A description of your event and the expected number in attendance must be emailed to Tonja Morrow immediately after order is placed. Details received will be reviewed by SOT and are subject to approval.

Policies:

• Only 2027 ToxExpo Exhibitors, 2027 Annual Meeting Supporters, SOT Global Partners, or approved organizations otherwise associated with SOT may purchase Room Hold Meeting Space.

• One request per organization per day, until February 5, 2027. After this date, additional requests per organization may be considered.

• Limited meeting rooms are assigned on a first-come, first-served basis — Diamond Level Annual Meeting Supporters receive priority.

• Rooms and time slots are confirmed after full payment is received.

• SOT may change room assignments as needed. 

• Rooms are set conference style for up to 20 people, no room resets are allowed, and audiovisual equipment is not provided. 

• Events held in rented rooms will not be posted in the SOT Annual Meeting materials, including hotel or Convention Center listings.

• Review full catering menu policies for details.

• Catering orders must adhere to the following deadlines:
  45 Days in Advance
       Event Specifications due to The RK Group 
  30 Days in Advance *
       90% Deposit Due 
       Finalized and Signed Banquet Event Orders due
  * orders less than 30 days in advance may incur extra fees and have limited options.
  72 Business Hours in Advance
       Attendance Guarantees for all Functions due 

Once your order is approved and full payment is received, you will receive an email confirmation with your assigned room, time slot, and convention center contact information. No refunds will be issued for cancellation of approved orders. SOT must be notified of any changes that affect the meeting space rental up until the time of the event. Food and beverages may be ordered for your assigned meeting space, if these guidelines are followed: 

• All food and beverages must be ordered from the official caterer of the Henry B. Gonzalez Convention Center. SOT prohibits the distribution of food and beverages not purchased through or approved by the official caterer.

• All food and beverage orders are between the organization renting meeting space and the official caterer, and SOT will not be financially responsible for these food and beverage orders. 

• Organization renting meeting space assumes all liability for the food and beverages ordered for their assigned meeting space.

• Food and beverage orders for rented meeting space may only be served in the assigned room and during the assigned time slot.  

• SOT reserves the right to assign specific time periods for when meeting room food and beverages can be served.

• All food and beverage orders are subject to SOT approval.

For a complete list of different types of meeting space available, please review the Request Meeting Space website. For more information, contact Tonja Morrow.

A description of your event and the expected number in attendance must be emailed to Tonja Morrow immediately after order is placed. Details received will be reviewed by SOT and are subject to approval.

Policies:

• Only 2027 ToxExpo Exhibitors, 2027 Annual Meeting Supporters, SOT Global Partners, or approved organizations otherwise associated with SOT may purchase Room Hold Meeting Space.

• One request per organization per day, until February 5, 2027. After this date, additional requests per organization may be considered.

• Limited meeting rooms are assigned on a first-come, first-served basis — Diamond Level Annual Meeting Supporters receive priority.

• Rooms and time slots are confirmed after full payment is received.

• SOT may change room assignments as needed. 

• Rooms are set conference style for up to 20 people, no room resets are allowed, and audiovisual equipment is not provided. 

• Events held in rented rooms will not be posted in the SOT Annual Meeting materials, including hotel or Convention Center listings.

• Review full catering menu policies for details.

• Catering orders must adhere to the following deadlines:
  45 Days in Advance
       Event Specifications due to The RK Group 
  30 Days in Advance *
       90% Deposit Due 
       Finalized and Signed Banquet Event Orders due
  * orders less than 30 days in advance may incur extra fees and have limited options.
  72 Business Hours in Advance
       Attendance Guarantees for all Functions due 

Once your order is approved and full payment is received, you will receive an email confirmation with your assigned room, time slot, and convention center contact information. No refunds will be issued for cancellation of approved orders. SOT must be notified of any changes that affect the meeting space rental up until the time of the event. Food and beverages may be ordered for your assigned meeting space, if these guidelines are followed: 

• All food and beverages must be ordered from the official caterer of the Henry B. Gonzalez Convention Center. SOT prohibits the distribution of food and beverages not purchased through or approved by the official caterer.

• All food and beverage orders are between the organization renting meeting space and the official caterer, and SOT will not be financially responsible for these food and beverage orders. 

• Organization renting meeting space assumes all liability for the food and beverages ordered for their assigned meeting space.

