Virtual Frequently Asked Questions
dates for the Virtual 2021 SOT Annual Meeting and ToxExpo? What are the
March 12–26, 2021
Scientific sessions will be held Monday-Thursday, March 15-18, and March 22-25.
Continuing Education (CE) courses will be held on Fridays: March 12, 19, and 26.
exhibitor attended dates and times? What are
March 15–18 and March 22–25
8:30 AM–10:00 AM (EST)
4:00 PM–5:30 PM
Exhibitors are encouraged to be available to chat in their virtual booths during the attended hours. Exhibitors can also staff their virtual booths beyond the attended hours.
We recognize that not all exhibitors can be present in both time blocks. The attended hours were selected to allow for the participation of exhibitors located in multiple time zones. Exhibitors will not be penalized if their virtual booth is unattended.
platform provider? Who is the
The exhibits platform provider is CTI Meeting Technology (CTI).
rate to participate? What is the
The for-profit rate for all exhibitors is $2,300. If the exhibiting company has paid more than $2,300, the difference will be applied toward the 2022 exhibit booth. The nonprofit rate is $600.
What is included with the virtual exhibit booth rental?
- Four full conference registrations; up to four booth staff registrations (for-profit companies). Nonprofits receive two full conference registrations; up to two booth staff registrations.
- Organization description
- Banner image
- Two videos
- Up to four resources
- Booth representative chat
- Attendee list (with name, company, city, state, country; does not include email addresses)
- Booth training (booth building and best practices)
- Product/service categories
- 1 priority point (for-profit companies)
Review the Fact Sheet for a preview of a virtual booth and additional details.
How long will the meeting and expo content remain available for viewing?
SOT leadership is currently working to determine that date. We anticipate that all content will remain available until at least April 30, 2021. We will provide an update as soon as it is available.
final deadline to upload content? What is the
Exhibitors must complete their virtual booth building and submit final edits no later than Monday, March 1, 2021. After March 1, ToxExpo staff will review the content of each virtual booth. Profiles will be reviewed for items such as misspellings or grammatically incorrect statements, broken links or download errors, inflammatory images such as animals in distress, or items in violation of the Virtual 2021 ToxExpo Rules and Regulations.
Exhibitor-Hosted Session? When can exhibitors apply for an
The Exhibitor-Hosted Session application will be available in late January 2021. Exhibitors will be notified via email when the application is available. The application will require a title and description (description limited to 500 characters including spaces).
The Exhibitor-Hosted Session site will be updated with more details including available dates and a link to the application.
booth building training? When is
The date is TBD. The training will be live and recorded for reference. Staff will demonstrate how to build a virtual booth and demonstrate best practices.
booth staff? How do I register
Exhibitors receive four full-conference registrations, which provide attendees access to sessions as well as booth staff capabilities. If you require additional booth staff, up to four additional booth staff may be assigned to the booth (without session access). Nonprofit exhibitors receive two full-conference registrations and two booth staff only registrations.
Please register your full-conference booth staff in the registration portal within the Exhibitor Service Center. If you require additional booth staff, please email SOT_Exhibits@toxicology.org with the names and email addresses of up to four additional booth staff-only representatives. Please register booth staff by February 19.
Booth Staff Access
Please allow up to a week for staff to receive access to the platform. After this time, booth staff will be able to access the Exhibitor Dashboard using their registered email address. Here, they can edit their profile and enable chats when online.
contact if I have additional exhibits questions? Who do I
Please contact us via email or by phone at 703.438.3115!