Step 1: Every ToxExpo exhibiting organization receives an online profile page in the ToxExpo Directory. To manage the content on your organization's online profile page requires logging in with the PRIMARY CONTACT email address and personalized password. 

• To log in, click on the blue "Log In to Manage Profile Page" button on the right side of this webpage.
• Enter the PRIMARY CONTACT email address and password.
• If this is the first time logging in to the ToxExpo website, enter the PRIMARY CONTACT email address and select "Forgot Password?"
• Enter the PRIMARY CONTACT email address again and check "I'm not a robot" then click on "Submit". An email will be sent to the PRIMARY CONTACT with instructions on how to reset the password.
• Keep in mind, the password entered is not collected by SOT. If the password is forgotten, a password reset will be necessary.

Step 2: Once logged in, click on "Manage Online Profile Page" under the CURRENT EXHIBITORS tab. There you will be able to "Take the Online Profile Page Tour" and follow the prompts to review, edit, and add enhancements to your organization's profile page, such as your organization's logo, a cover photo, a tile photo, a description, website address, searchable product categories, and contact information. 

Step 3: Contact SOT_Exhibits@toxicology.org if you need assistance.

Visit the ToxExpo website, select REQUEST EXHIBIT SPACE from the PROSPECTIVE EXHIBITORS tab. Choose the proper exhibit space fee type (Commercial or Nonprofit).

Returning Exhibitors
Login to the SERVICE CENTER by entering your organization’s account password. If you do not know this password, please utilize the password retrieval tool to have it sent to your organization’s primary contact.

First-Time Exhibitors
Click on CLICK HERE next to NEW EXHIBITORS to create a new account for your organization. Be sure to include the name and email address of your organization’s primary contact – the person who is to receive all correspondence regarding ToxExpo. 

Take note of the organization’s account password as it will be necessary to login to the SERVICE CENTER to reserve exhibit space, pay invoices, register booth personnel, and order items to enhance your presence at the meeting. 

Contact SOT_Exhibits@toxicology.org if you have any questions about requesting exhibit space, or if you would like assistance selecting your location.

Commercial Exhibit Space
Inline 10'x10' USD $2,700
Corner and Island 10'x10' USD $2,900

Nonprofit and Government Agency Exhibit Space
Inline 10'x10' USD $750

Online payments can be made through the online SERVICE CENTER. Details on how to make payments by wire transfer or check can be found in the 'Accounting/Financials' section of the SERVICE CENTER. If paying by check or wire transfer, please allow several business days for your payment to be received and fully processed. Once the payment has been processed, your organization's primary contact will receive an email confirmation.
 
All outstanding invoices must be paid prior to exhibitor move-in. Exhibitors with an outstanding balance will not be allowed to set up their booth until all outstanding balances are paid in full. 

• Request date
• Name of exhibiting organization
• On-site contact of exhibiting organization (person to whom visitor pass will be given to on-site): name, email, and day-time phone number
• ToxExpo exhibit hall visit date (Tuesday, March 18, or Wednesday, March 19)
• Visitor’s full name, email address, day-time phone number, and organization’s name and address

Requests for visitor passes will be reviewed by SOT staff and the event's private security team. Once a decision has been made on a request, the requesting exhibitor will receive notice. Visitor passes will be given to the organization’s designated on-site contact who will be responsible for giving their visitors the passes. Visitors will abide by the SOT rules, regulations, and policies. Visitors’ information will be added to the SOT database for future reference. SOT retains the right to use this information to advance our mission of creating a safer and healthier world by advancing the science of toxicology.

Invitation Letter
To request a formal invitation letter for Visa purposes, please send an email to SOT_Exhibits@toxicology.org. Be sure to include your name, title, name of organization, and mailing address.

Letter of Attendance
A letter or certificate of attendance for Visa purposes can be provided to you at the on-site registration desk. A signed copy of your registration confirmation may also be requested at that time.

If you require a letter of attendance or require any further assistance from SOT for your US Travel Visa, please contact sothq@toxicology.org.    

Exhibitors are required to maintain insurance coverage and submit proof of insurance to the ToxExpo Senior Exhibits Manager. For the specific requirements and details, visit the Insurance section of the ToxExpo Rules and Regulations.

• Not leave valuables such as laptop computers or purses overnight in the exhibit hall.
• Not store anything of value in crates or containers that are stored. 
• Registration badges should be removed when exiting the Orange County Convention Center.

The Exhibitor Service Manual contains a complete set of forms for ordering booth furnishings, electricity, and other services. Contact information for all SOT official service providers is also included. 

When and where will it be available?
The Exhibitor Service Manual will be available in November. A link to the manual will be provided on the ToxExpo website under the CURRENT EXHIBITORS section.

How do I order services such as electricity, internet, audiovisual, floral, catering, and more? 
Order forms are included in the Exhibitor Service Manual. These services can be ordered at the exhibitor's expense.

Exhibitors are urged to verify the delivery of their freight before arrival in Orlando. Packages sent via USPS, UPS, Federal Express, or any other carrier going directly to the Orange County Convention Center must be sent to the attention of the official general exposition services contractor, Shepard Exposition Services (Shepard) using the Direct Shipping Label provided in the Exhibitor Service Manual. Packages sent to Shepard's Advanced Warehouse or directly to the Orange County Convention Center with the proper direct shipping label details will be subject to material handling. Packages sent directly to the Orange County Convention Center without the required labeling may result in loss or return delivery and a rerouting fee may be charged to the exhibitor. Details on shipping deadlines, as well as the address for the Advanced Shipping Warehouse and Direct Shipping to the Orange County Convention Center, are available in the Exhibitor Service Manual (available in November).