• Food and beverage orders for rented meeting space may only be served in the assigned room and during the assigned time slot.  

• SOT reserves the right to assign specific time periods for when meeting room food and beverages can be served.

• All food and beverage orders are subject to SOT approval.

For a complete list of different types of meeting space available, please review the Request Meeting Space website. For more information, contact Tonja Morrow.

A description of your event and the expected number in attendance must be emailed to Tonja Morrow immediately after order is placed. Details received will be reviewed by SOT and are subject to approval.

Policies:

• Only 2027 ToxExpo Exhibitors, 2027 Annual Meeting Supporters, SOT Global Partners, or approved organizations otherwise associated with SOT may purchase Room Hold Meeting Space.

• One request per organization per day, until February 5, 2027. After this date, additional requests per organization may be considered.

• Limited meeting rooms are assigned on a first-come, first-served basis — Diamond Level Annual Meeting Supporters receive priority.

• Rooms and time slots are confirmed after full payment is received.

• SOT may change room assignments as needed. 

• Rooms are set conference style for up to 20 people, no room resets are allowed, and audiovisual equipment is not provided. 

• Events held in rented rooms will not be posted in the SOT Annual Meeting materials, including hotel or Convention Center listings.

• Review full catering menu policies for details.

• Catering orders must adhere to the following deadlines:
  45 Days in Advance
       Event Specifications due to The RK Group 
  30 Days in Advance *
       90% Deposit Due 
       Finalized and Signed Banquet Event Orders due
  * orders less than 30 days in advance may incur extra fees and have limited options.
  72 Business Hours in Advance
       Attendance Guarantees for all Functions due 

Once your order is approved and full payment is received, you will receive an email confirmation with your assigned room, time slot, and convention center contact information. No refunds will be issued for cancellation of approved orders. SOT must be notified of any changes that affect the meeting space rental up until the time of the event. Food and beverages may be ordered for your assigned meeting space, if these guidelines are followed: 

• All food and beverages must be ordered from the official caterer of the Henry B. Gonzalez Convention Center. SOT prohibits the distribution of food and beverages not purchased through or approved by the official caterer.

• All food and beverage orders are between the organization renting meeting space and the official caterer, and SOT will not be financially responsible for these food and beverage orders. 

• Organization renting meeting space assumes all liability for the food and beverages ordered for their assigned meeting space.

• Food and beverage orders for rented meeting space may only be served in the assigned room and during the assigned time slot.  

• SOT reserves the right to assign specific time periods for when meeting room food and beverages can be served.

• All food and beverage orders are subject to SOT approval.

For a complete list of different types of meeting space available, please review the Request Meeting Space website. For more information, contact Tonja Morrow.

A description of your event and the expected number in attendance must be emailed to Tonja Morrow immediately after order is placed. Details received will be reviewed by SOT and are subject to approval.

Policies:

• Only 2027 ToxExpo Exhibitors, 2027 Annual Meeting Supporters, SOT Global Partners, or approved organizations otherwise associated with SOT may purchase Room Hold Meeting Space.

• One request per organization per day, until February 5, 2027. After this date, additional requests per organization may be considered.

• Limited meeting rooms are assigned on a first-come, first-served basis — Diamond Level Annual Meeting Supporters receive priority.

• Rooms and time slots are confirmed after full payment is received.

• SOT may change room assignments as needed. 

• Rooms are set conference style for up to 20 people, no room resets are allowed, and audiovisual equipment is not provided. 

• Events held in rented rooms will not be posted in the SOT Annual Meeting materials, including hotel or Convention Center listings.

• Review full catering menu policies for details.

• Catering orders must adhere to the following deadlines:
  45 Days in Advance
       Event Specifications due to The RK Group 
  30 Days in Advance *
       90% Deposit Due 
       Finalized and Signed Banquet Event Orders due
  * orders less than 30 days in advance may incur extra fees and have limited options.
  72 Business Hours in Advance
       Attendance Guarantees for all Functions due 

Once your order is approved and full payment is received, you will receive an email confirmation with your assigned room, time slot, and convention center contact information. No refunds will be issued for cancellation of approved orders. SOT must be notified of any changes that affect the meeting space rental up until the time of the event. Food and beverages may be ordered for your assigned meeting space, if these guidelines are followed: 

• All food and beverages must be ordered from the official caterer of the Henry B. Gonzalez Convention Center. SOT prohibits the distribution of food and beverages not purchased through or approved by the official caterer.

