2020 Exhibitor Information

ExhibitOR BOOTH Information

We are excited that you are a part of the 2020 NWTF Convention and Sport Show.  Please view the ENTIRE page below as many of your pre-convention questions will be answered.  We look forward to seeing you in February!

 What is included:

Booth size is 10’ x 10’.  Standard drapery backs eight feet high; side rail dividers three feet high, booth identification sign, one eight foot table, two chairs and one wastebasket are included in the booth fee. 

Electricity, telephone, internet and carpet are not included in the booth fee.  These services will be offered through the show service contractor in the exhibitor service kit.  Service kits are sent out the first week in January.

2020 Booth Prices:

Initial corner booth - $900.00

Initial inline booth - $800.00

Additional inline booths - $750.00 each

Premium –        Section 1 - $280.00

                        Section 2 - $250.00

                        Section 3 - $170.00

                        Section 4 - $100.00

Please note that a premium is applied in addition to the initial price ONLY if you choose a location in the above sections, which are labeled in our floor plan. The premium is only added once; therefore, if you select a 20x10 space for example, you will only add the premium price once, instead of for each 10x10.

To purchase a booth:

Please email nking@nwtf.net

Booth balances must be paid in full by October 1, 2019.

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EXHIBITOR MOVE-IN 

Will be Tuesday, February 11, 2020  1pm - 10pm

Wednesday, February 12, 2020 8:30am - 10pm

Thursday, February 13, 2020 8:30am - 10am

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SHOW HOURS

The exhibit hall opens to the public as follows:

Thursday, February 13, 2020 11am - 6pm

Friday, February 14, 2020 9am - 7pm

Saturday, February 15, 2020 8:30am - 6pm

Exhibitors will be allowed entry to the exhibit hall one hour prior to the hall opening to the public. 

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EXHIBITOR SERVICE KIT

the George Fern Company is the official service contractor for the 2020 show. 

George Fern Company

125 Fernco Dr.

Nashville, TN 37207

(615) 256-0357

George Fern Company will e-mail an Exhibitor Services Kit in January 2020.  The kit will include information, ordering instructions, deadlines and rates on the following:

Utilities (Phone, Electricity, Internet) – provided through Gaylord
Inbound/Outbound Shipping
Marshalling Yard Instructions
Set-up/Take-down Instructions
Maps
Carpet and Furniture Rental

ATTENTION EXHIBITORS – The George Fern Company is the exclusive provider of exhibitor services for the NWTF.  Additional expense may be incurred by using a tradeshow service company other than the George Fern Company.    

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EXHIBITOR BADGES

You will receive 5 complimentary exhibitor badges per 10’ x 10’ booth purchased.
 
Names for badges will be collected January 6 – January 24, 2020. 
 
Exhibitor badges must be picked up at exhibitor check-in by 6:00 pm on Wednesday, February 12th.  Exhibitor check-in will be outside the Exhibit Hall.
 
Additional exhibitor badges can be purchased for $20 each at exhibitor check-in.  
 
Exhibitor badges allow you admission into the exhibit hall only. Tickets and name badges for all other convention events and meals must be purchased separately.  Visit http://www.nwtf.org/convention.html for more information.

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TRANSIENT VENDOR LICENSE

Exhibitors who receive payment for merchandise or services at their booth at the NWTF convention are required by the state of Tennessee to obtain a permit to conduct business. The permit fee is $112.00. You can download the application for Transient Vendor License < http://nashvilleclerk.com/wp-content/forms/bus_tax/Transient_Vendor_Application_071029.pdf >

For additional information please contact the Davidson County Clerks Office at (615) 862-6254 extension 77145 

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SALES TAX

Exhibitors at the NWTF convention are required to report taxable sales to the Tennessee Department of Revenue.

Sales tax for items sold during the convention will be collected by the Tennessee Department of Revenue.  The tax rate is 9.25%.

For Tennessee tax information call the Department of Revenue at (615) 253-0600 

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NOTICE: ANYTHING WITH WHEELS AND A MOTOR in an exhibitor booth must be approved by the NWTF. If you are planning to display a vehicle, ATV, motorcycle, etc. in your booth you must contact Danny Young, Vice President of Marketing, at (803) 637-7414 or dyoung@nwtf.net

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 2021 BOOTH SELECTION – BY APPOINTMENT ONLY

A 2021 exhibitor contract will be included in the exhibitor packet to be picked up at Move in. 

Please complete the exhibitor contract before your appointment.

For Technical Support with this webpage, please contact support.