Exhibitors and EACs (Exhibitor Appointed Contractors) have access to the exhibit hall based on the following schedule. Note: This is NOT the show hours, the times listed below are the times exhibitors and EACs will have access to the show floor with their badges/wristbands. EACs must have completed the EAC form and provided compliant certificate of insurance before they will be permitted into the Exhibit Hall.

Standard Access Hours with Badges or Wrist Bands

 

Move-In
Sunday	August 21	8:00 AM – 5:00 PM	Access: Exhibitor Badge or EAC Wristband (Apparatus Move-In Only) Exhibitors with Apparatus in booths may begin set up. Priority for carpet and electrical to be in prior to apparatus move-in
		10:00 AM - 6:00 PM	Apparatus may begin move-in per scheduled time. Specific times to be provided approximately 2 weeks before move-in to all companies that submitted the Vehicle Request Form
Monday	August 22	8:00 AM – 5:00 PM	Access: Exhibitor Badge or EAC Wristband Target Move-in for all booths 400 SF or large
Tuesday	August 23	8:00 AM - 5:00 PM	Access: Exhibitor Badge or EAC Wristband All exhibitor move-in
Show Days
Wednesday	August 24	8:00 AM – 4:00 PM	Access: Exhibitor Badge or EAC Wristband All exhibitor move-in (booths must be set by 10:00 AM)
		4:00 PM - 7:00 PM	Access: Exhibitor Badge Exhibit Hall Hours  (Reception in the evening)
Thursday	August 25	10:00 AM – 4:30 PM	Access: Exhibitor Badge Exhibit Hall Hours
Friday	August 26	10:00 AM – 2:00 PM	Access: Exhibitor Badge Exhibit Hall Hours
		2:00 PM - 9:00 PM	Access: Exhibitor Badge or EAC Wristband Exhibitor Move Out (Apparatus will exit first, empty return and POV dock access will begin around 4:00 PM)
Move-Out
Saturday	August 27	8:00 AM – 12:00 PM	Access: Exhibitor Badge or EAC Wristband

*schedule is subject to change
 

Further information will be updated as we get closer to the show. 

• December 31 Final Payments Due
• July 25:
  • EAC Forms Due
  • Exhibitor Certificate of Insurance Due
  • Vehicle Request Forms Due
• Exhibitor Manual
  • Furniture, Carpet, electrical, etc. are not included with your booth. Linear booths with pipe and drape will receive one 7" x 44" company identification sign.
  • Furniture, electrical, etc. may be ordered through the exhibitor service manual.
  • July 25 Discount Deadline

Facility Info

• The exhibits will be located:
  • Henry B. González Convention Center
    900 E Market Street
    San Antonio, TX 78205
  • Phone: (210) 207-8500
    Exhibits are located on the lower level in Halls 1-3

Vehicle Move-In

With the number of large vehicles at FRI 2022 we will be following a target move-in schedule. All exhibitors displaying a vehicle or apparatus must submit the Vehicle Display Form by July 25. Please note the dates and times listed in the Exhibitor Schedule below.

San Antonio Regulations
Any fuel-powered vehicle on static display must:

• Vehicles on display are required to have the level of fuel as mandated by the licensor and the local fire department of the jurisdiction where the event is being held.
• Batteries are disconnected except where the Fire Code Official requires that the batteries remain connected to maintain safety features.
• SPECIAL DISPENSATION: Emergency vehicles with diesel fuel may enter the exhibit hall with FULL tanks. Please note tanks must be completely full or follow the regulations below.
• Fuel in fuel tanks does not exceed one-quarter tank or 5 gallons (whichever is least).
• Fuel tanks and fill openings are closed and sealed to prevent tampering.
• Vehicles, boats or other motorcraft equipment are not fueled or defueled within the building.
• (2018 IFC, Section 314.4)
  • Vehicle operation is limited to brief parade type display specifically approved by the Fire Marshal.
  • A floor plan of the display area must be submitted at least 15 days prior to move-in for the Fire Marshal’s approval.
  • Keys to the vehicle shall remain at the exhibit area, so the vehicle can be removed in case of emergency.
  • Show vehicles with LPG tanks shall not be permitted inside the exhibit area without prior approval from the Fire Marshal.
• No vehicle shall be parked in designated fire lanes.
• All vehicles not on display are required to be removed from the building prior to the opening of the event.
• Vehicle checks: Vehicles will be inspected PRIOR to entering building at every event.
  • Vehicles arriving after hours, on weekends or on holidays will be inspected at Overtime rates.
• Vehicle staging is only for vehicles (including trailers) that will be on display in the exhibit hall.

Official Vendors
Below is the list of official vendors partnered with IAFC. Please note: For insurance and safety reasons, the official contractors designated in this manual must be used for the following services (no exceptions will be made):

Electrical	Plumbing	Booth Cleaning
Telephone	Material Handling / Drayage	Rigging

Important Notice to Exhibitors - Beware Unofficial Vendors
Companies approaching Exhibitors or Sponsors not found in the exhibitor manual are not officially affiliated with the Show and IAFC cannot assist with any disputes or issues. In addition, materials brought into the facility for display purposes, etc. by companies not on this list may be charged for material handling fees in addition to the fees charged by an UNOFFICIAL vendor.