "Take the Exhibitor Hub Tour" and follow the prompts to review, edit, and add enhancements to your Exhibitor Hub, such as your organization's logo, a cover photo, a tile photo, a description, website address, searchable product categories, and contact information.

Step 3: Complete the list of TASKS.

Step 4: Check out the LINK QUICKLY TO RESOURCES section. 

Step 5: Contact SOT_Exhibits@toxicology.org if you need assistance.

Commercial Exhibit Space
Inline 10'x10' USD $2,700
Corner and Island 10'x10' USD $2,900

Nonprofit and Government Agency Exhibit Space
Inline 10'x10' USD $750

• Back drape (8-foot high) and side draped rails (3-feet high).
• A single-line identification sign.
• SOT Annual Meeting full-conference registration badges for exhibit booth personnel to receive full access to ToxExpo, Annual Meeting Scientific Sessions, Welcome Reception, and Awards Ceremony: 
  • Commercial Exhibiting Organizations receive up to four (4) complimentary badges per 10'x10' exhibit space contracted. 
  • Nonprofit and Government Agency Exhibiting Organizations receive up to two (2) complimentary badges per 10'x10' exhibit space contracted.
• Organization and product listing information in the SOT Event App and in the ToxExpo Directory.    
• SOT Annual Meeting and ToxExpo registrant list (available in February) with name, organization, city, state, and country, including exhibitors, provided a few weeks before the event – list does not include email addresses.
• Opportunity to host an Exhibitor-Hosted Session and request meeting space.

The following items are NOT provided complimentary by SOT and must be ordered from the SOT official service providers if desired in your exhibit space: 

• Audio Visual Equipment
• Booth Cleaning
• Carpeting/Flooring
• Catering
• Electricity and Other Utilities
• Floral
• Furniture
• Labor
• Lead Retrieval
• Shipping and Material Handling

More information and order forms are included in the Shepard online ordering system ExhibitorPro (coming soon).

Online payments can be made by accessing your account from your Exhibitor Hub. Details on how to make payments by wire transfer or check can be found in the 'Accounting/Financials' section of the SERVICE CENTER.

*Check (Payable to: Society of Toxicology, include company name and booth # on check):

Send to address below:
Society of Toxicology
Attention: ToxExpo Dept.
11190 Sunrise Valley Drive, Suite 300
Reston, VA 20191 USA

*Wire Transfer:
Wells Fargo Bank, N.A., Tel: 1-800-222-3862
420 Montgomery, San Francisco, CA 94104
Acct #: 2050000129557
ABA/Routing #: 121000248
Swift Code: BIC WFBIUS6S

If paying by check or wire transfer, please allow several business days for your payment to be received and fully processed. Once the payment has been processed, your organization's primary contact will receive an email confirmation.
 
All outstanding invoices must be paid prior to exhibitor move-in. Exhibitors with an outstanding balance will not be allowed to set up their booth until all outstanding balances are paid in full. 

• Request date
• Name of exhibiting organization
• On-site contact of exhibiting organization (person to whom visitor pass will be given to on-site): name, email, and day-time phone number
• ToxExpo exhibit hall visit date (Tuesday, March 24, or Wednesday, March 25)
• Visitor’s full name, email address, day-time phone number, and organization’s name and address

Requests for visitor passes will be reviewed by SOT staff and the event's private security team. Once a decision has been made on a request, an email confirmation will be sent. Visitor passes will be given to the organization’s designated on-site contact who will be responsible for giving their visitors the passes. Visitors will abide by the SOT rules, regulations, and policies. Visitors’ information will be added to the SOT database for future reference. SOT retains the right to use this information to advance our mission of creating a safer and healthier world by advancing the science of toxicology.

Invitation Letter

To request a formal invitation letter for Visa purposes, please send an email to SOT_Exhibits@toxicology.org. Be sure to include your name, title, name of organization, and mailing address.

Securing a Visa

Steps for securing a travel visa will become available on the Travel page of the 2026 Annual Meeting website (coming soon). 

Letter of Attendance

A letter or certificate of attendance for Visa purposes can be provided to you at the on-site registration desk. A signed copy of your registration confirmation may also be requested at that time.

If you require a letter of attendance or require any further assistance from SOT for your US Travel Visa, please contact sothq@toxicology.org.    

Yes! Exhibitors are required to maintain insurance coverage and submit proof of insurance (Certificate of Insurance) here by February 21, 2026. If you need to order insurance, please click here. Only the organizations that have submitted an acceptable proof of insurance will be permitted to set up their booths. For the specific requirements and details, visit the Insurance section of the ToxExpo Rules and Regulations.

For a sample Certificate of Insurance, click here.

• Not leave valuables such as laptop computers, tablets, or purses overnight in the exhibit hall.
• Not store anything of value in crates or containers that are stored. 
• Registration badges should be removed when exiting the San Diego Convention Center.

ExhibitorPro (coming soon) is the online ordering system provided by Shepard and replaces the traditional Exhibitor Service Manual. ExhibitorPro is where you will order booth furnishings, electricity, and other services for your booth. Contact information for all SOT official service providers is also included. 