Keep in mind that freight picked up after ToxExpo by any carrier must be arranged by the exhibitor and each piece of freight must be labeled. Additional details will be provided in the Exhibitor Service Manual.

The official general exposition services contractor, Shepard Exposition Services, has jurisdiction over the operation of material handling, including unloading, reloading, and handling of empty containers. However, exhibitors may move material that can be hand-carried by one person in one trip, without the use of dollies, hand trucks, or other mechanical equipment. Details on material handling are available in the Exhibitor Service Manual (available in November).

Headquarters Office:

Address:
Society of Toxicology
11190 Sunrise Valley Drive, Suite 300
Reston, VA 20191
Phone: 703.438.3115
Fax: 703.438.3113

Email: SOT_Exhibits@toxicology.org

On-Site: 
SOT show management can be found in the Society of Toxicology Headquarters office on-site.
ToxExpo show management can be found in the ToxExpo Show Management Sales Office in the exhibit hall. 

Food concessions will be available in the Orange County Convention Center on show days. Complimentary coffee will also be offered Monday, Tuesday, and Wednesday morning in the exhibit hall.

Payment Deadlines

First 50% Deposit:
The 50% deposit for exhibit space must be received at SOT Headquarters by July 1, 2024. If the deposit is not received by July 1, 2024, the space may be made available for general sale.

Exhibit space requests made after July 1, 2024, will receive an invoice to be payable immediately upon receipt.

Final Payment:
Final exhibit space payment is due and payable on or before September 30, 2024, to fulfill the contractual obligation.

Exhibit space requests made after September 29, 2024: Exhibiting organizations may choose from these payment options:

• Option 1: 100% of the exhibit space fee paid online by credit card at the time of contract.
• Option 2: 100% of the exhibit space fee to be paid within thirty (30) days of invoice date.

Society of Toxicology
64th Annual Meeting and ToxExpo
Orange County Convention Center
9800 International Drive
Orlando, FL 32819

Annual Meeting Dates
March 16–20, 2025

ToxExpo Dates *
March 17–19, 2025
9:00 AM–4:30 PM (subject to change) *
Orange County Convention Center, West Concourse, Halls WA1, WA2, and WA3
* SOT reserves the right to adjust the ToxExpo schedule. Exhibitors will be informed of the final schedule prior to the SOT Annual Meeting and ToxExpo dates. Exhibitors with the official SOT exhibitor registration badge and ribbon will be able to enter the ToxExpo exhibit hall for move-in on Saturday and Sunday and early access during show days beginning at 7:30 a.m. on Monday-Wednesday. 

ToxExpo Exhibit Move-In
Saturday, March 15 - 2:00 PM*–5:00 PM
Sunday, March 16 - 8:00 AM–5:00 PM

* Island booth move-in and installation may begin at 10:00 a.m. on Saturday, March 15. 

Pre-registered exhibitors who arrive prior to 2:00 p.m. Saturday, March 15, requesting access to the exhibit hall will be directed to the exhibit hall loading dock for security check-in. Non-registered exhibitors will not have access to the exhibit hall prior to 2:00 p.m. Saturday. For access to the exhibit hall, exhibitors must pick up their registration badge and exhibitor ribbon at the SOT Registration during these hours (subject to change):

Saturday, 2:00 PM–6:00 PM
Sunday, 7:00 AM–7:00 PM
Monday, 7:00 AM–5:00 PM
Tuesday, 8:00 AM–4:00 PM
Wednesday, 8:00 AM–4:00 PM

Exhibits must be set up by 5:00 p.m. on Sunday and all empty containers must be tagged and left in the aisles. Freight doors and entrance doors will be closed promptly at 5:00 p.m. After 5:00 p.m., no re-entry is allowed. All approved carpet or flooring must be in place no later than 5:00 p.m. If the approved carpet or flooring is not in place, Show Management will order carpeting from Shepard Exposition Services (Shepard) at the exhibitor’s expense. SOT reserves the right to adjust the ToxExpo exhibit hall schedule. Exhibitors will be informed of the final schedule prior to the SOT Annual Meeting and ToxExpo dates.

ToxExpo Exhibit Move-Out
Wednesday, March 19 - 4:30 PM–10:00 PM 
Thursday, March 20 - 8:00 AM–10:00 AM

Exhibitors who dismantle before 4:30 p.m., Wednesday, March 19 will be subject to a one-year suspension of exhibit privileges and/or loss of priority points. Any freight not picked up by 10:00 a.m., Thursday, March 20, will be claimed by Shepard, returned to their warehouse, and shipped to the exhibitor at the exhibitor’s expense.

The ToxExpo Team is working hard to include answers to many frequently asked questions. Please check back soon for this area of the ToxExpo website to be updated. In the mean time, please refer to the 2025 ToxExpo Rules and Regulations where many answers to many questions can be found or contact SOT_Exhibits@toxicology.org 

Thank you for your patience.