Every ToxExpo exhibiting organization receives a ToxExpo Directory listing. To add or change content to your ToxExpo Directory listing, as well as pay an invoice and register booth personnel, requires that a contact with Exhibitor Hub access log into the ToxExpo website. Contacts with Exhibitor Hub access are your organization's primary contact, secondary contact, and invoice contact.

If you are your organization's primary, secondary, or invoice contact, you may log into your Exhibitor Hub as follows:

Step 1: Click on the "Exhibitor Log In" button located in the upper right of the ToxExpo website.

Step 2: Enter your email address and password.

If this is the first time logging in to the ToxExpo website, enter your email address and select "Forgot Password/First Time Login".

Step 3: Enter your email address again and check "I'm not a robot" then click on "Submit". An email will be sent to you with instructions on how to reset the password. Keep in mind, the password entered is not collected by SOT. If the password is forgotten, a password reset will be necessary.

Step 4: Click on "Access Exhibitor Hub" under the CURRENT EXHIBITORS tab to enter your organization's Exhibitor Hub. 

Once logged into the ToxExpo website and in your Exhibitor Hub, you'll be able to:

TAKE THE EXHIBITOR HUB TOUR - Learn how to review, edit, and add enhancements to your ToxExpo Directory listing, such as your organization's logo, a cover image, a tile image, a description, website address, searchable product categories, and more!

COMPLETE TASKS - Plan for a successful ToxExpo at the Henry B. Gonzalez Convention Center held March 15-17, 2027.

PAY INVOICE - Access your account to pay outstanding balances and to download and print a financial statement for your records.  

REGISTER BOOTH PERSONNEL (coming soon) - Request the full-conference badges your organization receives complimentary.

LINK TO RESOURCES - To read important exhibitor communications, book your hotel, order items for your booth, host meetings and Exhibitor-Hosted Sessions, and more!

Only the following designated contacts can log in, make changes, and access your account from your Exhibitor Hub:

• Primary Contact
• Secondary Contact
• Invoice Contact

If you are not one of these contacts and need access, you'll need to contact your organization's primary contact or send a request to SOT_Exhibits@toxicology.org.

Visit the ToxExpo website, select Request Exhibit Space under the BECOME AN EXHIBITOR tab. Choose the proper exhibit space fee type (Commercial or Nonprofit). 

Returning Exhibitors

To request exhibit space, you must log in with your account access code. Note: Account Access Codes are case-sensitive.  If you are a returning exhibitor but do not remember your account access code, click the "click here" link under "Forgot your account access code?" and enter the email address of your organization's primary contact. In response, the primary contact will get an email with the account access code.  

First-Time Exhibitors

Click here to create a new account and start the exhibit space application process.

Once SOT has approved your exhibit space request, you will be able to log in to the ToxExpo website (see Question 1 above for instructions) to access to pay invoices and register booth personnel as well as link to resources to order items to enhance your presence at the meeting and more. 

Contact SOT_Exhibits@toxicology.org if you have any questions about requesting exhibit space, or if you would like assistance selecting your location.  

Commercial Exhibit Space
Inline 10'x10' USD $2,700
Corner and Island 10'x10' USD $2,900

Nonprofit and Government Agency Exhibit Space
Inline 10'x10' USD $750

• Back drape (8-foot high) and side draped rails (3-feet high).
• A single-line identification sign.
• SOT Annual Meeting full-conference registration badges for exhibit booth personnel to receive full access to ToxExpo, Annual Meeting Scientific Sessions, Welcome Reception, and Awards Ceremony: 
  • Commercial Exhibiting Organizations receive up to four (4) complimentary badges per 10'x10' exhibit space contracted. 
  • Nonprofit and Government Agency Exhibiting Organizations receive up to two (2) complimentary badges per 10'x10' exhibit space contracted.
• Organization and product listing information in the ToxExpo Directory (immediate) and SOT Event App (February 2027).
• SOT Annual Meeting and ToxExpo registrant list (available in February 2027) with name, organization, city, state, and country, including exhibitors, provided a few weeks before the event – list does not include email addresses.
• Opportunity to host an Exhibitor-Hosted Session and request meeting space.

The following items are NOT provided complimentary by SOT and must be ordered from the SOT official service providers if desired in your exhibit space: 

• Audio Visual Equipment
• Booth Cleaning
• Carpeting/Flooring
• Catering
• Electricity and Other Utilities
• Floral
• Furniture
• Labor
• Lead Retrieval
• Shipping and Material Handling

More information and order forms will be included in the Shepard online ordering system ExhibitorPro (coming soon).

Payment Deadlines

First 50% Deposit:
The 50% deposit for exhibit space must be received at SOT Headquarters by July 1, 2026. If the deposit is not received by July 1, 2026, the space may be made available for general sale.

