Society of Toxicology
63rd Annual Meeting and ToxExpo
Salt Palace Convention Center
90 South West Temple
Salt Lake City, UT 84101

Annual Meeting Dates
March 10–14, 2024 

ToxExpo Dates *
March 11–13, 2024 
9:00 AM–4:30 PM (subject to change) *
Salt Palace Convention Center Halls A, B, C, D, 1, and 2 
* SOT reserves the right to adjust the ToxExpo schedule. Exhibitors will be informed of the final schedule prior to the SOT Annual Meeting and ToxExpo dates.

ToxExpo Booth Installation*
Saturday, March 9
10:00 AM–1:00 PM (Island Booths Only)
1:00 PM–5:00 PM (All Exhibitors)
Sunday, March 10
8:00 AM–5:00 PM (All Exhibitors)
* Exhibits must be set up by 5:00 p.m. on Sunday and all empty containers must be tagged and left in the aisles. Freight doors and entrance doors will be closed promptly at 5:00 p.m. After 5:00 p.m., no re-entry is allowed. All approved carpet or flooring must be in place no later than 5:00 p.m. If the approved carpet or flooring is not in place, Show Management will order carpeting from Shepard Exposition Services (Shepard) at the exhibitor’s expense. SOT reserves the right to adjust the ToxExpo exhibit hall schedule. Exhibitors will be informed of the final schedule prior to the SOT Annual Meeting and ToxExpo dates.

ToxExpo Booth Dismantling
Wednesday, March 13
4:30 PM–10:00 PM 
Thursday, March 14
8:00 AM–10:00 AM 
Exhibitors who dismantle before 4:30 p.m., Wednesday, March 13 will be subject to a one-year suspension of exhibit privileges and/or loss of priority points. Any freight not picked up by 10:00 a.m., Thursday, March 14, will be claimed by Shepard, returned to their warehouse, and shipped to the exhibitor at the exhibitor’s expense.

Visit the ToxExpo website, select REQUEST EXHIBIT SPACE from the PROSPECTIVE EXHIBITORS tab. Choose the proper exhibit space fee type (Commercial or Nonprofit).

Returning Exhibitors
Login to the SERVICE CENTER by entering your organization’s account password. If you do not know this password, please utilize the password retrieval tool to have it sent to your organization’s primary contact.

First-Time Exhibitors
Click on CLICK HERE next to NEW EXHIBITORS to create a new account for your organization. Be sure to include the name and email address of your organization’s primary contact – the person who is to receive all correspondence regarding ToxExpo. 

Take note of the organization’s account password as it will be necessary to login to the SERVICE CENTER to reserve exhibit space, pay invoices, register booth personnel, and order items to enhance your presence at the meeting. 

Contact SOT_Exhibits@toxicology.org if you have any questions about requesting exhibit space, or if you would like assistance selecting your location.

Commercial Exhibit Space
Inline 10'x10' USD $2,500
Corner and Island 10'x10' USD $2,700

Nonprofit and Government Agency Exhibit Space
Inline 10'x10' USD $700

• Back wall (8 feet high) and side rails (3 feet high) made of fabric drape.
• Single-line text identification sign showing the exhibiting organization name and booth number.
• Commercial Exhibiting Organizations: Four (4) complimentary SOT Annual Meeting full-conference registrations per 10'x10' exhibit space. Registration provides full access to ToxExpo, SOT's Scientific Sessions, Welcome Reception, and Awards Ceremony.
• Nonprofit and Government Agency Exhibiting Organizations: Two (2) complimentary SOT Annual Meeting full-conference registrations per 10'x10' exhibit space. Registration provides full access to ToxExpo, SOT's Scientific Sessions, Welcome Reception, and Awards Ceremony.
• Organization and product listing information in the SOT Event App and ToxExpo website.    
• SOT Annual Meeting and ToxExpo Registrant list with name, organization, city, state, and country, including exhibitors, provided in February – list does not include email addresses.
• Opportunity to host an Exhibitor-Hosted Session, request meeting space, and more.

Payment Deadlines

First 50% Deposit:
The 50% deposit for exhibit space must be received at SOT Headquarters by July 1, 2023. If the deposit is not received by July 1, 2023, the space may be made available for general sale.

Exhibit space requests made after July 1, 2023, will receive an invoice to be payable immediately upon receipt.

Final Payment:
Final exhibit space payment is due and payable on or before September 30, 2023, to fulfill the contractual obligation.

Exhibit space requests made after September 29, 2023: Exhibiting organizations may choose from these payment options:

• Option 1: 100% of the exhibit space fee paid online by credit card at the time of contract.
• Option 2: 100% of the exhibit space fee to be paid within thirty (30) days of invoice date.

ToxExpo exhibiting organizations must staff their booth during the open exhibit hours with personnel attired in a manner consistent with the decorum and the meeting, as well as knowledgeable in the products and policies of the organization. Every ToxExpo exhibitor is required to register and wear an official SOT Annual Meeting and ToxExpo badge with the SOT-provided exhibitor ribbon. Commercial exhibiting organizations receive four (4) complimentary full-conference registrations per 100 square feet of exhibit space reserved. Nonprofit and Government Agency exhibiting organizations receive two (2) complimentary full-conference registrations per 100 square feet of exhibit space reserved. Full-conference registrations for exhibitors include badges that allow exhibitors to enter the exhibit hall one hour before the hall opens. These registrations also allow exhibitors to attend sessions, the Welcome Reception, and the Awards Ceremony as well as the opportunity to submit and present posters. Continuing Education (CE) courses and some special events are an additional registration and charge. 