• All food and beverage orders are between the organization renting meeting space and the official caterer, and SOT will not be financially responsible for these food and beverage orders. 

• Organization renting meeting space assumes all liability for the food and beverages ordered for their assigned meeting space.

• Food and beverage orders for rented meeting space may only be served in the assigned room and during the assigned time slot.  

• SOT reserves the right to assign specific time periods for when meeting room food and beverages can be served.

• All food and beverage orders are subject to SOT approval.

For a complete list of different types of meeting space available, please review the Request Meeting Space website. For more information, contact Tonja Morrow.

A description of your event and the expected number in attendance must be emailed to Tonja Morrow immediately after order is placed. Details received will be reviewed by SOT and are subject to approval.

Policies:

• Only 2027 ToxExpo Exhibitors, 2027 Annual Meeting Supporters, SOT Global Partners, or approved organizations otherwise associated with SOT may purchase Room Hold Meeting Space.

• One request per organization per day, until February 5, 2027. After this date, additional requests per organization may be considered.

• Limited meeting rooms are assigned on a first-come, first-served basis — Diamond Level Annual Meeting Supporters receive priority.

• Rooms and time slots are confirmed after full payment is received.

• SOT may change room assignments as needed. 

• Rooms are set conference style for up to 20 people, no room resets are allowed, and audiovisual equipment is not provided. 

• Events held in rented rooms will not be posted in the SOT Annual Meeting materials, including hotel or Convention Center listings.

• Review full catering menu policies for details.

• Catering orders must adhere to the following deadlines:
  45 Days in Advance
       Event Specifications due to The RK Group 
  30 Days in Advance *
       90% Deposit Due 
       Finalized and Signed Banquet Event Orders due
  * orders less than 30 days in advance may incur extra fees and have limited options.
  72 Business Hours in Advance
       Attendance Guarantees for all Functions due 

Once your order is approved and full payment is received, you will receive an email confirmation with your assigned room, time slot, and convention center contact information. No refunds will be issued for cancellation of approved orders. SOT must be notified of any changes that affect the meeting space rental up until the time of the event. Food and beverages may be ordered for your assigned meeting space, if these guidelines are followed: 

• All food and beverages must be ordered from the official caterer of the Henry B. Gonzalez Convention Center. SOT prohibits the distribution of food and beverages not purchased through or approved by the official caterer.

• All food and beverage orders are between the organization renting meeting space and the official caterer, and SOT will not be financially responsible for these food and beverage orders. 

• Organization renting meeting space assumes all liability for the food and beverages ordered for their assigned meeting space.

• Food and beverage orders for rented meeting space may only be served in the assigned room and during the assigned time slot.  

• SOT reserves the right to assign specific time periods for when meeting room food and beverages can be served.

• All food and beverage orders are subject to SOT approval.

For a complete list of different types of meeting space available, please review the Request Meeting Space website. For more information, contact Tonja Morrow.

A description of your event and the expected number in attendance must be emailed to Tonja Morrow immediately after order is placed. Details received will be reviewed by SOT and are subject to approval.

Policies:

• Only 2027 ToxExpo Exhibitors, 2027 Annual Meeting Supporters, SOT Global Partners, or approved organizations otherwise associated with SOT may purchase Room Hold Meeting Space.

• One request per organization per day, until February 5, 2027. After this date, additional requests per organization may be considered.

• Limited meeting rooms are assigned on a first-come, first-served basis — Diamond Level Annual Meeting Supporters receive priority.

• Rooms and time slots are confirmed after full payment is received.

• SOT may change room assignments as needed. 

• Rooms are set conference style for up to 20 people, no room resets are allowed, and audiovisual equipment is not provided. 

• Events held in rented rooms will not be posted in the SOT Annual Meeting materials, including hotel or Convention Center listings.

• Review full catering menu policies for details.

• Catering orders must adhere to the following deadlines:
  45 Days in Advance
       Event Specifications due to The RK Group 
  30 Days in Advance *
       90% Deposit Due 
       Finalized and Signed Banquet Event Orders due
  * orders less than 30 days in advance may incur extra fees and have limited options.
  72 Business Hours in Advance
       Attendance Guarantees for all Functions due 

Once your order is approved and full payment is received, you will receive an email confirmation with your assigned room, time slot, and convention center contact information. No refunds will be issued for cancellation of approved orders. SOT must be notified of any changes that affect the meeting space rental up until the time of the event. Food and beverages may be ordered for your assigned meeting space, if these guidelines are followed: 

• All food and beverages must be ordered from the official caterer of the Henry B. Gonzalez Convention Center. SOT prohibits the distribution of food and beverages not purchased through or approved by the official caterer.