Exhibit space requests made after July 1, 2026, will receive an invoice for full payment to be made by September 30, 2026.

Final Payment:
Final exhibit space payment is due and payable on or before September 30, 2026, to fulfill the contractual obligation.

Exhibit space requests made after September 29, 2026: Exhibiting organizations may choose from these payment options:

• Option 1: 100% of the exhibit space fee paid online by credit card at the time of contract.
• Option 2: 100% of the exhibit space fee to be paid within thirty (30) days of invoice date.

All payments must be made in US currency either by credit card, company check, or wire transfer. A confirmation email will be sent when payment has been processed. 

Payment Options

Credit Card

To pay by credit card requires that a contact with Exhibitor Hub access log in to the ToxExpo website. Contacts with Exhibitor Hub access are your organization’s primary contact, secondary contact, and invoice contact only. For assistance, refer to question number 1 in the FAQs.

Check
Make check payable to the Society of Toxicology. Include organization name and booth number on the check.

Send check to the following address:
Society of Toxicology
Attention: ToxExpo Dept.
11190 Sunrise Valley Drive, Suite 300
Reston, VA 20191 USA

Wire Transfer
When paying via wire transfer, be sure to include your organization's information on the wire confirmation. Organizations paying by wire transfer are responsible for the appropriate wire transfer fees. Email the wire transfer receipt to SOT_Exhibits@toxicology.org.

Wells Fargo Bank, N.A., Tel: 1-800-222-3862
420 Montgomery, San Francisco, CA 94104
Acct #: 2050000129557
ABA/Routing #: 121000248
Swift Code: BIC WFBIUS6S

For assistance or more information, contact SOT_Exhibits@toxicology.org.

• Request date
• Name of exhibiting organization
• On-site contact of exhibiting organization (person to whom visitor pass will be given to on-site): name, email, and day-time phone number
• ToxExpo exhibit hall visit date (Tuesday, March 16, or Wednesday, March 17)
• Visitor’s full name, email address, day-time phone number, and organization’s name and address

Requests for visitor passes will be reviewed by SOT staff and the event's private security team. Once a decision has been made on a request, an email confirmation will be sent. Visitor passes will be given to the organization’s designated on-site contact who will be responsible for giving their visitors the passes. Visitors will abide by the SOT rules, regulations, and policies. Visitors’ information will be added to the SOT database for future reference. SOT retains the right to use this information to advance our mission of creating a safer and healthier world by advancing the science of toxicology.

Invitation Letter

To request a formal invitation letter for Visa purposes, please send an email to SOT_Exhibits@toxicology.org. Be sure to include your name, title, name of organization, and mailing address.

Securing a Visa

Steps for securing a travel visa will become available on the Travel page of the 2027 Annual Meeting website (coming soon). 

Letter of Attendance

A letter or certificate of attendance for Visa purposes can be provided to you at the on-site registration desk in San Antonio. A signed copy of your registration confirmation may also be requested at that time.

If you require a letter of attendance or require any further assistance from SOT for your US Travel Visa, please contact sothq@toxicology.org.    

The Society of Toxicology has contracted with vendors for the Annual Meeting and ToxExpo to provide services to ToxExpo exhibitors. The list of vetted and approved vendors by SOT will appear on the ToxExpo website and in the Shepard online ordering system ExhibitorPro (coming soon).

Shepard Exposition Services (Shepard) is the official general exposition services contractor for ToxExpo and will have a service desk during installation and throughout the exhibit hours. The Shepard customer service desk will be in the ToxExpo Exhibitor Services Center located in the rear of the exhibit hall to help with ordering carpet, furniture, labor, and other services.

Exhibiting organizations using employees from an Exhibitor Appointed Contractor (EAC), also referred to as Independent or Third-Party Contractors, to install and dismantle displays must complete the Exhibitor Appointed Contractor registration in the Shepard online ordering system ExhibitorPro (coming soon) and provide the required Certificate of Insurance. It is the exhibitor’s responsibility to remind their EACs that all services must be performed in accordance with ToxExpo Rules and Regulations. The solicitation of other exhibitors by EAC employees is prohibited.

EAC employees will not need full-conference registration badges but will be issued date-specific identification lapel stickers for exhibit hall access during installation and dismantling. EAC employees will be required to report to a designated labor entry area located at the loading dock at the Henry B. Gonzalez Convention Center to receive the date-specific lapel sticker, which must be worn while working in the exhibit hall.

ExhibitorPro (coming soon) is the online ordering system provided by Shepard and replaces the traditional Exhibitor Service Manual. ExhibitorPro (coming soon) is where you will order booth furnishings, electricity, and other services for your booth. Contact information for all SOT official service providers is also included. 

How do I order services such as electricity, internet, audiovisual, floral, catering, and more? 
Order information can be found on the Exhibitor Services and Ordering Information webpage (coming soon) as well as included in ExhibitorPro (coming soon). These services are not provided as part of your exhibit space fee and must be ordered at the exhibitor's expense.