To register booth personnel, visit the ToxExpo website, login to the SERVICE CENTER, select EXHIBITOR REGISTRATION, and provide the name and unique email for each exhibitor registrant. A unique email is required for each exhibitor registrant to receive event communications, the official required badge, and access the Annual Meeting program event app (available February 2024). All registrants are encouraged to visit the SOT Annual Meeting website as a valuable resource. 

• Request date
• Name of exhibiting organization
• On-site contact of exhibiting organization (person to whom visitor pass will be given to on-site): name, email, and day-time phone number
• ToxExpo exhibit hall visit date (Tuesday, March 11, or Wednesday, March 12)
• Visitor’s full name, email address, day-time phone number, and organization’s name and address

Requests for visitor passes will be reviewed by SOT staff and the event's private security team. Once a decision has been made on a request, the requesting exhibitor will receive notice. Visitor passes will be given to the organization’s designated on-site contact who will be responsible for giving their visitors the passes. Visitors will abide by the SOT rules, regulations, and policies. Visitors’ information will be added to the SOT database for future reference. SOT retains the right to use this information to advance our mission of creating a safer and healthier world by advancing the science of toxicology.

Invitation Letter
To request a formal invitation letter for Visa purposes, please send an email to SOT_Exhibits@toxicology.org. Be sure to include your name, title, name of organization, and mailing address.

Letter of Attendance
A letter or certificate of attendance for Visa purposes can be provided to you at the on-site registration desk. A signed copy of your registration confirmation may also be requested at that time.

If you require a letter of attendance or require any further assistance from SOT for your US Travel Visa, please contact sothq@toxicology.org.    

The Society of Toxicology has arranged for a hotel block that includes discounted room rates at many premier hotel chains in Salt Lake City.

Connections Housing is the official SOT Annual Meeting and ToxExpo housing partner in helping you identify the hotel that best meets your needs during the SOT Annual MSOT meeting. Reserving a room at a discounted rate in the SOT-contracted room block is an important way to support SOT and keep overall meeting costs as low as possible. Your patronage of the official meeting hotels makes it possible for SOT to secure the meeting space necessary for our annual event at a greatly reduced cost, which helps to reduce registration costs.

Connections Housing is the only endorsed group to help with making reservations for attendees of the SOT Annual Meeting and ToxExpo. 

Beware of Pirates
Connections Housing, as well as all of SOT's official service providers, will never solicit reservations or credit card information by phone or email. Unfortunately, scammers have been known to impersonate SOT providers. You are encouraged to be vigilant when opening and responding to emails. If you are uncertain of an email’s origin, do not open or respond but delete the email. If you have questions or need assistance regarding this matter, email Sandy Fridy or call 703.438.3155 ext. 1615. 

The Society of Toxicology has contracted with vendors for the Annual Meeting and ToxExpo, to provide services to ToxExpo exhibitors. The list of vetted and approved vendors by SOT can be found in the Exhibitor Service Manual, which will be available in December.

Shepard Exposition Services (Shepard) is the official general exposition services contractor for ToxExpo and will have a service desk during installation and throughout the exhibit hours. The Shepard customer service desk will be in the ToxExpo On-Site Exhibitor Services area located in the rear of the exhibit hall to help with ordering carpet, furniture, labor, and other services.

The Exhibitor Service Manual contains a complete set of forms for ordering booth furnishings, electricity, and other services. Contact information for all SOT official service providers is also included. 

When and where will it be available?
You will be able to access and download the Exhibitor Service Manual from the ToxExpo website in November. 

How do I order services such as electricity, internet, audiovisual, floral, catering, and more? 
Order forms will be included in the Exhibitor Service Manual, which will be available in November. These services can be ordered at the exhibitor's expense.

Details on shipping deadlines, as well as the address for the Advanced Shipping Warehouse, will be available in the Exhibitor Service Manual in November.

The official general exposition services contractor, Shepard Exposition Services (Shepard) will have jurisdiction over the operation of all material handling equipment, all unloading and reloading, and handling of empty containers. An exhibitor may move material that can be hand-carried by one person in one trip, without the use of dollies, hand trucks, or other mechanical equipment.

All exhibitors are urged to verify the delivery of their freight before arrival in Salt Lake City. Shipments may not be traced or delivered on weekends.

All packages sent via USPS, UPS, Federal Express, or any other carrier going directly to the Salt Palace Convention Center must be sent to the attention of Shepard using the Direct Shipping Label provided in the Exhibitor Service Manual. Packages sent to Shepard's Advanced Warehouse or directly to the Salt Palace Convention Center with the proper direct shipping label details will be subject to material handling. Packages sent directly to the Salt Palace Convention Center without proper labeling may result in loss and/or return delivery that could incur the exhibitor with a rerouting fee.

Freight pickup by any carrier must be arranged by the exhibitor and each piece of freight must be labeled. Additional details will be provided in the Exhibitor Service Manual.

• Not leave valuables such as laptop computers or purses overnight in the exhibit hall.
• Not store anything of value in crates or containers that are stored. 
• Registration badges should be removed when exiting the Salt Palace Convention Center.

Headquarters Office:

Address:
Society of Toxicology
11190 Sunrise Valley Drive, Suite 300
Reston, VA 20191
Phone: 703.438.3115
Fax: 703.438.3113

Email:SOT_Exhibits@toxicology.org

On-Site: 
SOT show management can be found in the Society of Toxicology Headquarters office on-site.
ToxExpo show management can be found in the ToxExpo Show Management Sales Office in the exhibit hall.