• All food and beverage orders are between the organization renting meeting space and the official caterer, and SOT will not be financially responsible for these food and beverage orders. 

• Organization renting meeting space assumes all liability for the food and beverages ordered for their assigned meeting space.

• Food and beverage orders for rented meeting space may only be served in the assigned room and during the assigned time slot.  

• SOT reserves the right to assign specific time periods for when meeting room food and beverages can be served.

• All food and beverage orders are subject to SOT approval.

For a complete list of different types of meeting space available, please review the Request Meeting Space website. For more information, contact Tonja Morrow.

A description of your event and the expected number in attendance must be emailed to Tonja Morrow immediately after order is placed. Details received will be reviewed by SOT and are subject to approval.

Policies:

• Only 2027 ToxExpo Exhibitors, 2027 Annual Meeting Supporters, SOT Global Partners, or approved organizations otherwise associated with SOT may purchase Room Hold Meeting Space.

• One request per organization per day, until February 5, 2027. After this date, additional requests per organization may be considered.

• Limited meeting rooms are assigned on a first-come, first-served basis — Diamond Level Annual Meeting Supporters receive priority.

• Rooms and time slots are confirmed after full payment is received.

• SOT may change room assignments as needed. 

• Rooms are set conference style for up to 20 people, no room resets are allowed, and audiovisual equipment is not provided. 

• Events held in rented rooms will not be posted in the SOT Annual Meeting materials, including hotel or Convention Center listings.

• Review full catering menu policies for details.

• Catering orders must adhere to the following deadlines:
  45 Days in Advance
       Event Specifications due to The RK Group 
  30 Days in Advance *
       90% Deposit Due 
       Finalized and Signed Banquet Event Orders due
  * orders less than 30 days in advance may incur extra fees and have limited options.
  72 Business Hours in Advance
       Attendance Guarantees for all Functions due 

Once your order is approved and full payment is received, you will receive an email confirmation with your assigned room, time slot, and convention center contact information. No refunds will be issued for cancellation of approved orders. SOT must be notified of any changes that affect the meeting space rental up until the time of the event. Food and beverages may be ordered for your assigned meeting space, if these guidelines are followed: 

• All food and beverages must be ordered from the official caterer of the Henry B. Gonzalez Convention Center. SOT prohibits the distribution of food and beverages not purchased through or approved by the official caterer.

• All food and beverage orders are between the organization renting meeting space and the official caterer, and SOT will not be financially responsible for these food and beverage orders. 

• Organization renting meeting space assumes all liability for the food and beverages ordered for their assigned meeting space.

• Food and beverage orders for rented meeting space may only be served in the assigned room and during the assigned time slot.  

• SOT reserves the right to assign specific time periods for when meeting room food and beverages can be served.

• All food and beverage orders are subject to SOT approval.

For a complete list of different types of meeting space available, please review the Request Meeting Space website. For more information, contact Tonja Morrow.

A description of your event and the expected number in attendance must be emailed to Tonja Morrow immediately after order is placed. Details received will be reviewed by SOT and are subject to approval.

Policies:

• Only 2027 ToxExpo Exhibitors, 2027 Annual Meeting Supporters, SOT Global Partners, or approved organizations otherwise associated with SOT may purchase Room Hold Meeting Space.

• One request per organization per day, until February 5, 2027. After this date, additional requests per organization may be considered.

• Limited meeting rooms are assigned on a first-come, first-served basis — Diamond Level Annual Meeting Supporters receive priority.

• Rooms and time slots are confirmed after full payment is received.

• SOT may change room assignments as needed. 

• Rooms are set conference style for up to 20 people, no room resets are allowed, and audiovisual equipment is not provided. 

• Events held in rented rooms will not be posted in the SOT Annual Meeting materials, including hotel or Convention Center listings.

• Review full catering menu policies for details.