How do I order services such as electricity, internet, audiovisual, floral, catering, and more? 
Order information will be included in ExhibitorPro and on the Order Booth Service ToxExpo webpage (coming soon). These services are not provided as part of your exhibit space fee and must be ordered at the exhibitor's expense.

Exhibitors are urged to verify the delivery of their freight before arrival in San Diego. Packages sent via USPS, UPS, Federal Express, or any other carrier going directly to the San Diego Convention Center must be sent to the attention of Shepard Exposition Services using the Direct Shipping Label which will be provided in the online ordering system ExhibitorPro (coming soon). Packages sent to Shepard's Advanced Warehouse or directly to the San Diego Convention Center with the proper direct shipping label details will be subject to material handling. 

Details on shipping deadlines, as well as the address for the Advanced Shipping Warehouse and Direct Shipping to the San Diego Convention Center, will be available in the online ordering system ExhibitorPro (coming soon). Keep in mind, UPS does NOT deliver on Saturdays or Sundays.

Packages sent directly to the San Diego Convention Center without the required labeling may result in loss or return delivery and a rerouting fee may be charged to the exhibitor. The San Diego Convention Center will not accept packages at any time and will not be responsible for storing any exhibitor materials.

Freight picked up after ToxExpo by any carrier must be arranged by the exhibitor and each piece of freight must be labeled. Additional details will be provided in the online ordering system ExhibitorPro (coming soon).

Headquarters Office:

Address:
Society of Toxicology
11190 Sunrise Valley Drive, Suite 300
Reston, VA 20191
Phone: 703.438.3115
Fax: 703.438.3113

Email: SOT_Exhibits@toxicology.org

On-Site: 
SOT show management can be found in the Society of Toxicology Headquarters office on-site.
ToxExpo show management can be found in the ToxExpo Show Management Sales Office in the exhibit hall. 

Payment Deadlines

First 50% Deposit:
The 50% deposit for exhibit space must be received at SOT Headquarters by July 1, 2025. If the deposit is not received by July 1, 2025, the space may be made available for general sale.

Exhibit space requests made after July 1, 2025, will receive an invoice to be payable immediately upon receipt.

Final Payment:
Final exhibit space payment is due and payable on or before September 30, 2025, to fulfill the contractual obligation.

Exhibit space requests made after September 29, 2025: Exhibiting organizations may choose from these payment options:

• Option 1: 100% of the exhibit space fee paid online by credit card at the time of contract.
• Option 2: 100% of the exhibit space fee to be paid within thirty (30) days of invoice date.

Credit card payments can be made by accessing your acount from your Exhibitor Hub. The invoices you receive via email will include information on wire and check payments. 

Society of Toxicology
65th Annual Meeting and ToxExpo
San Diego Convention Center
111 W. Harbor Drive
San Diego, CA 92101

Annual Meeting Dates
March 22–25, 2026

ToxExpo Dates
March 23–25, 2026 9:00 AM–4:30 PM*
San Diego Convention Center, Halls A-C

* SOT reserves the right to adjust the ToxExpo schedule, and exhibitors will be informed if the schedule changes. Exhibitors with the official SOT exhibitor registration badge and ribbon will be able to enter the ToxExpo exhibit hall for move-in on Saturday and Sunday and early access during show days beginning at 7:30 am on Monday-Wednesday. 

ToxExpo Exhibit Move-In
Saturday, March 21 - 2:00 PM*–5:00 PM
Sunday, March 22 - 8:00 AM–5:00 PM

* Island booth move-in and installation may begin at 10:00 am on Saturday, March 21. 

Pre-registered exhibitors who arrive prior to 2:00 pm Saturday, March 21, requesting access to the exhibit hall will be directed to the exhibit hall loading dock for security check-in. Non-registered exhibitors will not have access to the exhibit hall prior to 2:00 pm Saturday. For access to the exhibit hall, exhibitors must pick up their registration badge and exhibitor ribbon at the SOT Registration (hours coming soon).

Exhibits must be set up by 5:00 pm on Sunday and all empty containers must be tagged and left in the aisles. Freight doors and entrance doors will be closed promptly at 5:00 pm. After 5:00 pm, no re-entry is allowed. All approved carpet or flooring must be in place no later than 5:00 pm. If the approved carpet or flooring is not in place, Show Management will order carpeting from Shepard at the exhibitor’s expense. SOT reserves the right to adjust the ToxExpo exhibit hall schedule. Exhibitors will be informed of the final schedule prior to the SOT Annual Meeting and ToxExpo dates.

ToxExpo Exhibit Move-Out
Wednesday, March 25 - 4:30 PM–10:00 PM 
Thursday, March 26 - 8:00 AM–10:00 AM

Exhibitors who dismantle before 4:30 pm, Wednesday, March 25 will be subject to a one-year suspension of exhibit privileges and/or loss of priority points. Any freight not picked up by 10:00 am, Thursday, March 26, will be claimed by Shepard, returned to their warehouse, and shipped to the exhibitor at the exhibitor’s expense.