Exhibitors are urged to verify the delivery of their freight before arrival in San Antonio. Packages sent via USPS, UPS, Federal Express, or any other carrier going directly to the Henry B. Gonzalez Convention Center must be sent to the attention of Shepard Exposition Services using the Direct Shipping Label, which will be provided in the online ordering system ExhibitorPro (coming soon). Packages sent to Shepard's Advanced Warehouse or directly to the Henry B. Gonzalez Convention Center without the proper direct shipping label details will be subject to material handling. 

Details on shipping deadlines, as well as the address for the Advanced Shipping Warehouse and Direct Shipping to the Henry B. Gonzalez Convention Center, will be available in the online ordering system ExhibitorPro (coming soon). Keep in mind, UPS does NOT deliver on Saturdays or Sundays.

Packages sent directly to the Henry B. Gonzalez Convention Center without the required labeling may result in loss or return delivery and a rerouting fee may be charged to the exhibitor. The Henry B. Gonzalez Convention Center will not accept packages at any time and will not be responsible for storing any exhibitor materials.

Freight picked up after ToxExpo by any carrier must be arranged by the exhibitor and each piece of freight must be labeled. Additional details will be provided in the online ordering system ExhibitorPro (coming soon).

Yes! Exhibitors are required to maintain insurance coverage and submit proof of insurance (Certificate of Insurance) here. If you need to order insurance, please click here. Exhibitors with current and acceptable COIs on file will be permitted to set up their booths. Exhibitors without the proper COI on file may be asked to provide a copy of their insurance policy or COI upon request by SOT.  For the specific requirements and details, visit the Insurance section of the ToxExpo Rules and Regulations.

For a sample Certificate of Insurance, click here.

• Remove valuables, such as laptop computers, tablets, and purses, from their booths and keep them in a secure place overnight.
• Remove valuables from crates and containers that are to be stored. 
• Remove registration badges before exiting the Henry B. Gonzalez Convention Center.

Society of Toxicology
66th Annual Meeting and ToxExpo
Henry B. Gonzalez Convention Center
900 E. Market Street, San Antonio, TX 78205

Annual Meeting Dates
March 14–17, 2027

ToxExpo Dates
March 15–17, 2027 9:00 AM–4:30 PM*
Henry B. Gonzalez Convention Center

* SOT reserves the right to adjust the ToxExpo schedule, and exhibitors will be informed if the schedule changes. Exhibitors with the official SOT exhibitor registration badge and ribbon will be able to enter the ToxExpo exhibit hall for move-in on Saturday and Sunday and early access during show days beginning at 7:30 am on Monday-Wednesday. 

ToxExpo Exhibit Move-In
Saturday, March 13 - 2:00 PM*–5:00 PM
Sunday, March 14 - 8:00 AM–5:00 PM

* Island booth move-in and installation may begin at 10:00 am on Saturday, March 13. 

Registered exhibitors who arrive before 2:00 pm on Saturday, March 13, requesting access to the exhibit hall, will be directed to the exhibit hall loading dock for security check-in. Exhibitors who are not pre-registered will not have access to the exhibit hall before 2:00 pm on Saturday. For access to the exhibit hall, exhibitors must pick up their registration badge and exhibitor ribbon at the SOT Registration (hours coming soon).

Exhibits must be set up by 5:00 pm on Sunday and all empty containers must be tagged and left in the aisles. Freight doors and entrance doors will be closed promptly at 5:00 pm. After 5:00 pm, no re-entry is allowed. All approved carpet or flooring must be in place no later than 5:00 pm. If the approved carpet or flooring is not in place, Show Management will order carpeting from Shepard at the exhibitor’s expense. SOT reserves the right to adjust the ToxExpo exhibit hall schedule. Exhibitors will be informed of the final schedule prior to the SOT Annual Meeting and ToxExpo dates.

ToxExpo Exhibit Move-Out
Wednesday, March 17 - 4:30 PM–10:00 PM 
Thursday, March 18 - 8:00 AM–10:00 AM

Exhibitors who dismantle before 4:30 pm on Wednesday, March 17 will be subject to a one-year suspension of exhibit privileges and/or loss of priority points. Any freight not picked up by 10:00 am on Thursday, March 18, will be claimed by Shepard, returned to their warehouse, and shipped to the exhibitor at the exhibitor’s expense.

Headquarters Office:

Address:
Society of Toxicology
11190 Sunrise Valley Drive, Suite 300
Reston, VA 20191
Phone: 703.438.3115
Fax: 703.438.3113

Email: SOT_Exhibits@toxicology.org

On-Site: 

• ToxExpo Show Management - Located in the ToxExpo Show Management Sales Office in the back of the exhibit hall.