• Catering orders must adhere to the following deadlines:
  45 Days in Advance
       Event Specifications due to The RK Group 
  30 Days in Advance *
       90% Deposit Due 
       Finalized and Signed Banquet Event Orders due
  * orders less than 30 days in advance may incur extra fees and have limited options.
  72 Business Hours in Advance
       Attendance Guarantees for all Functions due 

Once your order is approved and full payment is received, you will receive an email confirmation with your assigned room, time slot, and convention center contact information. No refunds will be issued for cancellation of approved orders. SOT must be notified of any changes that affect the meeting space rental up until the time of the event. Food and beverages may be ordered for your assigned meeting space, if these guidelines are followed: 

• All food and beverages must be ordered from the official caterer of the Henry B. Gonzalez Convention Center. SOT prohibits the distribution of food and beverages not purchased through or approved by the official caterer.

• All food and beverage orders are between the organization renting meeting space and the official caterer, and SOT will not be financially responsible for these food and beverage orders. 

• Organization renting meeting space assumes all liability for the food and beverages ordered for their assigned meeting space.

• Food and beverage orders for rented meeting space may only be served in the assigned room and during the assigned time slot.  

• SOT reserves the right to assign specific time periods for when meeting room food and beverages can be served.

• All food and beverage orders are subject to SOT approval.

For a complete list of different types of meeting space available, please review the Request Meeting Space website. For more information, contact Tonja Morrow.

A description of your event and the expected number in attendance must be emailed to Tonja Morrow immediately after order is placed. Details received will be reviewed by SOT and are subject to approval.

Policies:

• Only 2027 ToxExpo Exhibitors, 2027 Annual Meeting Supporters, SOT Global Partners, or approved organizations otherwise associated with SOT may purchase Room Hold Meeting Space.

• One request per organization per day, until February 5, 2027. After this date, additional requests per organization may be considered.

• Limited meeting rooms are assigned on a first-come, first-served basis — Diamond Level Annual Meeting Supporters receive priority.

• Rooms and time slots are confirmed after full payment is received.

• SOT may change room assignments as needed. 

• Rooms are set conference style for up to 20 people, no room resets are allowed, and audiovisual equipment is not provided. 

• Events held in rented rooms will not be posted in the SOT Annual Meeting materials, including hotel or Convention Center listings.

• Review full catering menu policies for details.

• Catering orders must adhere to the following deadlines:
  45 Days in Advance
       Event Specifications due to The RK Group 
  30 Days in Advance *
       90% Deposit Due 
       Finalized and Signed Banquet Event Orders due
  * orders less than 30 days in advance may incur extra fees and have limited options.
  72 Business Hours in Advance
       Attendance Guarantees for all Functions due 

Once your order is approved and full payment is received, you will receive an email confirmation with your assigned room, time slot, and convention center contact information. No refunds will be issued for cancellation of approved orders. SOT must be notified of any changes that affect the meeting space rental up until the time of the event. Food and beverages may be ordered for your assigned meeting space, if these guidelines are followed: 

• All food and beverages must be ordered from the official caterer of the Henry B. Gonzalez Convention Center. SOT prohibits the distribution of food and beverages not purchased through or approved by the official caterer.

• All food and beverage orders are between the organization renting meeting space and the official caterer, and SOT will not be financially responsible for these food and beverage orders. 

• Organization renting meeting space assumes all liability for the food and beverages ordered for their assigned meeting space.

• Food and beverage orders for rented meeting space may only be served in the assigned room and during the assigned time slot.  

• SOT reserves the right to assign specific time periods for when meeting room food and beverages can be served.

• All food and beverage orders are subject to SOT approval.

For a complete list of different types of meeting space available, please review the Request Meeting Space website. For more information, contact Tonja Morrow.

A description of your event and the expected number in attendance must be emailed to Tonja Morrow immediately after order is placed. Details received will be reviewed by SOT and are subject to approval.

Policies:

• Only 2027 ToxExpo Exhibitors, 2027 Annual Meeting Supporters, SOT Global Partners, or approved organizations otherwise associated with SOT may purchase Room Hold Meeting Space.

• One request per organization per day, until February 5, 2027. After this date, additional requests per organization may be considered.

• Limited meeting rooms are assigned on a first-come, first-served basis — Diamond Level Annual Meeting Supporters receive priority.

• Rooms and time slots are confirmed after full payment is received.

• SOT may change room assignments as needed. 

• Rooms are set conference style for up to 20 people, no room resets are allowed, and audiovisual equipment is not provided. 

