Become an Exhibitor

Exhibit Space Fees

Commercial

Inline 10'x10'

USD $2,700

Corner and Island 10'x10'

USD $2,900

Nonprofit and Government Agency

Inline 10'x10'

USD $750

Not-for-profit institutes, charities, projects, and other non-business entities according to the US Internal Revenue Service or equivalent if not US-based. Proof of nonprofit status (i.e., tax-exempt certificate or letter of nonprofit authenticity) will be required prior to space assignment. All Nonprofit and Government Agency exhibit space assignments are made at the discretion of the Senior Exhibits Manager, generally in January.

Terms of Payment

Three Options:

100% payment due at time of contract (credit card only)
50% payment due at time of contract (credit card only), and the remaining 50% payment due by September 30, 2024
50% payment due by July 1, 2024, and the remaining 50% payment due by September 30, 2024

If full payment is not made by September 30, 2024, the exhibit space may be made available for general sale, and the exhibitor will remain responsible for the outstanding balance.

For exhibit space requests made after September 30, 2024, full payment is due upon receipt of the invoice.

Exhibit Space Cancellations

SOT reserves the right to cancel any exhibit space contract if the Terms of Payment are not met by the contracted company. Request to cancel exhibit space is required in writing to the ToxExpo Senior Exhibits Manager. Companies canceling exhibit space will be assessed a fee as liquidated damages for exhibit space cancellations based on the following schedule:

On or before July 1, 2024 – 10% of the total exhibit space cost
Between July 2, 2024, and September 30, 2024 – 50% of the total exhibit space cost
After September 30, 2024 – 100% of the total exhibit space cost

Cancellation of exhibit space forfeits all exhibiting benefits, including complimentary SOT Annual Meeting registrations and opportunities to apply and host Exhibitor-Hosted Sessions and meeting space. If exhibit space is canceled, SOT will cancel the company’s 2025 ToxExpo exhibit space contract, and remove the online Exhibitor Profile and listing from the ToxExpo website and SOT Event App. The company will also be expected to cancel all hotel rooms and hotel room blocks, if held for company personnel. The company will also lose the exhibitor priority point for the event, and the SOT Council will be informed of the cancellation. In addition, future requests for ToxExpo exhibit space may require full payment at the time of contract.

Exhibit Space Reductions

SOT reserves the right to relocate the canceling company’s exhibit space to any location in the ToxExpo exhibit hall as SOT deems necessary. Request to reduce exhibit space is required in writing to the ToxExpo Senior Exhibits Manager. Companies reducing exhibit space will be assessed a fee as liquidated damages for exhibit space reductions based on the following schedule:

On or before July 1, 2024 – 10% of the reduced exhibit space cost
Between July 2, 2024, and September 30, 2024 – 50% of the reduced exhibit space cost
After September 30, 2024 – 100% of the reduced exhibit space cost