• Events held in rented rooms will not be posted in the SOT Annual Meeting materials, including hotel or Convention Center listings.

• Review full catering menu policies for details.

• Catering orders must adhere to the following deadlines:
  45 Days in Advance
       Event Specifications due to The RK Group 
  30 Days in Advance *
       90% Deposit Due 
       Finalized and Signed Banquet Event Orders due
  * orders less than 30 days in advance may incur extra fees and have limited options.
  72 Business Hours in Advance
       Attendance Guarantees for all Functions due 

Once your order is approved and full payment is received, you will receive an email confirmation with your assigned room, time slot, and convention center contact information. No refunds will be issued for cancellation of approved orders. SOT must be notified of any changes that affect the meeting space rental up until the time of the event. Food and beverages may be ordered for your assigned meeting space, if these guidelines are followed: 

• All food and beverages must be ordered from the official caterer of the Henry B. Gonzalez Convention Center. SOT prohibits the distribution of food and beverages not purchased through or approved by the official caterer.

• All food and beverage orders are between the organization renting meeting space and the official caterer, and SOT will not be financially responsible for these food and beverage orders. 

• Organization renting meeting space assumes all liability for the food and beverages ordered for their assigned meeting space.

• Food and beverage orders for rented meeting space may only be served in the assigned room and during the assigned time slot.  

• SOT reserves the right to assign specific time periods for when meeting room food and beverages can be served.

• All food and beverage orders are subject to SOT approval.

For a complete list of different types of meeting space available, please review the Request Meeting Space website. For more information, contact Tonja Morrow.

A description of your event and the expected number in attendance must be emailed to Tonja Morrow immediately after order is placed. Details received will be reviewed by SOT and are subject to approval.

Policies:

• Only 2027 ToxExpo Exhibitors, 2027 Annual Meeting Supporters, SOT Global Partners, or approved organizations otherwise associated with SOT may purchase Room Hold Meeting Space.

• One request per organization per day, until February 5, 2027. After this date, additional requests per organization may be considered.

• Limited meeting rooms are assigned on a first-come, first-served basis — Diamond Level Annual Meeting Supporters receive priority.

• Rooms and time slots are confirmed after full payment is received.

• SOT may change room assignments as needed. 

• All coordination, including food and beverage, audiovisual equipment requests, and hotel room set, should be arranged directly with the appropriate contact at the exhibitor's expense.

• Note: Meeting space at the Grand Hyatt (SOT Headquarters hotel) is a boardroom set for 14 people. Meeting space at the Marriott Rivercenter is set conference for up to 20 people. 

• Events held in rented rooms will not be posted in the SOT Annual Meeting materials, including hotel or Convention Center listings.

• Catering orders placed more than 30 days before the event will receive standard menu pricing, and orders placed within 30 days may incur extra fees and have limited options. Review full catering menu policies for details.  

Once your order is approved and full payment is received, you will receive an email confirmation with your assigned room, time slot, and hotel contact information. No refunds will be issued for cancellation of approved orders. SOT must be notified of any changes that affect the meeting space rental up until the time of the event. Food and beverages may be ordered for your assigned meeting space, if these guidelines are followed: 

• All food and beverages must be ordered from the official hotel caterer. SOT prohibits the distribution of food and beverages not purchased through or approved by the official hotel caterer.

• All food and beverage orders are between the organization renting meeting space and the official hotel caterer, and SOT will not be financially responsible for these food and beverage orders. 

• Organization renting meeting space assumes all liability for the food and beverages ordered for their assigned meeting space.

• Food and beverage orders for rented meeting space may only be served in the assigned room and during the assigned time slot.  

• SOT reserves the right to assign specific time periods for when meeting room food and beverages can be served.

• All food and beverage orders are subject to SOT approval.

For a complete list of different types of meeting space available, please review the Request Meeting Space website. For more information, contact Tonja Morrow.

A description of your event and the expected number in attendance must be emailed to Tonja Morrow immediately after order is placed. Details received will be reviewed by SOT and are subject to approval.

Policies:

• Only 2027 ToxExpo Exhibitors, 2027 Annual Meeting Supporters, SOT Global Partners, or approved organizations otherwise associated with SOT may purchase Room Hold Meeting Space.

• One request per organization per day, until February 5, 2027. After this date, additional requests per organization may be considered.

• Limited meeting rooms are assigned on a first-come, first-served basis — Diamond Level Annual Meeting Supporters receive priority.

• Rooms and time slots are confirmed after full payment is received.

• SOT may change room assignments as needed. 

• All coordination, including food and beverage, audiovisual equipment requests, and hotel room set, should be arranged directly with the appropriate contact at the exhibitor's expense.

• Note: Meeting space at the Grand Hyatt (SOT Headquarters hotel) is a boardroom set for 14 people. Meeting space at the Marriott Rivercenter is set conference for up to 20 people. 

• Events held in rented rooms will not be posted in the SOT Annual Meeting materials, including hotel or Convention Center listings.

• Catering orders placed more than 30 days before the event will receive standard menu pricing, and orders placed within 30 days may incur extra fees and have limited options. Review full catering menu policies for details.  

Once your order is approved and full payment is received, you will receive an email confirmation with your assigned room, time slot, and hotel contact information. No refunds will be issued for cancellation of approved orders. SOT must be notified of any changes that affect the meeting space rental up until the time of the event. Food and beverages may be ordered for your assigned meeting space, if these guidelines are followed: 

• All food and beverages must be ordered from the official hotel caterer. SOT prohibits the distribution of food and beverages not purchased through or approved by the official hotel caterer.

• All food and beverage orders are between the organization renting meeting space and the official hotel caterer, and SOT will not be financially responsible for these food and beverage orders. 

• Organization renting meeting space assumes all liability for the food and beverages ordered for their assigned meeting space.

• Food and beverage orders for rented meeting space may only be served in the assigned room and during the assigned time slot.  

• SOT reserves the right to assign specific time periods for when meeting room food and beverages can be served.

• All food and beverage orders are subject to SOT approval.

For a complete list of different types of meeting space available, please review the Request Meeting Space website. For more information, contact Tonja Morrow.

A description of your event and the expected number in attendance must be emailed to Tonja Morrow immediately after order is placed. Details received will be reviewed by SOT and are subject to approval.

Policies:

• Only 2027 ToxExpo Exhibitors, 2027 Annual Meeting Supporters, SOT Global Partners, or approved organizations otherwise associated with SOT may purchase Room Hold Meeting Space.

• One request per organization per day, until February 5, 2027. After this date, additional requests per organization may be considered.

• Limited meeting rooms are assigned on a first-come, first-served basis — Diamond Level Annual Meeting Supporters receive priority.

• Rooms and time slots are confirmed after full payment is received.

• SOT may change room assignments as needed. 

• All coordination, including food and beverage, audiovisual equipment requests, and hotel room set, should be arranged directly with the appropriate contact at the exhibitor's expense.

• Note: Meeting space at the Grand Hyatt (SOT Headquarters hotel) is a boardroom set for 14 people. Meeting space at the Marriott Rivercenter is set conference for up to 20 people. 

• Events held in rented rooms will not be posted in the SOT Annual Meeting materials, including hotel or Convention Center listings.

• Catering orders placed more than 30 days before the event will receive standard menu pricing, and orders placed within 30 days may incur extra fees and have limited options. Review full catering menu policies for details.  

Once your order is approved and full payment is received, you will receive an email confirmation with your assigned room, time slot, and hotel contact information. No refunds will be issued for cancellation of approved orders. SOT must be notified of any changes that affect the meeting space rental up until the time of the event. Food and beverages may be ordered for your assigned meeting space, if these guidelines are followed: 

• All food and beverages must be ordered from the official hotel caterer. SOT prohibits the distribution of food and beverages not purchased through or approved by the official hotel caterer.

• All food and beverage orders are between the organization renting meeting space and the official hotel caterer, and SOT will not be financially responsible for these food and beverage orders. 

• Organization renting meeting space assumes all liability for the food and beverages ordered for their assigned meeting space.

• Food and beverage orders for rented meeting space may only be served in the assigned room and during the assigned time slot.  

• SOT reserves the right to assign specific time periods for when meeting room food and beverages can be served.

• All food and beverage orders are subject to SOT approval.

For a complete list of different types of meeting space available, please review the Request Meeting Space website. For more information, contact Tonja Morrow.

A description of your event and the expected number in attendance must be emailed to Tonja Morrow immediately after order is placed. Details received will be reviewed by SOT and are subject to approval.

Policies:

• Only 2027 ToxExpo Exhibitors, 2027 Annual Meeting Supporters, SOT Global Partners, or approved organizations otherwise associated with SOT may purchase Room Hold Meeting Space.

• One request per organization per day, until February 5, 2027. After this date, additional requests per organization may be considered.

• Limited meeting rooms are assigned on a first-come, first-served basis — Diamond Level Annual Meeting Supporters receive priority.

• Rooms and time slots are confirmed after full payment is received.

• SOT may change room assignments as needed. 

• All coordination, including food and beverage, audiovisual equipment requests, and hotel room set, should be arranged directly with the appropriate contact at the exhibitor's expense.

• Note: Meeting space at the Grand Hyatt (SOT Headquarters hotel) is a boardroom set for 14 people. Meeting space at the Marriott Rivercenter is set conference for up to 20 people. 

• Events held in rented rooms will not be posted in the SOT Annual Meeting materials, including hotel or Convention Center listings.

• Catering orders placed more than 30 days before the event will receive standard menu pricing, and orders placed within 30 days may incur extra fees and have limited options. Review full catering menu policies for details.  

Once your order is approved and full payment is received, you will receive an email confirmation with your assigned room, time slot, and hotel contact information. No refunds will be issued for cancellation of approved orders. SOT must be notified of any changes that affect the meeting space rental up until the time of the event. Food and beverages may be ordered for your assigned meeting space, if these guidelines are followed: 

• All food and beverages must be ordered from the official hotel caterer. SOT prohibits the distribution of food and beverages not purchased through or approved by the official hotel caterer.

• All food and beverage orders are between the organization renting meeting space and the official hotel caterer, and SOT will not be financially responsible for these food and beverage orders. 

• Organization renting meeting space assumes all liability for the food and beverages ordered for their assigned meeting space.

• Food and beverage orders for rented meeting space may only be served in the assigned room and during the assigned time slot.  

• SOT reserves the right to assign specific time periods for when meeting room food and beverages can be served.

• All food and beverage orders are subject to SOT approval.

For a complete list of different types of meeting space available, please review the Request Meeting Space website. For more information, contact Tonja Morrow.

A description of your event and the expected number in attendance must be emailed to Tonja Morrow immediately after order is placed. Details received will be reviewed by SOT and are subject to approval.

Policies:

• Only 2027 ToxExpo Exhibitors, 2027 Annual Meeting Supporters, SOT Global Partners, or approved organizations otherwise associated with SOT may purchase Room Hold Meeting Space.

• One request per organization per day, until February 5, 2027. After this date, additional requests per organization may be considered.

• Limited meeting rooms are assigned on a first-come, first-served basis — Diamond Level Annual Meeting Supporters receive priority.

• Rooms and time slots are confirmed after full payment is received.

• SOT may change room assignments as needed. 

• All coordination, including food and beverage, audiovisual equipment requests, and hotel room set, should be arranged directly with the appropriate contact at the exhibitor's expense.

• Note: Meeting space at the Grand Hyatt (SOT Headquarters hotel) is a boardroom set for 14 people. Meeting space at the Marriott Rivercenter is set conference for up to 20 people. 

• Events held in rented rooms will not be posted in the SOT Annual Meeting materials, including hotel or Convention Center listings.

• Catering orders placed more than 30 days before the event will receive standard menu pricing, and orders placed within 30 days may incur extra fees and have limited options. Review full catering menu policies for details.  

Once your order is approved and full payment is received, you will receive an email confirmation with your assigned room, time slot, and hotel contact information. No refunds will be issued for cancellation of approved orders. SOT must be notified of any changes that affect the meeting space rental up until the time of the event. Food and beverages may be ordered for your assigned meeting space, if these guidelines are followed: 

• All food and beverages must be ordered from the official hotel caterer. SOT prohibits the distribution of food and beverages not purchased through or approved by the official hotel caterer.

• All food and beverage orders are between the organization renting meeting space and the official hotel caterer, and SOT will not be financially responsible for these food and beverage orders. 

• Organization renting meeting space assumes all liability for the food and beverages ordered for their assigned meeting space.

• Food and beverage orders for rented meeting space may only be served in the assigned room and during the assigned time slot.  

• SOT reserves the right to assign specific time periods for when meeting room food and beverages can be served.

• All food and beverage orders are subject to SOT approval.

For a complete list of different types of meeting space available, please review the Request Meeting Space website. For more information, contact Tonja Morrow.